Veterinary Receptionist

Cara Veterinary; Washington (District of Columbia); On-site; USD 63,039,000 - 74,501,000; Full time

Benefits offered by this job

Salary range

Medical benefits

EAP

Paid time off

Floating holidays

401k match

Uniform allowance

CE reimbursement

License coverage

Pet discount

Job summary

Cara Veterinary in Redmond is opening a brand-new hospital and seeks a Veterinary Receptionist who will be the welcoming face of the practice. You’ll manage phones, schedule appointments, maintain medical records, and assist clients with billing and questions.

You’ll join a growing network with training and growth opportunities, aiming to shape a collaborative client experience from day one.

Qualifications

• Welcomes clients warmly and communicates professionally and compassionately.
• Handles phones, appointment scheduling, and client communications efficiently.
• Maintains accurate medical records and patient information.
• Works well in a team and adapts to a dynamic opening environment.
• Understands invoices and can discuss payments with clients.

Responsibilities

• Welcomes clients and provides a warm, empathetic first impression.
• Manages phones, voicemail, and triages urgent calls for staff.
• Schedules appointments and collects necessary data.
• Maintains medical records and documents patient updates.
• Keeps reception area clean and organized.
• Handles mail, faxes, and email communications.
• Collects payments and assists with CareCredit as needed.
• May pursue Continuing Education and license duties as required.

Skills

Client communication

Phone management

Scheduling

Medical records

Team player

Empathy

Financial discussions

Reliability

Resilience

WA Vet Clerk License

Education

Washington State Veterinary Clerk License

Tools

None

Job description

Job Description

Job Description

Description:Veterinary Receptionist: Great Client Experiences Begin With You. Redmond Veterinary is a brand-new hospital opening in late Fall 2026 in downtown Redmond, WA, and part of the Cara Veterinary network of neighborhood veterinary practices. As one of the first Team Members at our newest hospital, you’ll have the unique opportunity to help shape the culture, standards, and client experience from day one.

As part of Cara Veterinary, you’ll also have the support and resources of an established veterinary network behind you. In real world talk, that means you’ll get the training and support you need to do your job well. Plenty of opportunities to learn, grow, and advance. Acknowledgement and rewards for those who go the extra mile for our clients and their pets.

Here’s how:

• Great compensation & benefits
• Flexible schedules
• A verifiable commitment to putting pets and our people first
• Clear expectations and a path to advancement
• The opportunity to help build and shape a brand-new hospital

Our Location:

Redmond Veterinary is an exciting new hospital opening in late Fall 2026, located in the heart of downtown Redmond. Vibrant, walkable downtown setting Local shops and restaurants nearby Easy access to Sound Transit light rail Convenient commute from Seattle, Bellevue, Kirkland, and surrounding Eastside communities Minutes from Redmond Town Center, the Sammamish River Trail, and Downtown Park Unique opportunity to join an opening team and help shape the hospital’s culture and client experience from the very startIf you want to help build a hospital from the ground up and leave your mark on its culture, Redmond Veterinary could be the perfect fit.

Our Offer:

Competitive salary ranging from $22-$26Medical, vision, & dental insurance premium with 4 options for all full-time Team MembersEmployee Assistance ProgramPaid Time Off (PTO), up to 80 hours + 10 hours for Personal Celebration DayUp to six paid floating holidays per calendar year401k + employer matchTeam Member pet care discount for up to four personal petsUniform allowanceProfessional Development (CE) reimbursement, up to $500 each yearVeterinary Medical Clerk License application and renewal coveredRegular reviews and feedback

What We’re Looking For:

Our Veterinary Receptionists are often the first and last people our clients interact with, making this role an incredibly important part of the hospital experience. We want to provide clients and their pets with the kind of exceptional care and service they cannot get anywhere else, so it’s important that you’re as good with people as you are with pets.

This means you should be someone who:

• enjoys connecting with people and making them feel welcome
• communicates clearly, professionally, and compassionately
• can confidently manage phones, appointment scheduling, and client communications
• stays organized while balancing multiple priorities
• understands the importance of accurate medical records and client information
• is comfortable discussing invoices, collecting payments, and assisting clients with financial questions
• is reliable and trustworthy
• works well as part of a team
• shows adaptability and resilience
• can remain calm and empathetic during difficult or emotional situations
• is able to obtain and maintain a Washington State Veterinary Medical Clerk License
• is excited about helping build and shape a new hospital team

Is That You?

Cara Veterinary is an equal opportunity employer. We welcome and celebrate diversity and are committed to creating an inclusive environment for all Team Members.

Requirements:

Summary of Job Purpose and FunctionAs a Veterinary Receptionist, your primary role is to be the welcoming face and voice of our practice. You will greet clients with warmth and empathy, assist with various client needs, and ensure efficient phone management. Your responsibilities also include appointment scheduling, maintaining medical records, housekeeping, managing correspondence, and engaging with clients throughout their journey with us. The Receptionist is an integral part of our team, embodying Cara Veterinary's pillars and core competencies, with a relentless focus on the wellbeing and comfort of our patients and their human companions.

Essential Responsibilities and Tasks

Welcoming Clients:

• Know client and patient names and their reason for the visit
• Assist with client needs (e.g., offering coffee, restroom directions)
• Provide a warm and empathetic welcome to clients

Phones:

• Prioritize answering the phone promptly, before the 4th ring
• Ensure phones are never left unanswered, arrange for coverage
• Check and process voicemail messages
• Triage phone calls for technicians and veterinarians based on urgency
• Document all phone conversations with clients in the medical record

Appointment Scheduling:

• Schedule appointments for new and existing patients via phone and in person
• Collect necessary patient data
• Place reminder calls one day before appointments if appointment is not already confirmed through reminder platform
• Forward book each patient for their next appointment at the time of check-out
• Track and reschedule canceled and no-show appointments

Medical Records:

• Record all client interactions in the medical records
• Record messages and patient updates
• Obtain medical records from referring practices
• Alert referring practices when patients are euthanized
• Fax records when requested

Housekeeping:

• Maintain a clean and tidy reception desk and lobby
• Ensure the reception area is free from animal hair and bodily waste
• Keep the coffee station clean and stocked
• Assist technicians in cleaning exam rooms

Fax/Email/Mail:

• Mail information to clients and other practices as needed
• Answer or triage emails in the general contact inbox
• Alert veterinarians to incoming faxes via email
• Process incoming mail and ensure outgoing mail is sent to the post office

Financial Management:

• Collect payment at the time of service
• Assist clients with CareCredit applications
• Reconcile the merchant credit machine at the end of each day
• Maintain accurate financial records regarding the cash drawer
• Compile daily checks and credit card reports, and provide them to the Hospital Director at the end of the day unless instructed otherwise

Other Possible Duties:

• Ability to obtain and maintain a Washington State Medical Clerk License
• Perform other duties assigned by supervisors as necessary
• Potential for required Continuing Education courses or seminars