Violations Clerk

Cape May City; New Jersey; Hybrid; USD 42,000 - 60,000; Full time

Job summary

Cape May City is seeking a capable records and fee-collection professional to manage the most complex duties in handling traffic violation fees in municipal court settings.

The role requires oversight of records, reports, and staff assignments, with responsibilities spanning supervision, compliance with rules, and the use of electronic and manual systems for records management.

Qualifications

• Two years of experience in recordkeeping or maintenance of records.

Responsibilities

• Has charge of and performs the most difficult and responsible work involved in collecting fees for traffic violations in municipal courts.
• Records the names of traffic violators, their addresses, amounts of fines, and dates of payments in docket books.
• May attend court sessions.
• Reviews, checks, and certifies reports, applications, and other documents.
• Handles special requests for information in accord with prescribed rules and regulations.
• Receives, reviews, and handles complaints.
• Answers inquiries.
• Prepares reports and statements.
• Provides assignment, instruction, and supervision to assigned staff.
• Supervises work operations and/or functional programs, and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Makes decisions requiring thorough knowledge of the organization.
• Supervises the establishment and maintenance of essential records and files.
• Will be required to learn how to utilize various types of electronic and/or manual recording information systems used by the agency, office or related unit.

Skills

Recordkeeping

Office methods

Supervisory ability

Communication in English

Job description

Under direction, has charge of and performs the most difficult and responsible work involved in collecting fees for traffic violations in municipal courts; does other related duties as required.

NOTE: The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

EXAMPLES OF WORK:

• Has charge of and performs the most difficult and responsible work involved in collecting fees for traffic violations in relation to the acceptance of appearance, waivers of trial, pleas of guilty, payment of fines and costs, and traffic violations.
• Records the names of traffic violators, their addresses, amounts of fines, and dates of payments in docket books.
• May attend court sessions.
• Reviews, checks, and certifies reports, applications, and other documents.
• Handles special requests for information in accord with prescribed rules and regulations.
• Receives, reviews, and handles complaints.
• Answers inquiries.
• Prepares reports and statements.
• Provides assignment, instruction, and supervision to assigned staff.
• Supervises work operations and/or functional programs, and has responsibility for employee evaluations and for effectively recommending the hiring, firing, promoting, demoting, and/or disciplining of employees.
• Makes decisions requiring thorough knowledge of the organization.
• Supervises the establishment and maintenance of essential records and files.
• Will be required to learn how to utilize various types of electronic and/or manual recording information systems used by the agency, office or related unit.

REQUIREMENTS:

EXPERIENCE:

Two (2) years of experience in recordkeeping or maintenance of records.

LICENSE:

Appointees will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform essential duties of the position.

KNOWLEDGE AND ABILITIES:

• Knowledge of office methods, practices, and equipment used to check, sort, index, store and file records.
• Knowledge of performing tasks involved in the keeping of records.
• Ability to organize assigned work.
• Ability to develop effective work methods.
• Ability to provide assignments and instructions to staff and supervise the performance of their work.
• Ability to supervise the establishment and maintenance of essential records and files.
• Ability to learn how to utilize various types of electronic and/or manual recording and information systems used by the agency, office, or related units.
• Ability to read, write, speak, understand, and communicate in English sufficiently to perform the duties of this position. American Sign Language or braille may also be considered as acceptable forms of communication.
• Persons with mental or physical disabilities are eligible if they can perform essential functions of the job with or without reasonable accommodation. If the accommodation cannot be made because it would cause the employer
  undue hardship, such persons may not be eligible.

This job specification is applicable to the following title code:

• Job Spec Code
• Local
• Class of Service C
• Local Class Code 06

The City reserves the right to interview and hire before the closing date of this position.

The City of Cape May is an Equal Opportunity Employer and a Civil Service Municipality.

Contact Us

City of Cape May, NJ
643 Washington Street
Cape May, NJ 08204
p: 609-884-9525
F: 609-884-8589