Validation Project Controls and Documentation Specialist

Veg Group; Carolina (PR); On-site; USD 85,000 - 110,000; Full time

Job summary

Validation & Engineering Group, Inc. is seeking a Validation Project Controls and Documentation Specialist to maintain schedules, master plans, and document workflows for the QC and QA Validation Maintenance Program.

The role involves coordinating with validation engineers, SMEs, and client representatives, tracking action items, and producing monthly KPI reports across schedule adherence, study success, and validation outcomes. This position supports continuity and compliance.

Qualifications

• Bachelor’s degree in Engineering, Science, Business, Project Management, or a related discipline.
• Three or more years of pharmaceutical validation documentation, project controls, document control, or scheduling experience.
• Experience with Kneat, CDOCs, Smartsheet, MS Project, or comparable applications.
• Strong organizational, tracking, technical-documentation, and follow-up capabilities.
• Working knowledge of cGMP documentation and validation terminology.

Responsibilities

• Maintain the integrated schedule for periodic monitoring, equipment periodic reviews, computerized-system reviews, audits, and regulatory deliverables.
• Update validation master plans, annual schedules, equipment inventories, action registers, and deliverable trackers.
• Manage document workflows in Kneat, CDOCs, or other approved systems.
• Track document generation, review, comment resolution, data verification, approval, and closure.
• Coordinate document priorities with validation engineers, SMEs, system owners, Quality, and client representatives.
• Monitor schedule adherence, overdue actions, review-cycle duration, and document approval status.
• Prepare monthly KPI and progress reports, including: Schedule adherence., Study success rate., Invalid or failed runs., Human-performance events., Training compliance., Deviation closure., Completed and upcoming deliverables.
• Maintain Smartsheet, MS Project, or equivalent scheduling and reporting tools.
• Support resource-loading forecasts and time-and-material reconciliation.
• Maintain onboarding, training, system-access, and qualification records.
• Schedule governance meetings, prepare agendas, document minutes, and track action items.
• Support inspection-readiness documentation and rapid retrieval of validation records.

Skills

Organizational skills

Tracking abilities

Documentation skills

Follow-up capabilities

Education

Bachelor’s degree in Engineering, Science, Business, Project Management, or a related discipline

Tools

Kneat

CDOCs

Smartsheet

MS Project

Job description

Current job opportunities are posted here as they become available.

Validation Project Controls and Documentation Specialist

Validation & Engineering Group, Inc. (V&EG) a Pinnaql company is a leading services supplier who provides solutions for the Pharmaceutical, Biotechnology, Chemical, Food, and Medical Devices industries in the following areas: Laboratory, Compliance, Computer, Engineering, Project Management, Validation, and other services.

We are seeking a Validation Project Controls and Documentation Specialist to maintain validation schedules, master plans, document workflows, resource trackers, metrics, and monthly reporting for the QC and QA Validation Maintenance Program.

• Validation Project Controls and Documentation Specialist

Key Responsibilities

• Maintain the integrated schedule for periodic monitoring, equipment periodic reviews, computerized-system reviews, audits, and regulatory deliverables.
• Update validation master plans, annual schedules, equipment inventories, action registers, and deliverable trackers.
• Manage document workflows in Kneat, CDOCs, or other approved systems.
• Track document generation, review, comment resolution, data verification, approval, and closure.
• Coordinate document priorities with validation engineers, SMEs, system owners, Quality, and client representatives.
• Monitor schedule adherence, overdue actions, review-cycle duration, and document approval status.
• Prepare monthly KPI and progress reports, including:
  • Schedule adherence.
  • Study success rate.
  • Invalid or failed runs.
  • Human-performance events.
  • Training compliance.
  • Deviation closure.
  • Completed and upcoming deliverables.
• Maintain Smartsheet, MS Project, or equivalent scheduling and reporting tools.
• Support resource-loading forecasts and time-and-material reconciliation.
• Maintain onboarding, training, system-access, and qualification records.
• Schedule governance meetings, prepare agendas, document minutes, and track action items.
• Support inspection-readiness documentation and rapid retrieval of validation records.

Qualifications

• Bachelor’s degree in Engineering, Science, Business, Project Management, or a related discipline.
• Three or more years of pharmaceutical validation documentation, project controls, document control, or scheduling experience.
• Experience with Kneat, CDOCs, Smartsheet, MS Project, or comparable applications.
• Strong organizational, tracking, technical-documentation, and follow-up capabilities.
• Working knowledge of cGMP documentation and validation terminology.

At Validation & Engineering Group, people always come first. We believe that when you're empowered to do your best work, bold ideas thrive and real progress happens. This isn't just a job - it's an opportunity to make a meaningful difference by shaping the future of healthcare and technology alongside a purpose-driven, supportive team.

Excited to build something meaningful together? We look forward to hearing from you.

Validation & Engineering Group is an equal opportunity employer. All applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.