Vail Valley Surgery Center Patient Access Representative | Vail

Vail Health Hospital; Vail (CO); On-site; USD 2,893,000 - 3,444,000; Full time

Benefits offered by this job

Parental leave

Housing programs

Childcare reimbursement

Medical insurance

Dental insurance

Vision insurance

Tuition assistance

Student loan repayment

Certification reimbursement

Annual education funds

Paid time off

Retirement plan

Wellbeing reimbursement

Recreation discounts

Pet insurance

Job summary

Vail Health Hospital is seeking a patient registration specialist to handle admissions, insurance verification, and coordinating patient services. You will collect co-pays, validate data, and manage information flow with a strong emphasis on customer service.

The role requires excellent English communication, clerical experience, and a focus on accurate documentation across EMR systems. Competitive wages and comprehensive benefits are provided.

Qualifications

• Customer service and clerical experience required.
• Must be able to communicate in English (reading, writing, speaking).
• No degree required.

Responsibilities

• Register patients and perform all registration-related functions, including obtaining consents and collecting financial paperwork.
• Answer phones and assist patients to access care in a timely, customer-service oriented manner.
• Resolve non-clinical questions within scope while providing excellent service.
• Audit documentation for medical necessity and payor requirements using EMR systems.
• Schedule procedures and educate patients on pre- and post-exam requirements; send reminders and recalls.
• Establish and maintain organized patient files and scan records.
• Route mail, email, faxes and calls to appropriate staff; manage front desk communications.
• Monitor, order and track front desk supplies to control costs.
• Participate in departmental staff meetings and process improvements.
• Ensure CMS, HIPAA, EMTLA, and Joint Commission compliance; share required patient literature.

Skills

Customer service

Clerical experience

Job description

Vail Health has become the world’s most advanced mountain healthcare system. Vail Health consists of an updated 520,000-square-foot, 56-bed hospital. This state-of-the-art facility provides exceptional care to all of our patients, with the most beautiful views in the area, located centrally in Vail. Learn more about Vail Health here.

About the opportunity:

Responsible for patient registration, admissions, and associated tasks which include information collection and validation, and requisitioning of orders and services. Insurance-related tasks include: verification, collection of co-payments, and collection of associated paperwork. Performs administrative functions, scheduling, answering phones, and coordinating general requests.

What you will do:

1. Registers patients and performs all registration-related functions, including explaining and obtaining all necessary patient consents and authorizations in a complete and timely manner, and collecting financial paperwork (e.g., patient responsibility statement, etc.) and co-payment as required.
2. Communicates effectively with patient to assist in access to care by: answering telephone and other incoming communications in a timely and customer-service oriented manner; replying to inquiries, patient needs for information, and other parties clearly and in a timely manner; and, if information is not readily available, follows up with inquiries to responsible party.
3. Resolves all non-clinical questions within scope of knowledge while providing excellent customer service on the phone and/or in person.
4. Performs on-going documentation audits for medical necessity, plan of care, and other related tasks or requirements by payors, including Medicare, using a variety of computer-based systems.
5. If in a procedure-based department, routinely schedules appointments for all procedures educating each patient with pre-exam and if necessary, post-exam requirements within scope. Organizes, generates and distributes patient reminders, results, and recall letters.
6. Establishes files, maintains information, and scans medical records in a timely and organized manner.
7. Manages, directs and responds to incoming office correspondence as deemed appropriate, including mail, email, faxes, and telephone calls and forward queries to the appropriate staff.
8. Organizes, monitors, and orders front desk supply inventory to assure cost effective departmental spending.
9. Attends and provides feedback for departmental staff meetings.
10. Follow the Center for Medicare & Medicare Services (CMS) requirements for checking medical necessity communicates relevant coverage/eligibility information to the patient. Identifies patients who will need Medicare Advance Beneficiary Notices (ABNs) of non-coverage and maintains accurate records of authorizations within the EMR.
11. Completes Medicare Secondary Payer Questionnaire for Medicare beneficiaries in accordance with Centers for Medicare & Medicaid Services (CMS) standards
12. Role Models the Principals of a Just Culture and Organizational Values.
13. Ensures compliance with all applicable HIPAA, EMTLA and Joint commission requirements, providing required associated literature to patients.
14. Performs other duties as assigned on department and organizational-level.

This description is not intended and should not be construed to be an exhaustive list of all responsibilities, skills and efforts or work conditions associated with the job. It is intended to be an accurate reflection of the general nature and level of the job.

What you will need:

Experience:

• Customer service and clerical experience

License(s) & Certification(s):

• N/A

Must have working knowledge of the English language, including reading, writing, and speaking English.

Education:

• N/A

Benefits at Vail Health (Full and Part Time) Include:

• Competitive Wages & Family Benefits:
  • Competitive wages
  • Parental leave (4 weeks paid)
  • Housing programs
  • Childcare reimbursement
• Comprehensive Health Benefits:
  • Medical
  • Dental
  • Vision
• Educational Programs:
  • Tuition Assistance
  • Existing Student Loan Repayment
  • Specialty Certification Reimbursement
  • Annual Supplemental Educational Funds
• Paid Time Off:
  • Up to five weeks in your first year of employment and continues to grow each year.
• Retirement & Supplemental Insurance:
  • 403(b) Retirement plan with immediate matching
  • Life insurance
  • Short and long-term disability
• Recreation Benefits, Wellness & More:
  • Up to $1,000 annual wellbeing reimbursement
  • Recreation discounts
  • Pet insurance

Pay is based upon relevant education and experience per hour.

$20.67—$24.37 USD