Vendor Authentication Administrator

University of Iowa; Iowa City (IA); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

On-campus role

Job summary

The University of Iowa Accounts Payable Department seeks a Vendor Authentication Administrator to support onboarding, authentication, and fraud prevention. You will review new vendor requests, verify legitimacy, and manage ACH changes with careful judgment.

This position also supports 1099 processes, payment verifications, and vendor file maintenance to improve accuracy and reduce duplicate records. It is fully on campus with strong emphasis on collaboration and process improvement.

Qualifications

• Bachelor’s degree in accounting or related field or equivalent combination of education and experience.
• Experience (typically 6 months) in Accounting, Vendor Management, and/or fraud analysis.
• Proficient in Microsoft Office, including Excel and Word.
• Excellent written and verbal communication skills.
• Good organizational and analytical/statistical skills with ability to meet deadlines and multitask.
• Excellent project management skills.

Responsibilities

• Review new vendor requests and assess risk to validate legitimacy.
• Manage vendor record updates related to mergers and acquisitions.
• Maintain reports to monitor vendor legitimacy and data accuracy.
• Process daily purchasing and payment transactions for new vendor requests and mergers.

Skills

Accounting

Vendor Management

Fraud analysis

Excel

Word

Communication

Project management

Education

Bachelor’s degree in accounting or related field

Tools

Microsoft Office

PeopleSoft

APPO

ePro

ProTrav

Job description

Join the University of Iowa Accounts Payable Department as a Vendor Authentication Administrator in a high-impact role supporting vendor onboarding, authentication, and fraud prevention. You will review new vendor requests, verify legitimacy, and manage ACH banking changes, Admin eSupplier access, vendor mergers, and bankruptcy processes with strong judgment and attention to detail.

This role also supports 1099 processes, payment verifications, failed payment reviews, and vendor file maintenance to improve accuracy and reduce duplicate records. You will serve as a key resource for vendor team processes, collaborate with internal and external partners, and make a meaningful impact through analytical work, process improvement, and customer support.

This position is not eligible for University sponsorship for employment authorization.

Duties To Include

• Manage assessment of risk analysis for vendors that are new to the University to ensure legitimacy.
• Manage vendor record updates associated with merger acquisitions
• Maintain reports to monitor and thoroughly assess the legitimacy of new and existing vendors.
• Efficiently and accurately process daily purchasing and payment transactions associated with new vendor requests and vendor mergers and acquisitions.

Location: PCO

Schedule: Monday through Friday, 8:00am-4:30pm

Pay: $43,240 - commensurate

Required Qualifications

• Bachelor’s degree in accounting or a related field, or equivalent combination of education and experience.
• Experience (typically 6 months) in Accounting, Vendor Management, and/or fraud analysis.
• Must be proficient in computer software applications such as Microsoft Office, including Excel and Word.
• Excellent written and verbal communication skills.
• Good organizational and analytical/statistical skills with the ability to meet deadlines and multitask.
• Excellent project management skills.

Desired Qualifications

• Knowledge of automated accounting systems.
• Extensive experience in managing vendor information and conducting thorough analyses to assess validity and identify potential indicators of fraud.
• Familiarity with University systems such as PeopleSoft, APPO, ePro and ProTrav.
• Knowledge of University business processes and procedures.

Job openings are posted for a minimum of 7 calendar days and may be removed from posting and filled any time after the original posting period has ended.

Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check. Up to 5 professional references will be requested at a later step in the recruitment process.

State agency employers in Iowa are required to use E-Verify to confirm employment eligibility. University of Iowa employees, including those who work remotely or out-of-state, are subject to E-Verify.

For additional questions, please contact Brooke McMurl at [e-mail] or 319-467-0719.

This position is fully on campus.

About The University Of Iowa

Joining the University of Iowa means becoming a vital part of the Hawkeye community, where your work directly impacts education, research, and student success.

Enjoy exceptional health coverage, university-paid life insurance, robust retirement plans, and generous leave policies. Benefit from 24/7 support services, well-being resources, and access to UI Health Care specialists. Grow professionally with advanced training, leadership development, and tuition assistance.

Iowa City offers a great quality of life with world-class performances at Hancher Auditorium, Big Ten athletics, top-ranked public schools, and outdoor recreation.

Join us in making a difference at a leading Big Ten university and premier public research institution.

Additional Information

• Classification Title: Accountant
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 3A

Contact Information

• Organization: Finance & Operations (General)
• Contact Name: Brooke McMurl
• Contact Email: [e-mail]