Vendor Sourcing Specialist

W Services Group LLC; New York (NY); On-site; USD 55,000 - 75,000; Full time

Job summary

W Services Group, LLC in New York seeks a Vendor Sourcing Specialist to identify, recruit, and coordinate qualified service providers across trades such as plumbing, electrical, roofing, landscaping, and general contracting. You will support emergency and scheduled maintenance by sourcing vendors quickly and ensuring coverage in designated markets.

The role requires strong communication, negotiation, and relationship-building skills, plus experience with CRM systems and vendor management

Qualifications

• Experience in facilities maintenance, property management, construction, restoration, or contractor services.
• Strong communication, negotiation, and relationship-building skills.
• Ability to prioritize and make quick decisions in a fast-paced environment.
• Experience with vendor sourcing, recruiting, dispatch, or inside sales preferred.
• Knowledge of skilled trades and contractor services is highly desirable.
• Proficient with CRM systems, Microsoft Office, and vendor management software.

Responsibilities

• Recruit and onboard qualified contractors across multiple skilled trades.
• Source vendors to support emergency and non-emergency facility maintenance requests.
• Quickly identify and secure available resources to meet customer service expectations and response times.
• Develop and maintain strong relationships with contractors to ensure ongoing availability and service quality.
• Utilize consultative sales and communication skills to expand the company's contractor network.
• Evaluate vendor qualifications, licensing, insurance, and service capabilities.
• Coordinate with operations and dispatch teams to fulfill work orders efficiently.
• Negotiate pricing, availability, and service expectations with vendors.
• Maintain accurate vendor records and market coverage information.
• Identify service gaps and proactively recruit contractors in underserved areas.

Skills

Communication

Negotiation

Relationship building

Prioritization

Tools

CRM systems

Microsoft Office

Vendor management software

Job description

Job Description

W Services Group represents a team of subject matter experts in cleaning, construction, and emergency response services. Our quality focused employees and contract partners successfully develop, implement, and manage projects and programs for multi-site groups across North America. We have earned a reputation of being a high value provider and are best known for truly partnering with our clients in a highly collaborative environment. This level of partnership yields real solutions and best supports our clients’ brand image.

Our structure is designed around our clients and is focused on being highly collaborative through market teams across all departments. Our personnel are empowered to make decisions and resolve issues in order to achieve a high level of client satisfaction in a rapidly changing environment.

Partner with W Services to experience the difference and the new standard of clean. We are founded on the principles of a family business environment where the standard is to care, listen, respect, and trust one another.

We are always looking for talented, enthusiastic people to join our team. We believe the successful growth of our company depends on the teamwork and commitment of our employees to deliver the best service and value for our customers.

SUMMARY

The Vendor Sourcing Specialist is responsible for identifying, recruiting, and coordinating qualified service providers across multiple skilled trades, including plumbing, electrical, locksmith, roofing, landscaping, and general contracting. This role supports both emergency and scheduled maintenance requests by quickly sourcing the right vendors, building strong contractor relationships, and ensuring service coverage in designated markets.

PRIMARY RESPONSIBILITIES:

• Recruit and onboard qualified contractors across multiple skilled trades.


• Source vendors to support emergency and non-emergency facility maintenance requests.


• Quickly identify and secure available resources to meet customer service expectations and response times.


• Develop and maintain strong relationships with contractors to ensure ongoing availability and service quality.


• Utilize consultative sales and communication skills to expand the company's contractor network.


• Evaluate vendor qualifications, licensing, insurance, and service capabilities.


• Coordinate with operations and dispatch teams to fulfill work orders efficiently.


• Negotiate pricing, availability, and service expectations with vendors.


• Maintain accurate vendor records and market coverage information.


• Identify service gaps and proactively recruit contractors in underserved areas.

ADDITIONAL RESPONSIBILITIES

• Participate in special projects or initiatives as assigned


• Adapt to changing priorities to support department and organizational goals.


• Support cross-functional initiatives to improve processes, efficiency, or team outcomes.

KNOWLEDGE & SKILL REQUIREMENTS

• Experience in facilities maintenance, property management, construction, restoration, or contractor services.


• Strong communication, negotiation, and relationship-building skills.


• Ability to prioritize and make quick decisions in a fast-paced environment.


• Experience with vendor sourcing, recruiting, dispatch, or inside sales preferred.


• Knowledge of skilled trades and contractor services is highly desirable.


• Proficient with CRM systems, Microsoft Office, and vendor management software.

W Services Group, LLC. provides Equal Employment Opportunities (EEO) to all employees and applicants for employment without discrimination or harassment on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, marital status, citizenship, veteran status, genetic information, or any other characteristic protected by law.