Vendor & Financial Administration Analyst

AIG Employee Services, Inc.; Charlotte (NC); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Total Rewards Program

Job summary

AIG Employee Services, Inc. is seeking a Vendor & Financial Administration Analyst to manage financial affairs for GLCR, including budgeting, forecasting, and accruals.

You will interact with law firms and vendors to ensure accurate invoicing and spend transparency, while developing KPIs and supporting strategic planning. The ideal candidate has 3+ years of finance or legal operations experience, a BA degree, and advanced Excel skills.

Qualifications

• 3+ years of progressive finance, legal operations, legal vendor management, or other corporate experience.
• BA degree or equivalent.
• Experience in legal forecasting and budgeting is preferred.
• Strong attention to detail and commitment to accuracy in a regimented, financial calendar-anchored environment.
• Ability to work independently in a fast-paced setting.
• Advanced proficiency in Microsoft Excel is required.

Responsibilities

• Collaborates with leadership to manage the financial affairs of GLCR, including budgeting, forecasting, financial reporting, allocations, and accruals.
• Develops and monitors financial and vendor management key performance indicators.
• Communicates with law firms and legal vendors on expense/invoice submission and maintains relationships with billing departments to ensure accurate information exchange.
• Provides financial analysis and forecasting to support planning and decision-making; assists in vendor management.
• Prepares detailed financial and matter management reports and presents findings to GLCR leadership.
• Ensures compliance with financial and vendor management policies and regulations.

Skills

Financial analysis

Vendor management

Budgeting & forecasting

Attention to detail

Education

BA/BS in Finance, Accounting, or related field

Tools

Microsoft Excel

Job description

THIS ROLE REQUIRES 4 DAYS A WEEK IN-OFFICE AT EITHER OUR ATLANTA OR CHARLOTTE OFFICE LOCATIONS.

About the role: The Vendor & Financial Administration Analyst will be responsible for ensuring strong, accurate financial management and effective law firm and legal vendor engagement for the Global Legal, Compliance & Regulatory department, inclusive of financial reporting and analysis, accruals, and monitoring of law firm and legal vendor performance. Working closely with the Manager, GLCR Vendor & Financial Administration and the broader Global Legal, Compliance & Regulatory Service Delivery team, the Vendor & Financial Administration Analyst will meld financial analysis with law firm and legal vendor relationship and matter management to facilitate spend transparency and optimization. The role will be a key component of our legal vendor management and financial monitoring structure and will play a pivotal role in establishing financial and vendor performance key performance indicators.

Key responsibilities:

Collaborates with leadership to manage the financial affairs of GLCR, including budgeting, forecasting, financial reporting, allocations, and accruals. Develops and monitors financial and vendor management key performance indicators. Communicates with law firms and legal vendors on expense/invoice submission; facilitates positive relationships with law firm billing departments to ensure clear and accurate exchange of information; monitors law firm / legal vendor financial performance. Participates in financial analysis and forecasting activities to support strategic planning and decision-making and assist in law firm / legal vendor management. Prepares detailed financial and matter management reports and presents findings to GLCR leadership and other business partners. Contributes to compliance with financial and vendor management policies and regulations. Enables successful completion of law firm annual budgeting and quarterly forecasting process. Analyzes variances to budget, identify key trends and drivers, partner with attorneys and management to drive production of vetted financials. Serves as subject matter expert for financial deliverables within GLCR as related to key projects and strategic initiatives. Executes firm engagements, security and control assessments, and other firm and vendor administration-related deliverables; manages law firm and legal vendor contacts, such as billing and relationship partner communication. Ensures accurate data in connection with firm eBilling and matter management records in outside counsel management system.

What we’re looking for:

3+ years of progressive finance, legal operations, legal vendor management, or other corporate experience that demonstrates strong business and financial acumen. Finance or Accounting experience strongly preferred. BA degree or equivalent. Experience in legal forecasting and budgeting is preferred. Strong attention to detail and commitment to accuracy and on-time delivery in regimented, financial calendar-anchored environment. Ability to work independently and succeed in fast-paced environment. Advanced proficiency in Microsoft Excel is required. Demonstrated analytical mindset and ability to synthesize information.

At AIG, we value in-person collaboration as a vital part of our culture, which is why we ask our team members to be primarily in the office. This approach helps us work together effectively and create a supportive, connected environment for our team and clients alike.

Enjoy benefits that take care of what matters

At AIG, our people are our greatest asset. We know how important it is to protect and invest in what’s most important to you. That is why we created our Total Rewards Program, a comprehensive benefits package that extends beyond time spent at work to offer benefits focused on your health, wellbeing and financial security—as well as your professional development—to bring peace of mind to you and your family.

Reimagining insurance to make a bigger difference to the world

American International Group, Inc. (AIG) is a global leader in commercial and personal insurance solutions; we are one of the world’s most far-reaching property casualty networks.

It is an exciting time to join us — across our operations, we are thinking in new and innovative ways to deliver ever-better solutions to our customers.

At AIG, you can go further to support individuals, businesses, and communities, helping them to manage risk, respond to times of uncertainty and discover new potential.

We invest in our largest asset, our people, through continuous learning and development, in a culture that celebrates everyone for who they are and what they want to become.

Welcome to a culture of inclusion

We’re committed to creating a culture that truly respects and celebrates each other’s talents, backgrounds, cultures, opinions and goals. We foster a culture of inclusion and belonging through learning, cultural awareness activities and Employee Resource Groups (ERGs).

With global chapters, ERGs are a cornerstone for our culture of inclusion.

The talent of our people is one of AIG’s greatest assets, and we are honored that our drive for positive change has been recognized by numerous recent awards and accreditations.

AIG provides equal opportunity to all qualified individuals regardless of race, color, religion, age, gender, gender expression, national origin, veteran status, disability or any other legally protected categories.

AIG is committed to working with and providing reasonable accommodations to job applicants and employees with disabilities.

If you believe you need a reasonable accommodation, please send an email to [e-mail].

Functional Area: FA - Finance AIG Employee Services, Inc.

As a global risk leader with deep industry expertise and innovative solutions to smartly manage risk, AIG enables our clients’ growth in ways they never thought possible.

We also do the same for our colleagues, because we know our people are our greatest strength – the source of every insight, every idea and every innovation.

When we're working as one team to do what's right for our colleagues and our communities, we can achieve excellence together.

We encourage colleagues to give back to the causes they care most about, supporting these efforts through our Volunteer Time Off and Matching Grants Programs.

Join our Talent Community.

Additional information about AIG can be found at www.aig.com | YouTube | Instagram| LinkedIn.