Veterinary Lab Information Specialist

Laseagrant; Urbana (IL); Hybride; USD 42 000 - 46 000; Plein temps

Résumé du poste

University of Illinois Urbana-Champaign is hiring a Health Information Specialist for the Veterinary Diagnostic Laboratory. The role manages laboratory and client information within LIMS, ensuring data integrity and facilitating access for clients and staff.

Responsibilities include QA support, reporting, and system testing, plus training student workers and assisting with routine tasks as needed.

Qualifications

• Three years (36 months) of health information experience via coursework or work.
• Current RHIT or RHIA certification with AHIMA.
• Bachelor's degree or 120 semester hours may count toward experience.

Responsabilités

• Manage and verify laboratory and client information in LIMS and related systems.
• Respond to client inquiries and provide accurate information from LIMS and QA systems.
• Support quality assurance, reporting, and system improvement activities.
• Train student workers and assist with coordinating routine tasks.

Formation

RHIT/RHIA certification

Description du poste

Health Information Specialist - Veterinary Diagnostic Laboratory

Health Information Specialist - Veterinary Diagnostic Laboratory

College of Veterinary Medicine

Job Summary

Under general supervision, the incumbent serves as a specialist and resource for the management, integrity, and use of laboratory and client information within the Veterinary Diagnostic Laboratory (VDL). The position performs specialized functions involving the review, verification, analysis, maintenance, retrieval, and management of information within the Laboratory Information Management System (LIMS) and related electronic systems; interprets and communicates applicable policies, procedures, and requirements; supports quality assurance, compliance, reporting, system implementation, and continuous improvement activities; and serves as a resource and liaison to clients and VDL personnel regarding laboratory information and related processes.

Health Information Specialist - Veterinary Diagnostic Laboratory

College of Veterinary Medicine

Job Summary

Under general supervision, the incumbent serves as a specialist and resource for the management, integrity, and use of laboratory and client information within the Veterinary Diagnostic Laboratory (VDL). The position performs specialized functions involving the review, verification, analysis, maintenance, retrieval, and management of information within the Laboratory Information Management System (LIMS) and related electronic systems; interprets and communicates applicable policies, procedures, and requirements; supports quality assurance, compliance, reporting, system implementation, and continuous improvement activities; and serves as a resource and liaison to clients and VDL personnel regarding laboratory information and related processes.

Laboratory Information,Records, and Quality Assurance

• Serves as a specialized resource for the management oflaboratory and client information within the LIMS and related systems, applyingknowledge of VDL processes, information requirements, and procedures to supportinformation accuracy, integrity, and laboratory operations.

• Maintains, reviews, verifies, and updates laboratory andclient data within the LIMS and other applicable systems; identifiesdiscrepancies or incomplete information and takes appropriate action inaccordance with established procedures, escalating issues to the supervisorwhen appropriate.

• Monitors and evaluates laboratory information madeavailable to clients through VDL resources, including test lookup and websitecontent, to verify accuracy, completeness, and consistency with informationmaintained in the LIMS; researches discrepancies or missing information andescalates issues as appropriate.

• Processes requests for laboratory information, includingreport retrieval, documentation requests, and release of information, inaccordance with established procedures, confidentiality requirements, andapplicable VDL guidelines.

• Maintains laboratory records in accordance withestablished retention requirements, including organizing, scanning, labeling,filing, retrieving, and assisting with the authorized destruction ofcase-related documentation in accordance with applicable VDL and AAVLDguidelines.

• Participates in functional testing of LIMS updates, newreleases, and new laboratory tests to evaluate their impact on VDL workflows,information accuracy, and reporting requirements; documents and communicatesidentified issues and escalates concerns when appropriate.

• Performs queries in the LIMS and other applicable systemsin response to client inquiries and to support quality assurance, compliance,reporting, and operational needs

• Creates and maintains electronic files, spreadsheets, andother documentation to support laboratory operations, records management,client communications, and information requests.

• Participates in VDL quality assurance and continuousimprovement activities by identifying information or process issues,maintaining required documentation, and supporting established corrective andimprovement activities.

• Trains and provides guidance to student workers oninformation management procedures; assists with coordinating routine work andassigned tasks when higher-level staff are unavailable.


Client Services and LaboratoryInformation Management

• Serves as a primary point of contact for clients regardingVDL laboratory services, testing requirements, submission procedures,laboratory reports, client accounts, and related processes.

• Responds to routine and complex inquiries received byphone, email, and in person, utilizing the LIMS and other applicable systems toresearch, verify, and communicate accurate information.

• Documents client communications, inquiries, and follow-upactivities within the LIMS and quality assurance systems in accordance with VDLdocumentation and quality requirements.

• Collaborates with laboratory personnel, faculty, and otherVDL staff to obtain, verify, and communicate information necessary to resolveclient inquiries and support effective service delivery.


Financial and Business OfficeInformation Support

• Maintains and verifies client account information withinthe LIMS and applicable University financial systems, including Banner, andretrieves information from these systems to respond to routine client inquiriesregarding invoices, account balances, laboratory charges, payment history, andaccount activity.

• Processes and records client payments, including creditcard transactions and other payment methods, in accordance with established VDLand University procedures.

• Compares routine client account information between theLIMS and Banner to identify discrepancies and ensure information is accuratelymaintained; refers issues requiring additional review to appropriate personnel.

• Maintains documentation and generates or assists withreports and supporting documentation related to client accounts, invoices,payments, and other business office transactions using the LIMS, Banner, andother applicable systems.

• Performs other duties related to the Health InformationSpecialist position as assigned.

Physical Demands and Working Conditions

Allergies to hay, straw or animal dander may cause discomfort based on the location within the College of Veterinary Medicine. Position may involve lifting and maneuvering heavy boxes filled with case files.

Minimum Qualifications

Any one or combination totaling three (3) years (36 months) from the categories below:coursework in a health-related field, as measured by the following conversion table or its proportional equivalent:

30 semester hours equals one (1) year (12 months)

60 semester hours or an Associate’s degree equals eighteen months (18 months)

90 semester hours equals two (2) years (24 months)

120 semester hours or a Bachelor’s degree equals three (3) years (36 months)

work experience in the preparation and/or maintenance of medical records in a health care facility or program.

Preferred Qualifications

Knowledge of Veterinary Diagnostic Laboratory

Appointment Information

This is a 100% full-time Civil Service 3855 - Health Information Specialist position, appointed on a 12-month basis. The expected start date is as soon as possible after 10/27/2026.The budgeted annual salary range for the position is$42,000 to $46,000. Final salary offered will be determined by a thorough assessment of available market data, internal salary equity, candidate experience and qualifications, collective bargaining agreements, and budget constraints.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx .

This position is not eligible for any type of sponsorship for work authorization.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on October 27, 2026. Apply for this position using the Apply Now button at the top or bottom of this posting. In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact Lauri Umbarger at [e-mail]. For questions regarding the application process, please contact 217-333-2137.

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits . This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify .

Applicants with disabilities are encouraged to apply and may request a reasonable accommodation under the Americans with Disabilities Act (2008) to complete the application and/or interview process. Accommodations may also be requested on the basis of pregnancy, childbirth, and related conditions, or religion. Requests may be submitted through the reasonable accommodation portal , or by contacting the Office for Access & Equity at 217-333-0885, option #1, or [e-mail] .

Requisition ID: 1038780
Job Category: Administrative Support
Apply at: https://jobs.illinois.edu

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