Vice President of Finance

YWCA Kalamazoo; Parchment (MI); On-site; USD 120,000 - 180,000; Full time

Job summary

The YWCA Kalamazoo is seeking a Vice President of Finance to guide financial strategy and oversee budgeting, reporting, and internal controls in partnership with the CEO. You will ensure fiscal integrity and mission-aligned decision making for a dynamic nonprofit.

You will lead audits, funding proposals, and compliance with nonprofit accounting standards, while developing systems for cost and fund accounting and mentoring finance staff.

Qualifications

• Master's degree in Business Administration or related field required; CPA desirable.
• Minimum of ten years of industry-related experience, including five years in upper management, two in nonprofit.
• Pass background checks for criminal, child abuse/neglect, and sex offender.
• Advanced proficiency in MS Excel and accounting software; familiarity with Blackbaud Financial Edge preferred.
• Knowledge of Uniform Guidance (CFR 2, Part 200) and nonprofit financial management.
• Strong supervisory and leadership skills; excellent communication and organizational abilities.

Responsibilities

• Prepares and manages the association budget in collaboration with directors and staff; analyzes performance, variance trends, and forecasting.
• Oversees strategic direction of finance operations and ensures alignment with the mission.
• Meets weekly with the CEO to ensure partnership and alignment.
• Leads audits, Form 990 preparation, and liaison with audit contractors; ensures clean audit outcomes.
• Oversees financial reporting, cost accounting, fund accounting, and internal controls.
• Leads capital campaign oversight and coordinates with program departments to meet organizational goals.

Skills

Strategic finance leadership

Executive partnership

Analytical skills

Problem solving

Communication skills

Team leadership

Education

Master's in Business Administration or related field

Tools

Blackbaud Financial Edge

MS Excel

Accounting software

Job description

Eliminate racism, empower women, and promote peace, justice, freedom and dignity for all.

PRIMARY FUNCTION:

The Vice President of Finance, in close partnership with the CEO, guides the oversight and strategic performance of the financial aspects of the organization. The Vice President of Finance is responsible for planning, direction, coordination, and oversight of financial operations within their own department. Agency-wide, this position strategizes in close collaboration across agency departments to ensure development and implementation of efficient and cost-effective strategies and systems to meet current and future needs of the organization. This position provides direct supervision. Additionally, this role will implement the YWCA's Mission, Purpose and One Imperative.

QUALIFICATIONS:

• Master’s degree in Business Administration orotherindustry-relatedfieldrequired.CPA credentialshighlydesirable. (The employer reserves the right to considercommensurateexperience.)
• A minimum of ten years of industry related experience, including five yearsin upper managementand two years in a nonprofit setting,isrequired.
• Must pass criminal, child abuse and neglect, and sex offender background checks.
• Advanced proficiency in MS Excel and accounting software packages, with demonstrated high-level fluency in financial accounting systems (Blackbaud Financial Edge preferred) and broader technology solutions within finance operations.
• Knowledgeand understanding of the federal Uniform Guidance (CFR 2, Part 200).
• Extensive knowledge of the principles, procedures, and best practices in the industry.
• Understanding ofcost accounting and fund accounting, including net asset classification.
• Demonstrated high-level fluency in financial accounting systems (Blackbaud Financial Edge preferred) and broader technology solutions within finance operations.
• Strong supervisory and leadership skills.
• Excellent organizational, problem-solving, and analytical skills; able to manage priorities and workflow.
• Ability to develop rapport with people of all levels in the organization. Ability to respond effectively to the most sensitive inquiries or complaints.
• Commitment to excellence, highstandardsand the mission of the organization.
• Demonstrated experience in successfully working with executive leadership, a board of directors and committees in a nonprofit setting.
• Demonstrated ability to work well under pressure in situations that require teamwork.
• Demonstrated highly effective oral and written communication and organizational skills.
• Demonstrated ability to work with people of diverse backgrounds.
• Clear understanding of the role of power between finance and other departments anddemonstratedcapacity to approach finance through an explicitly anti-racist, feminist, and trauma-responsive lens.

The following statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.

RESPONSIBILITIES:

Supervisory Responsibilities:

• Recruits, interviews, hires, and trains management-level staff in the department.
• Oversees the quality,accuracyand timeliness of department activitiesand products.
• Provides constructive and timely performance evaluations.
• Handles discipline and termination of employees in accordance with company policy.

Duties/Responsibilities:

• Prepares Association budget in collaboration with Directors and staff. Implement approved budgets with regular analysis and reporting of performance, variance trends, and forecasting,
• Establishes, implements, and communicates the strategic direction of the organization’s financial operations.
• Meets weekly with the CEO to ensure strong partnership and alignment.
• Collaborates with executive leadership to develop and meet organization’s goals while supplying expertise and guidance on operations projects and systems.
• Forecasts financial outlook and participates in proactive strategies for long-term financial health.
• Collaborates with other programs and departments to carry out the organization’s goals and objectives.
• Identifies, recommends, and implements new processes, technologies, and systems to improve and streamline organizational processes and use of resources and materials.
• Ensures that departmental decisions and project plans such as those for staffing, development, organization, material efficiency, hardware acquisitions, and facilities are in line with the organization’s business plan and vision.
• Establishes, communicates, and implements finance-related policies, practices, standards, and security measures to ensure effective and consistent support and execution.
• Acts in lead role in the facilitation of the Association’s annual financial audit, audit of federal awards and Form 990 preparation, as well as other financial review activities. Acts asliaisonfor the Association with audit and CPAcontractors;ensure final implementation of recommendations, as approved by the Association. Achievesandmaintainsaudit reports free of findings or materialweakness.
• Reviews and approves cost-control reports, cost estimates, and staffing requirements for projects.
• Establishes and administers organizational budgeting and forecasting activities.
• Provides oversight and strategy related to financial aspects of funding proposals and awards.
• Provides final oversight,analysisand interpretation of required financial reporting.
• Provides oversight and leadership to all financial audits,reviewsand compliance monitoring. Ensures high standards for financial integrity and quality are maintained and reflected in external monitoring and reporting.
• Ensure financial records reconcile with those across departments, including Development, and that financial targets are clear and agreed upon with agency colleagues.
• Develops, maintains and administers organization’s accounting systems and controls. Responsible for integrity of system and outputs and for monitoring of all internal control mechanisms.
• Presents periodic performance reports and metrics to the CEO, other leadership,committeesand Board of Directors.
• Provides oversight and leadership for capital campaign initiatives.
• Maintains knowledge of emerging technologies and trends in nonprofit financial management.
• Identifies training needs and ensures proper training is developed and provided.
• Acts as primary finance liaison to CEO, Board of Directors and Committees. Attends Board of Director and committee meetings as required.

MISSION-FORWARD EXPECTATIONS

• Identifies and challenges traditional power structures within finance department operations, offering mission-centered alternatives (e.g., power-with vs. power-over, multiplicity vs. one right way)
• Disburses knowledge, controls, and capacity across teams for shared financial responsibility
• Prioritizes accurate and timely financial reporting and information sharing to allow for programs to make well-informed independent decisions
• Demonstrates and fosters curiosity to blend the finance department’s strong financial acumen with the expertise of various agency teams
• Proactively forecasts financial outlook, risks, strengths, and strategies to limit non-essential urgency
• Seeks opportunities to uplift team members and advance their contributions to the sector
• Codifies and shares anti-racist, feminist, and trauma-responsive considerations and strategies in finance
• Fosters a culture of psychological safety, belonging, and curiosity within the finance department, within the executive leadership team, and across the agency.

GENERAL

• Assists with related special projects as required.
• Complies with Association policy regarding required reporting of child abuse, elder abuse, suicide and homicide.
• Safeguards confidential information gainedas a result ofjob.
• As a YWCA employee, projects a positive image of the Association and its programs to the community and the Association.
• Works cooperatively with program participants, YWCA staff, volunteers, contractors and vendors.
• Participates in local,stateand national professional networks asrequired.
• Performs other related duties as assigned.

WORKING CONDITIONS AND ESSENTIAL FUNCTIONS:

• YWCA assigned building
• Occasional off-site locations; promotional events, networking events, community engagement events, etc.
• Potential Actions: Sitting, standing, kneeling, bending, some lifting
• Frequently required to remain stationary
• Frequently required to move
• Frequently required to utilize hand and finger dexterity
• Occasionally required to climb, balance, bend, stoop, kneel or crawl
• Continually required to communicate and exchange accurate information
• Occasionally exposed to outside weather conditions
• While performing the duties of this job, the noise level in the work environment is usually quiet.
• The employee must occasionally lift and /or move more than 20 pounds.
• Specific vision abilities required by this jobinclude:Close vision; Distance vision; Color vision; Peripheral vision;
• Specialized equipment, machines, or vehicles used: computer, tablet
• Frequent travel to and from offsite locations and events
• Occasional exposure to bloodborne pathogens, airborne pathogens, or infectious materials

TRAINING REQUIREMENTS:

• Orientation to YWCA Personnel Policies, Mission, Purpose and One Imperative.
• Orientation to Domestic Violence, Sexual Assault, Confidentiality, Mandatory Reporting.
• New Service Provider Training and Orientation
• Other appropriate training and in-service whichwill occur during employment.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.