Vacation Planning Coordinator (Remote)

Passport & Purpose; Washington (District of Columbia); Remote; USD 40,000 - 55,000; Full time

Benefits offered by this job

Flexible remote work

Training resources

Career development

Supportive team

Travel incentives

Job summary

Passport & Purpose in the United States is seeking Vacation Planning Coordinators to assist clients with planning and coordinating vacation experiences. You will organize travel arrangements, create detailed itineraries, and coordinate with travel suppliers to ensure smooth trips.

Ideal candidates enjoy travel, have strong organizational and communication skills, and can work independently in a remote environment.

Qualifications

• Strong organizational and communication skills.
• Ability to manage multiple travel requests and client needs.
• Comfortable working independently in a remote environment.
• Basic computer proficiency and ability to use online booking systems.

Responsibilities

• Assist clients with planning vacation travel including flights, hotels, cruises, resorts, and transportation.
• Coordinate and organize detailed travel itineraries to ensure smooth travel experiences.
• Provide destination recommendations based on client preferences, travel goals, and budgets.
• Communicate with travel suppliers and partners to confirm reservations and availability.
• Maintain accurate records of bookings, confirmations, and client communications.
• Provide support to travelers before and during their vacations when needed.
• Monitor travel updates, schedule changes, and supplier communications.
• Stay informed about travel promotions, destination information, and industry updates.

Skills

Organizational skills

Communication

Remote work

Customer service

Multi-tasking

Tech literacy

Tools

Online booking systems

Job description

About The Opportunity

We are seeking enthusiastic and organized individuals to join our team as Vacation Planning Coordinators. In this role, you will assist clients with planning and coordinating vacation experiences by organizing travel arrangements and ensuring all trip details are handled smoothly. This opportunity is ideal for individuals who enjoy travel, organization, and helping others plan memorable vacations. Vacation Planning Coordinators work with established booking platforms and travel suppliers to assist with reservations, itineraries, and travel logistics.

Key Responsibilities

• Assist clients with planning vacation travel including flights, hotels, cruises, resorts, and transportation
• Coordinate and organize detailed travel itineraries to ensure smooth travel experiences
• Provide destination recommendations based on client preferences, travel goals, and budgets
• Communicate with travel suppliers and partners to confirm reservations and availability
• Maintain accurate records of bookings, confirmations, and client communications
• Provide support to travelers before and during their vacations when needed
• Monitor travel updates, schedule changes, and supplier communications
• Stay informed about travel promotions, destination information, and industry updates

Qualifications

• Strong organizational and communication skills
• Ability to manage multiple travel requests and client needs
• Customer-service mindset with attention to detail
• Comfortable working independently in a remote environment
• Basic computer proficiency and ability to use online booking systems
• Interest in travel, tourism, hospitality, or vacation planning
• Previous experience in customer service, hospitality, logistics, or travel planning is helpful but not required

What You’ll Gain

• Flexible remote work environment
• Access to training and travel industry resources
• Opportunities to develop expertise in vacation planning and travel coordination
• Supportive team environment focused on professional growth
• Potential travel-related incentives and industry perks

Additional Information

This role provides flexibility and access to the tools and resources needed to assist clients in planning and coordinating their vacations. Applicants should be comfortable working remotely and communicating with clients and travel partners through digital platforms. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.