Veterinary Receptionist (Care Coordinator) - AnimERge

Petvet-Care-Centers; Raritan (NJ); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Paid Parental Leave

401(k) with discretionary contribution

Team Member Pet Discounts

Emotional wellbeing support — Calm app

CE stipends and career development

Job summary

PetVet Care Centers AnimERge in Raritan, New Jersey, seeks a Care Coordinator to join our front-desk team as Veterinary Receptionist. You will support the hospital with administrative tasks, guest service, and basic in-clinic duties for emergency and specialty care.

The role emphasizes exceptional client service, accurate data entry, and teamwork within a fast-paced animal hospital setting in NJ. Evening shifts and a collaborative culture are offered.

Qualifications

• Applicants must be 18 years or older.
• High school diploma or GED required, or equivalent.
• Basic accounting knowledge and payment processing accuracy.
• Ability to handle multiple phone lines and high-stress situations.
• Strong communication and attention to detail.

Responsibilities

• Provides excellent customer service in-person, over the phone, and under stress.
• Manages lobby flow, addresses concerns, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety.
• Assists with medication pickups and inquiries, and explains services.
• Inputs data in practice management software, including billing.
• Assists with retail sales, weighing pets, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties.

Skills

Customer service

Communication

Multiline phone handling

Payment processing

Attention to detail

Microsoft Word

Excel

Fast-paced environment

Team collaboration

Education

High school diploma or GED

Tools

Microsoft Word

Excel

Job description

PetVet Care Centers' AnimERge is currently seeking a Veterinary Receptionist (Care Coordinator) to join our team!

At PetVet Care Centers, our mission is to improve the lives of animals and people — providing exceptional and compassionate care at every stage — for all the moments that matter.

Because life is better with pets.

We deliver the Ultimate Care Experience — every pet, every client, every time. That starts with a Culture of Care that supports our team members as much as the pets and clients we serve.

With more than 420 locally led hospitals and over 11,000 team members nationwide, we offer:

• Local autonomy with national support
• Career mobility and development opportunities
• A collaborative, inclusive environment where your wellbeing comes first

You care for pets. We care for you.

Position Overview

Join our team as a Care Coordinator who contributes to the success of a high-performing organization committed to delivering superior care and exceptional service. Performs a range of administrative and customer service tasks, providing valuable support to the hospital. Within the veterinary field, this position aligns closely with roles often titled Veterinary Receptionist, Customer Service Representative, or Client Care Specialist.

AnimERge in Raritan, New Jersey is a leading emergency and specialty hospital known for its innovative approach to veterinary medicine, where a dedicated team delivers cutting-edge care in a fast-paced, team-oriented setting.

Key Responsibilities

• Provides excellent customer service in-person, over the phone, and during high-stress situations.
• Manages lobby flow, addresses concerns, calms distressed owners, and schedules appointments.
• Handles basic medical emergencies for pets and owners, ensuring safety and well-being.
• Assists with medication pickups, inquiries, and provides information about services and products.
• Inputs and manages data in practice management software, including billing and accounts.
• Assists with retail sales, weighing pets, processing faxes, and maintaining records.
• Reconciles cash drawer and performs end-of-day duties for accurate financial transactions.

Qualifications (Required)

• Applicants must be 18 years of age or older to be considered for this position
• High school diploma or GED required, or equivalent combination of education, certification, training, and/or experience
• Basic accounting knowledge
• Ability to handle multiple phone lines
• Accurate payment processing
• Proficiency in Microsoft Word and Excel
• Strong attention to detail
• Ability to work effectively in a fast-paced, high-stress environment
• Excellent communication skills

Preferred Skills (Nice to Have)

• Cornerstone and experience working in an animal hospital preferred.

Schedule

• Sunday, Monday, Tuesday, Wednesday 6pm to 2am and alternating every other Tuesday and Friday 6pm to 2am.
• Must be able to work at least 4 days, including Sunday, Monday, Wednesday and every other Friday.

What We Offer

We care deeply about supporting our team members — professionally and personally. Benefits include:

• Medical, dental, and vision insurance
• Paid Parental Leave (birth, adoption, foster)
• 401(k) with discretionary contribution
• Team Member Pet Discounts
• Emotional wellbeing support — including Calm app access and 24/7 EAP
• CE stipends and career development resources
• Grant Circle — a relief fund for team members facing personal hardship
• Local hospital culture backed by national resources

Pay Range

$18 — $22 USD

At PetVet Care Centers, we’re committed to a Culture of Care — for pets, for the people who love them, and for the team members who make it all possible. With more than 400 hospitals across the U.S. and a team of over 11,000 dedicated professionals, including 1700+ veterinarians, we offer a unique blend of local leadership and national support that helps our hospitals thrive.

Our model is built on partnership, collaboration, and local medical autonomy, empowering each hospital to deliver high-quality care while benefiting from shared resources and a strong professional community. Whether you’re providing care in a hospital or supporting operations behind the scenes, PetVet is a place where you can grow your career, stay connected to your purpose, and make a meaningful impact.

You care for pets. We care for you.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin/ancestry, physical/mental disabilities, military status or any other basis prohibited by law. EOE, M/F/D/V

PetVet respects your privacy and is committed to protecting your personal information. Please see our privacy notice for additional information about our data practices.