Vaccine Coordinator

La Maestra Community Health Center; San Diego (CA); Presencial; USD 32.000 - 41.000; Jornada completa

Descripción de la vacante

La Maestra Community Health Centers in City Heights, San Diego, seeks a Vaccine Coordinator to manage vaccines, document in CAIR/NextGen, and ensure timely reporting per state requirements. The role emphasizes temperature monitoring and inventory control to maintain safe, effective immunization services.

Responsibilities include maintaining cold chain, rotating stock, proper storage, logging temperatures, and timely vaccine ordering via MYCAVAX.

Formación

• High school diploma or equivalent required.
• Medical Assistant certificate and CPR card required/supported.
• 1–2 years’ experience in a physician office or hospital setting as a Medical Assistant or Vaccine Coordinator preferred.

Responsabilidades

• Maintain acceptable vaccine temperature ranges.
• Rotate inventory to use vaccines with earlier expirations first.
• Store vaccines properly and keep them 2–3 inches from walls for air circulation.
• Ensure no expired vaccines in refrigerator or freezer.
• Organize vaccines by type and supplier; label clearly; do not store in doors.
• Document temperatures and logs twice daily; retain records for 3 years.
• Place vaccine orders timely to maintain stock; manage returns/ transfers.
• Complete and submit required vaccine orders via MYCAVAX.
• Follow all job-related instructions and perform other duties as assigned by supervisor.

Educación

High School Diploma, GED, or equivalent

Medical Assistant Certificate

CPR Certification

Descripción del empleo

Pay Range:$23.50-$30.00

Location: City Heights

Status/ Hours: Full Time/ Reg

Summary

The Vaccine Coordinator is required to be present when vaccines are delivered and immediately process them into inventory and document all the vaccines in real time into CAIR/ Nextgen. The Vaccine coordinator must submit the appropriate reports on time as requested per State,VFA and VFC requirements. Vaccines are expensive and sensitive to temperature. Careful vaccine coordination is essential to ensure that acceptable temperature ranges are maintained.

Responsibilities

• Ensure that acceptable temperature ranges have been maintained.
• Rotate the vaccine inventory so that vaccines with shorter expiration dates are used first.
• Store vaccines in their original packing and position them 2-3 inches away from the walls and floor, allowing space for air circulation.
• Ensure that there are no expired vaccines in the refrigerator or freezer.
• Separate 317/VFA supplied vaccines, VFC supplied vaccines, and State General Fund supplied and privately purchased vaccines. Group vaccines by type and clearly label them.
• Never store vaccines in the doors, drawers or bins.
• Perform routine cleaning on vaccine storage units.
• Use a certified calibrated temperature monitoring device to review refrigerator and freezer temperatures.
• Set up temperature monitor devices.
• Read and record minimum, current, and maximum temperatures on a VFC-supplied log twice a day.
• Take immediate action if temperatures are outside acceptable ranges.
• Retain all paper logs and electronic records for 3 years.
• Perform a physical inventory of all vaccines in stock.
• Place Private, State, VFC and VFA vaccine orders in a timely manner to keep the supply available for our patients.
• Account for doses of returned or transferred vaccines since the last order.
• Complete and submit VFC, VFA and State vaccine orders on MYCAVAX
• Employees will be required to follow any other job-related instructions and perform other job- related duties requested by their supervisor

Additional Duties and Responsibilities

1. Attend staff meetings/ trainings.
2. Performs other duties as assigned.

Patient Centered Medical Home Essential Responsibilities (Principals)

• Collaborate with individual patients, their personal physicians, and when appropriate the patient’s family to ensure accessible, comprehensive, compassionate, and culturally competent care

• Facilitate care by registries, information technology, health information exchange and other means to assure that patients get the indicated care when and where they need and want it in a culturally and linguistically appropriate manner.

• Ensure all decisions respect patients’ wants, needs, and preferences and that patients have the education and support they require to make decisions and participate in their own care.
• Continually strive to attend to each patients “whole person,” in the context of the patient’s personal and medical history and life circumstances, rather than focusing on a particular disease, organ, or system

Job Requirements

Education: High School Diploma, GED, or equivalent

Certification(s): Medical Assistant Certificate and current valid CPR Card

Experience: 1-2 years’ experience in physician office or hospital setting as a Medical Assistant or Vaccine Coordinator preferred.

Verbal and Written Skills to perform the job: Bilingual preferred. Be Familiarity with basic word processing, spreadsheet, and database applications. Accurate keyboarding skills.

Technical knowledge and skills required to perform the job: Excellent verbal, written and interpersonal communication skills and the demonstrated ability to work with diverse individuals and groups. Demonstrate high levels of self-initiation and direction. Knowledge of communities we serve. Knowledge and experience working in medical settings and interacting collaboratively with medical teams. Skill in analyzing situations and making timely decisions.

Physical and Mental Requirements: Work involves sitting, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms. The employee may be required to push, pull, lift, and/or carry up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Quality Management

1. Display knowledge of normal signs of human development and ability to assess and provide age appropriate care.

1. Contribute to the success of the organization by participating in quality improvement activities

Customer Relations

1. Respond promptly and with caring actions to patients and employees. Acknowledge psychosocial, spiritual and cultural beliefs and honor these beliefs.
2. Maintain professional working relationships with all levels of staff, clients and the public.
3. Be part of a team and cooperate in accomplishing department goals and objectives
4. Interacts and communicates in a manner to reflect an understanding of the patient’s age, culture, state of health, and level of comprehension

Safety

1. Maintain current knowledge of policies and procedures as they relate to safe work practices.
2. Follow all safety procedures and report unsafe conditions.
3. Use appropriate body mechanics to ensure an injury free environment.
4. Be familiar with location of nearest fire extinguisher and emergency exits.
5. Follow all infection control procedures including blood-borne pathogen protocols

HIPAA/Compliance

1. Maintain privacy of all patient, employee and volunteer information and access such information only on a need to know basis for business purposes.
2. Comply with all regulations regarding corporate integrity and security obligations. Report unethical, fraudulent or unlawful behavior or activity.

Work Environment

1. The noise level in the work environment is usually moderate
2. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

General Requirements

Pre-employment requirements include I-9 verification, physical examination, positive background and reference check results, completed employment application, new hire orientation attendance.

OSHA Compliance

1. Comply with all regulations and required schedules regarding OSHA training.

Employee Physical Compliance

1. Required physical to be performed annually.

Policies and Procedures Compliance

1. Responsible for following all La Maestra Family Clinic policies and procedures.

Meal Period Compliance (Non-exempt employees only.)

1. Punch out before 5 hours from the start of shift for meal periods.

Sexual Harassment Training (Management employees only.)

1. Comply with all regulations and required schedules regarding sexual harassment training.

Acknowledgement

La Maestra Community Health Centers is an Equal Opportunity Employer. We encourage applications from all individuals regardless of race, religion, color, sex, pregnancy, national origin, sexual orientation, ancestry, age, marital status, physical or mental disability or any other protected class, political affiliation or belief.

I acknowledge that I have read and understand the attached job description. My signature below certifies that I am able to perform the essential duties and responsibilities of this position. I have also discussed any accommodations that I feel I might need to allow me to perform these essential functions. I agree to abide by all administrative and medical policies and protocols of La Maestra Community Health Centers.