Veterinary Receptionist

PAW Health Network Inc.; Town of Mosinee (WI); On-site; USD 19,000 - 25,000; Full time

Benefits offered by this job

Comprehensive Benefits

Paid Vacation and Sick Time

Tuition Reimbursement Program

Career Development Opportunities

Referral Bonus Program

Job summary

PAW Health Network Inc. is seeking a Caregiver Support Staff member for the 2 pm–11 pm shift. This role supports caregivers and clients, handles scheduling, and performs clerical tasks in a veterinary setting.

Experience in an animal care environment is preferred, with a focus on courtesy, accuracy, and teamwork. Candidates should be able to multi-task, communicate clearly, and use practice management software and EMR systems.

Qualifications

• Receptionist with veterinary experience preferred.
• Compassionate and calm team player.
• Strong communication skills and ability to multi-task.
• Highly organized with computer proficiency.

Responsibilities

• Greet caregivers in a friendly and timely manner and route calls as needed.
• Ensure caregiver information is recorded accurately and consistently.
• Coordinate appointment scheduling between caregivers and medical staff.
• Assist incoming patients based on urgency and available staff resources.
• Perform clerical duties including filing, copying, faxing, emailing, and scanning.
• Process payments for invoices and reconcile transactions at end of day.
• Coordinate with Medical Support Team to answer caregiver questions.

Skills

Receptionist experience

Communication skills

Multi-tasking

Strong organization

Computer skills

Tools

Practice management software

Electronic Medical Records

ASANA

Job description

Who is PAW Health Network?

Company Description

Who is PAW Health Network?

We are 24-Hour Animal Care Center

that provides an array of diverse services offered to the community, including walk-ins, routine preventative care, urgent care, orthopedic services, and more!

PAW Health Network is driven by innovative and streamlined processes, fostering a dynamic environment for perpetual growth through The Collaborative Process (TCP). This system thrives on the open discussion of issues within a collaborative platform, sparking creative problem-solving and the development of real-world, implementable solutions.

Our comprehensive training program empowers every member of our team to achieve their personal and professional development goals - regardless of experience level.

• We are looking for a Caregiver Support Staff teammate that is available to work 2 pm - 11pm shifts!

Check us out here: https://pawhealthnetwork.com/

Job Description

What should you expect working as a Caregiver Support Staff?

Basic Qualifications

• Has the ability to solicit, process, and integrate input from team members and administrators
• Recognizes areas of conflict or disagreement and deals with them through open and honest dialogue.
• Contributes to a positive work environment by treating others with fairness and respect
• Demonstrates proficiency and/or willingness to learn the advanced use of practice management software, electronic medical records, Microsoft Office products, and ASANA

PROVIDE TIMELY AND PROFESSIONAL COMMUNICATIONS WITH CAREGIVERS AND COWORKERS

• Greet caregivers in a friendly and timely manner
• Receive incoming calls, provide available information, and route as needed
• Ensure caregiver information is recorded accurately and consistently
• Assist, coordinate and/or perform appointment scheduling between caregivers and medical staff
• Assist incoming patients based on urgency of care and available staff resources
• Perform clerical duties, including but not limited to filing, copying, faxing, linking, emailing, mailing & scanning

PERFROM PROCESSING RELATED DUTIES

• Process payments for invoices (transactions via cash, care credit, credit/debit cards, and checks)
• Utilize the clinic's practice management software to finalize invoices, process refunds, and accurately record all sales
• Reconcile the cash drawer and all payment transactions (cash, checks, electronic payments) against the system's end-of-day report
• Coordinate with the Medical Support Team to answer any caregiver questions

PROVIDE IMMEDATE SUPPORT TO ALL DEPARTMENTS

• Understand hospital logistics to maintain efficiency and reduce costs
• Be a resource for inventory control, to aid in loss prevention
• Ensure front lobby remains clean throughout shift

ENGAGE PAW’S COLLABORATIVE PROCESS IN ACCORDANCE WITH CURRENT OPERATIONAL GUIDELINES

• Integrate into the The Collaborative Process
• Attend regular Collaborative Meetings with members of the Collaborative & Supporting Role Teams
• Track progress through Core Training, and track issues and accomplishments as they arise
• Provide feedback on guidelines, processes and policies with intent to improve efficiency and effectiveness
• Attend departmental or All-Staff meetings

Qualifications

What are we looking for?

• Receptionist with a minimum of 1-year veterinary experience preferred
• Compassionate and calm team player
• Strong communication skills
• Ability to multi-task
• Highly organized and possess computer skills
• Self-starter with the desire to continue to advance your knowledge and skillset.

Schedule Requirements

• Full-Time or Part-Time
• 2 pm - 11 pm shifts
• Every other weekend coverage
• Up to 4 Holiday Spans / Year
• 4 DAY WORK WEEK!

Additional Information

• We are looking for a Caregiver Support Staff teammate that is available to work 2 pm - 11pm shifts!**

We offer our staff:

• Comprehensive Benefits (health, dental, vision, liability, 401k & 401K matching program, life & supplemental insurance, HSA, & FSA)
• Employee Assistance Program
• Paid Vacation and Sick Time for ALL Employees
• Paid Bereavement Program
• Paid Parental Leave Program
• Competitive Compensation
• Continuing Education Allowance (applies to licensed/registered/certified roles)
• Tuition Reimbursement Program Available to any AVMA Accredited Veterinary Technology Program
• Career Development Opportunities
• Referral Bonus Program for most positions!
• Additional Benefits May Also Be Available (i.e. Personal Pet Discounts, Holiday Pay, Uniform Allowance, Bonuses etc)
• Hiring eligibility may be contingent to a candidate authorizing and completing a satisfactory background check.
• Note – some benefits may only be available to or vary slightly for full time employment status vs part time status.

For additional details including our full equal opportunity statement, texting/outreach communication authorization, physical requirements of the job and more, please visit: https://allianceanimal.com/additionaljobdescriptiondetails/