Verdicts Specialist I

okgov; Oklahoma; On-site; USD 40,000 - 48,000; Full time

Job summary

OK.gov in Oklahoma is seeking a Verdits Specialist I to support document production and records management across multiple programs. You will handle correspondence, forms and reports while maintaining filing systems and ensuring data accuracy.

You will assist agency customers, process various applications and claims, and help ensure compliance with state requirements. Travel may be required for some positions.

Qualifications

• Six months clerical office experience or equivalent combination of education and experience.
• Substitution options include six months of vocational training or 15 college semester hours.

Responsibilities

• Maintains and processes various records and reports; prepares correspondence, forms and reports.
• Initiates and handles correspondence related to agency programs and policies.
• Performs sorting, filing, mail handling, and data posting tasks.
• Produces documents ranging from simple copies to complex data presentations.
• Enters and verifies information using computers and data processing equipment.
• Examines documents for completeness and follows up on discrepancies.
• Maintains inventory of office supplies and equipment; handles delivery and receipt of materials.
• Supervises staff and trains others in routine office operations as needed.
• Reviews vendor, contractor and provider claims for reimbursement or payment.
• Assists customers in obtaining information and documents; conducts client interviews.

Skills

Office methods

Grammar & writing

Basic math

Office equipment operation

Communication & teamwork

Education

Six months clerical office experience

Tools

Data entry systems

Computers

Job description

Verdicts Specialist I

Agency: 640 SERVICE OKLAHOMA

Supervisory Organization: Legal - Business Support Services

Job Posting End Date: Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time: Full time

Job Type: Regular

Compensation: The Service Oklahoma (SOK) mission is to ease the stress in navigating government services by providing a best-in-class customer experience. We are Oklahomans helping Oklahomans by providing driver license and motor vehicle services on behalf of the state.

This position has an annual rate of $44,000.

Basic Purpose

Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.

Typical Functions

The functions performed in this job family will vary by level, unit and organization, but may include the following:

• Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
• Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
• Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
• Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
• Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
• Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
• Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
• Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.
• Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
• Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.

Level Descriptor

Levels are distinguished based on the complexity of assigned duties, the level of expertise required for completion of work assignments, and the responsibility assigned for the supervision of others. This is the basic level where employees perform only the most routine tasks. Employees will be expected to gain in-depth knowledge of the program or services being offered.

Education and Experience

Education and Experience requirements at this level consist of six months of clerical office experience; or an equivalent combination of education and experience, substituting one of the following for the required experience: (a) six months of technical or vocational training course work or high school training in business or office machines; or (b) the completion of 15 semester hours from a college or university.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; and of basic mathematics. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions, and to establish and maintain effective working relationships with others.

Special Requirements

• Some positions within the Oklahoma Department of Human Services may require frequent job-related travel.
• Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, s