VERIFICATION (QUALITY CONTROL) CLERK - County Clerk

Tarrant County College; Fort Worth (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health benefits

Retirement benefits

Insurance benefits

Job summary

Tarrant County in Fort Worth is seeking a meticulous records clerk to ensure accuracy of data entered into the case management system by court clerks and through electronic submission. You will verify scanned documents are clear, ensure all pages are accounted for, and run daily reports.

You will maintain inventories, prepare spreadsheets for quality control, assist walk-in customers, handle cash receipts, and support Secure Attorney Access setup.

Qualifications

• Two years of related office experience.
• Familiarity with spreadsheets and editing skills.
• Proficient in data entry, keyboarding and navigating computer applications.
• Ability to work with numerical filing systems and strong organizational skills.
• Professional demeanor and bondable.
• Knowledge of case management and electronic filing systems preferred.

Responsibilities

• Verifies accuracy of data entered into the case management system by court clerks and documents quality control was performed.
• Verifies accuracy of electronically submitted filings and documents quality control was performed.
• Verifies and ensures scanned images are of good quality and all pages within a document are accounted for and documents quality control was performed.
• Works with supervisor to determine and prepare documents for destruction for paperless process.
• Prepares spreadsheets and reports for quality control purposes for paperless process and claims.
• Processes claims and cases for civil courts.
• Inventories and prepares files for permanent storage at Mercantile.
• Tracks movement of case jackets using multiple programs across Mental Health, Probate and County Courts at Law.
• Assists walk-in and phone customers by preparing letters, accepting wills for filing, and preparing copies and certified copies.
• Manages cash drawer, collects fees, issues receipts, and balances daily deposits.
• Sets up and renews accounts for Secure Attorney Access.
• Performs other duties as assigned.

Skills

Office experience

Spreadsheets

Data entry

Organizational skills

Professional demeanor

Education

High school diploma or equivalent

Tools

Case management system

Electronic filing system

Job description

Summary

Ensures the accuracy of data entered into the case management system by court clerks and through electronic submission. Ensures all documents are scanned into the case management system, images are clear and legible, and all pages within a document are accounted for. Run daily reports to ensure all data from previous workday is accounted for. Maintains spreadsheet for Probate, County Courts at Law and Mental Health case jacket inventory purposes, both onsite and offsite locations.

Tarrant County employees enjoy superior health, retirement, and insurance benefits.

Essential Duties And Responsibilities

• Verifies accuracy of data entered into the case management system by court clerks and documents quality control was performed.
• Verifies accuracy of electronically submitted filings and documents quality control was performed.
• Verifies and ensures scanned images are of good quality and all pages within a document are accounted for and documents quality control was performed.
• Works closely with supervisor to determine and prepare documents for destruction for paperless process.
• Prepares spreadsheets and reports for quality control purposes for paperless process and claims.
• Processes claims and cases for civil courts.
• Inventories and prepares files for permanent storage at Mercantile.
• Utilizes multiple programs to track the movement of case jackets to and from various locations for Mental Health, Probate and County Courts at Law.
• Assists in Customer Service area by assisting walk in and phone customers by preparing letters, accepting wills for filing, and preparing copies and certified copies.
• Is responsible for cash drawer, collecting of fees, issuing receipts, and balancing daily deposit.
• Sets up and renews accounts for Secure Attorney Access.
• Performs all other duties as assigned.

Minimum Requirements

• High school diploma or equivalent.
• Two (2) years of related office experience.
• Must be familiar with spreadsheets and possess good editing skills.
• Must be familiar with the use of a desktop computer and proficient in data entry, keyboarding, and navigating computer applications.
• Possess the ability to work with numerical filing system, good organizational skills, and the ability to handle a stressful environment.
• Must possess a professional demeanor.
• Must be bondable.
• Knowledge of case management system and electronic filing system preferred.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to bend, carry, climb stairs, grasp/squeeze, hear, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift overhead, lift to the side/twist, tolerate noise, pull, push, reach, reach overhead, perform repetitive tasks, see color, see far and near, sit, squat, stand, stoop, talk, twist, use his/her hands, walk, work with others, and work overtime.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Smith at [phone].