Vice President, Finance and Administration

Engineering Search Firm; Indiana; On-site; USD 110,000 - 150,000; Full time

Job summary

Engineering Search Firm is seeking a Vice President, Finance and Administration to lead all financial and administrative functions for multiple US and Canadian entities. The role collaborates with the CEO and executive team to shape financial strategy, capital planning, payroll oversight, and regulatory compliance across borders.

You will drive governance, internal controls, audits, and reporting to the Board, while guiding ERP governance (SYSPRO) and system improvements for scalable growth.

Qualifications

• Senior executive responsible for finance, admin, and regulatory compliance across multiple entities.
• Experience coordinating cross-border payroll and regulatory requirements in US and Canada.
• Proven ability to lead external audits and liaise with boards and ownership.

Responsibilities

• Serve as strategic partner to CEO on financial strategy and capital planning.
• Oversee accounting, reporting, and internal controls across US/Canada entities.
• Ensure governance, compliance, and audit readiness across jurisdictions.
• Manage ERP governance and data integrity to support scalable growth.
• Oversee tax strategy and regulatory compliance in US/Canada.

Skills

Strategic leadership

Financial planning & analysis

Regulatory compliance

Cross-border payroll management

ERP systems (SYSPRO)

Board reporting & stakeholder mgmt

Tools

SYSPRO ERP

Job description

Salary will be based on Experience $130k +

(Regular interaction with Board of Directors and Ownership)

Position Summary

The Vice President, Finance and Administration is a senior executive responsible for the overall financial stewardship, administrative leadership, and regulatory compliance of a multi-entity, cross-border manufacturing organization. As a member of the executive leadership team, the VP provides strategic direction and oversight for finance, accounting, payroll, compliance, and administrative functions, ensuring the organization’s financial strength, operational discipline, and long-term sustainability.

This role oversees financial operations for multiple U.S. and Canadian legal entities, all subject to external audits, and serves as a key advisor to the CEO and executive team on financial strategy, capital planning, risk management, and enterprise performance. The VP also leads cross-border payroll and compliance for over 100 employees across multiple U.S. states and Canadian provinces, while maintaining strong governance, controls, and audit readiness.

Key Responsibilities

Executive Financial Strategy & Leadership

• Serve as a strategic business partner to the CEO and executive leadership team, contributing to enterprise-wide planning and decision-making.
• Develop and lead the company’s financial strategy, aligning capital allocation, investment priorities, and risk management with business objectives.
• Provide financial insight and analysis to support growth initiatives, operational excellence, and profitability improvement.
• Present financial performance, forecasts, and strategic analysis to the Board of Directors and ownership, as required.
• Provide executive oversight of accounting, financial reporting, and internal control functions across all U.S. and Canadian entities.
• Ensure consistent accounting policies, strong governance, and effective internal controls across the organization.
• Maintain compliance with applicable accounting standards and regulatory requirements in all jurisdictions of operation.
• Ensure the integrity, accuracy, and timeliness of financial information at the enterprise level.

Audit, Tax & External Stakeholder Management

• Act as the executive lead for all external audits, ensuring effective coordination, issue resolution, and timely completion.
• Oversee tax strategy and compliance in collaboration with external advisors, covering U.S. federal, state, local, and Canadian federal and provincial requirements.
• Manage senior-level relationships with external auditors, banks, lenders, insurers, and professional advisors.
• Support financing activities, banking relationships, and covenant compliance, as applicable.

Payroll, HR Administration & Compliance

• Provide executive oversight of U.S. and Canadian payroll operations for over 100 employees across multiple states and provinces.
• Ensure compliance with employment standards, payroll tax regulations, and statutory reporting requirements in all jurisdictions.
• Oversee benefits administration and related financial obligations, in coordination with HR leadership or external providers.
• Ensure appropriate policies, controls, and risk mitigation practices related to payroll and employee administration.

ERP, Systems & Process Excellence

• Provide executive sponsorship and governance for the financial use of the SYSPRO ERP system.
• Ensure ERP and financial systems support accurate reporting, operational visibility, and scalable growth.
• Champion continuous improvement, process standardization, and automation across finance and administrative functions.
• Partner with operations and IT leadership to strengthen data integrity, controls, and system effectiveness.

Enterprise Risk & Regulatory Compliance

• Lead enterprise-level financial risk management, including regulatory, operational, and compliance risks across jurisdictions.
• Monitor regulatory and legislative changes in the U.S. and Canada and assess impacts on business operations and financial strategy.