Vehicle Billing Specialist

Model1 Commercial Vehicles, Inc.; Indianapolis (IN); On-site; USD 54,443,000 - 85,962,000; Full time

Job summary

Model 1 Commercial Vehicles, Inc. is seeking a Vehicle Billing Specialist to ensure accurate invoicing and posting of motor vehicle sales.

You will work under the Billing Supervisor, handling daily invoicing tasks, journal entries, and cost analyses while coordinating with Sales and Service teams. The role emphasizes attention to detail, strong accounting knowledge, and the ability to manage multiple priorities in a professional office setting in Indianapolis, Indiana.

Qualifications

• Minimum 3 years of accounting experience, or AA/AS degree in Accounting or Finance.
• Strong understanding of General Accounting Concepts and double‑entry accounting.
• Proficiency with Microsoft Excel and basic costing concepts.

Responsibilities

• Billing & invoicing with accuracy and timeliness.
• Post Daily Journal Entries for vehicle sales and accruals.
• Provide vehicle cost and profitability analyses and reports.
• Coordinate with Sales and Service to resolve billing discrepancies.

Skills

General accounting

Double-entry accounting

Microsoft Excel

Attention to detail

Analytical skills

Communication skills

Education

AA/AS in Accounting or Finance

Tools

Accounting software

Job description

Overview

Come grow with us by joining our team as a Vehicle Billing Specialist! In this role, you will play a critical role for the company and will work alongside other professionals within the team and other departments. You will be responsible for accurate and timely invoicing and posting of the motor vehicle sales into the system with direct supervision. You will report directly to the Billing Supervisor.

Who is Model 1, formerly known as Creative Bus Sales?

Since we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation’s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. Customers who want more than a dealer. Customers who want a partner in creative solutions to the challenges you face today, and visionary thinking for what’s next.

It’s the strength of our relationships – both with customers and manufacturers – that allows us to keep a finger on the pulse of what you need and what’s possible to not just source but create together. Whether it’s custom-built vehicles or alternative fuel and electric vehicle (EV) options, you’ll have a partner from challenge all the way through solution and beyond.

Our Core Values: At Model 1, we are committed to living our core values:

• Solving Problems: Trust what you know. Work together to find solutions. See every angle and figure it out.
• Setting the Tone: Establish the mood that puts others at ease. Be the person that you’d want to interact with – approachable and transparent.
• Drive Forward: Keep your eyes up to see what’s ahead. Imagine better methods. Seize opportunities. Move the business and the market, meaningfully.
• Find Balance: Match your energy at work to your energy with family, friends, and community. Decide and align your priorities. Pour into yourself and those around you.
• Own It: Take the extra step. Fix issues when they come up. Care from start to finish. Do the right thing, every time.

What You Will Gain

• Competitive benefits including health insurance, paid holidays, and PTO (paid time off)
• Continuing education to provide you the opportunity to develop your full potential and be a true business partner
• Access to an expansive network of mentors and networking opportunities
• Top quality technology to assist in your daily responsibilities to allow for more efficiencies to deliver outstanding customer service

Responsibilities

Billing & Invoicing

• Review and process Daily Vehicle Invoicing with a high level of accuracy and timeliness
• Produce sales invoices, Proforma Invoices, and quotations in an accurate and timely manner
• Reconcile Customer Purchase Orders to Internal Sales Documents
• Review applicable fees, including sales tax, DMV fees, and other transaction‑related charges
• Verify delivery statuses and confirm alignment with customer billing records
• Resolve complex vehicle sales situations with minimal supervision

Accounting & Journal Entries

• Review and post Daily Journal Entries for Vehicle Sales
• Process accruals for pending costs in accordance with accounting standards
• Apply Finance Points revenue recognition principles accurately
• Maintain strong working knowledge of COGS, Gross Profit, and Gross Margin concepts

Analysis & Reporting

• Perform Vehicle Costing Analysis and Review
• Conduct Vehicle Profit Analysis review and variance comparison
• Provide billing reports and financial summaries to management
• Monitor Aging and Accounts Receivable reports; follow up on outstanding items
• Provide general accounting support as needed, including audit preparation

Cross-Functional Coordination

• Respond promptly to inquiries from Sales Representatives and the Service Department
• Follow up on pending billing items and resolve discrepancies in a timely manner
• Maintain a positive and collaborative working relationship with all sales-related departments

Qualifications

Education & Experience

• Minimum 3 years of accounting experience, or AA/AS degree in Accounting or Finance

Technical Knowledge

• Strong understanding of General Accounting Concepts and double‑entry accounting
• Strong understanding of the Accounting Billing Cycle and sales cycle components
• Strong understanding of sales/use tax computations for vehicle invoicing
• Strong understanding of sales/COGS accounting journal entries
• Strong understanding of all aspects of vehicle invoicing, including trades, valuations, payoffs, and finance options
• Familiar with basic costing principles and concepts of COGS, Gross Profit, and Gross Margin
• Familiar with Aging and Accounts Receivable Reports
• Intermediate to advanced proficiency in Microsoft Excel
• Proficient in computerized accounting packages, spreadsheets, word processors, and email
• Typing speed of 65 WPM; proficient with 10‑key

Competencies & Soft Skills

• Professional, punctual, and reliable
• Exceptional attention to detail and commitment to accuracy
• Strong analytical and problem‑solving skills
• Effective verbal, listening, and written communication skills
• Highly organized with the ability to manage multiple priorities under pressure
• Strong time management skills and ability to consistently meet deadlines
• Ability to resolve complex vehicle sales situations with minimal instruction
• Ability to respond to department inquiries in a timely and professional manner
• Productivity level must be maintained in accordance with department standards

PHYSICAL REQUIREMENTS

• Work is performed in a professional office environment
• Must be able to sit for extended periods and navigate stairs as needed
• Requires good manual dexterity for keyboard and 10‑key operation

*Company retains the sole discretion to change the duties of the position at any time.

Pay Range

19-30