Vendor Operations Spec

Medline Industries Inc.; United States; On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

Life and disability

401(k) contributions

Paid time off

Employee Assistance Program

Employee Resource Groups

Employee Service Corp

Job summary

Medline Industries Inc. is seeking a Vendor Data Specialist to provide operational support by analyzing reports, surplus, shared mailboxes, and inventory workflows for inbound and outbound orders.

You will interpret data to protect vendor/customer relationships and prevent financial losses, with emphasis on inventory, AP, and vendor agreements. The role involves investigating stock issues, negotiating returns, and coordinating across warehouses, sales, and vendors to optimize payments and reduce

Qualifications

• Bachelor's degree or equivalent professional experience in a related field.
• At least 1 year or more experience as a Vendor Data Specialist in a fast-paced environment, handling analytics and deadlines.
• Intermediate Excel skills (VLOOKUP, Pivot Tables, IF statements, SUM, sort/filter).
• Intermediate Outlook skills (creating folders, calendar/reminders, coordinating meetings).

Responsibilities

• Investigate product held stock for damages, expirations, and licensing issues.
• Decide financial responsibility and liaise between warehouses, sales, and vendors.
• Apply knowledge to manage inventory.
• Analyze multiple platforms to identify root causes, trends and make key decisions.
• Negotiate returns to recoup monies and reduce losses with vendors.
• Process chargeback submissions and determine core causes to implement solutions.
• Review recalled inventory to ensure vendor funds are recouped and inventory isn’t released to customers.
• Safeguard allocation, lot sequestering and inventory restrictions.

Skills

Data analysis

Excel

Outlook

Education

Bachelor's degree

Tools

SAP

Zendesk

Job description

Job Summary

Provide operational support through meticulous and accurate analyzing of reports, surplus, shared mailboxes, and workflows related to inventory on both inbound and outbound orders. Requires a keen eye for detail and the ability to analyze and interpret data to make decisions that are beneficial to vendor/customer relationships and prevent financial losses. Requires thorough understanding of inventory, AP, and vendor agreements.

Major Responsibilities

• Conduct thorough investigations into product held stock for damages, expired items, and licensing issues.
• Make decisions assigning financial responsibility and as necessary, acting as a liaison between warehouses, sales, and vendors.
• Apply knowledge in managing inventory.
• Analyze and scrutinize numerous platforms to identify root causes to challenges, trends and to make key decisions.
• Manage disputes with vendors and reduce divisional losses by negotiating returns to recoup as much monies as possible.
• Exercise judgment in handling negotiations.
• Process chargeback submissions and identify fundamental cause based on analysis and implement solutions.
• Analyze recalled inventory reports to ensure that vendor funds are recouped and inventory is not released to customers.
• Safeguard allocation, lot sequestering and restrictions inventory.
• Make data-driven decisions based terms.
• Adjust processes as fluctuations occur quickly and manage within aggressive timelines.
• Lead challenging high-stake conversations with professionalism.
• Maintain shared mailboxes, generate and maintain reports, and achieve any established deliverables on assigned projects.
• Review and take action on active surplus, expired products, and custom items by engaging with sales and vendors.
• Ensure that responsibility is placed on the correct source and manage discussions until resolved.
• Navigating through situations when parties are resistant to taking financial responsibilities.
• Negotiate returns and restock fees when risk of loss.

Minimum Job Requirements

• Education: A Bachelor's degree or equivalent professional experience in a related field
• Certification / Licensure: None
• Work Experience: At least 1 year or more experience as a Vendor Data Specialist. Experience working in a fast-paced environment, analyzing large data sets, and adhering to deadlines without compromising accuracy/quality. Provide customer service to internal and external requestors and manage workloads that necessitate portfolio-specific analytics to occur for departmental success and process improvement(s).
• Knowledge / Skills / Abilities: Intermediate skill level in Microsoft Excel (i.e. VLOOKUP, Pivot Tables, IF Statements, SUM function and sort/filter).
• Intermediate skill level in Microsoft Outlook (i.e. creating folders, utilizing calendar/reminders, and coordinating meetings).

Preferred Job Requirements

• Education: Bachelor’s degree.
• Certification / Licensure: None
• Work Experience: Advanced time management skills to ensure daily work, discrepancies and/or projects are accomplished within given SLA’s.
• Experience building and maintaining relationships within and between teams/vendors.
• Advanced skill level in Microsoft Excel (i.e. macros and advanced formulas).
• Exposure/experience with SAP and/or Zendesk Knowledge / Skills / Abilities: None

Benefits

Medline Industries, LP, and its subsidiaries, offer a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.

The anticipated salary range for this position: $23.25 - $33.75 Hourly

The actual salary will vary based on applicant’s location, education, experience, skills, and abilities. Medline will not pay less than the applicable minimum wage or salary threshold.

• health insurance
• life and disability
• 401(k) contributions
• paid time off

• 401(k) contributions
• paid time off
• access to the Employee Assistance Program
• Employee Resource Groups
• Employee Service Corp

We’re dedicated to creating a Medline where everyone feels they belong and can grow their career. We strive to do this by seeking diversity in all forms, acting inclusively, and ensuring that people have tools and resources to perform at their best.

Equal Opportunity Employer

Medline Industries, LP is an equal opportunity employer. Medline evaluates qualified individuals without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, neurodivergence, protected veteran status, marital or family status, caregiver responsibilities, genetic information, or any other characteristic protected by applicable federal, state, or local laws.

Through our culture of belonging, our agile and resilient global team is determined to get our customers exactly what they need, at the right time, every time.

If you’re a self-starter, eager to grow your career within a high-performing environment, this is the place for you.

Medline is the largest provider of medical-surgical products and supply chain solutions serving all points of care. Through its broad product portfolio, resilient supply chain and leading clinical solutions, Medline helps healthcare providers improve their clinical, financial and operational outcomes.

Headquartered in Northfield, Illinois, the company employs more than 43,000 people worldwide and operates in more than 100 countries and territories. To learn more about how Medline makes healthcare run better, visit www.medline.com.