Utilization Manager

Duke University; Mooresville (NC); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

Duke University Health System seeks a Utilization Manager/Medical Chart Auditor to support utilization review and ensure medical necessity across patient care episodes. The role collaborates with physicians, case managers and the care team to optimize patient flow, discharge planning and compliance with UM plans.

Applicants will have a BSN, at least three years of acute care experience, and must obtain Case Management Certification within two years.

Qualifications

• BSN required.
• Minimum of three years recent acute clinical practice or related health care experience.
• Case Management Certification (ACM, CCM or ANCC) within 2 years of hire.

Responsibilities

• Validate authorization for bedded patients and payer initiatives within contractual timeframes.
• Manage concurrent cases to resolution of care impacting payer approval.
• Conduct initial and continued stay reviews as designated in UM plan.
• Review medical records for medical necessity and collaborate with physicians and care team.
• Establish estimated LOS and discharge date using GMLOS.
• Educate physicians and care team to improve utilization management processes.

Skills

Computer proficiency

EHR navigation

Self-directed work

Written and verbal communication

Education

BSN degree

Tools

Microsoft Word

PowerPoint

Excel

Job description

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At Duke Health, we're driven by a commitment to compassionate care that changes the lives of patients, their loved ones, and the greater community. No matter where your talents lie, join us and discover how we can advance health together.

Duke Health Lake Norman Hospital

Pursue your passion for caring with Duke Health Lake Norman Hospital in Mooresville, North Carolina. The smallest of the four Duke Health hospitals at 123-beds, it offers a comprehensive range of medical services, including 24-hour emergency care, cardiology, orthopedics, women's services, and surgical specialties.

Duke Nursing Highlights:

• Duke University Health System is designated as a Magnet organization
• Nurses from each hospital are consistently recognized each year as North Carolina's Great 100 Nurses.
• Duke University Health System was awarded the American Board of Nursing Specialties Award for Nursing Certification Advocacy for being strong advocates of specialty nursing certification.
• Duke University Health System has 6000 + registered nurses
• Quality of Life: Living in the Triangle!
• Relocation Assistance (based on eligibility)

Assesses for accuracy in the assignment of patient class (status) to reflect congruence with clinical condition, physician intent, and utilization review outcomes with current rules and regulatory requirements. Supports the medical chart audit process by ensuring accurate, timely, and informative clinical review documentation that supports the medical necessity/level of care. Supports denials management by documenting activities related to denials adjudication according to departmental guidelines and actively works to overturn threatened denial activities. Complies with current rules and regulatory requirements pertaining to utilization management. Initiates actions to obtain appropriate determinations. Collaborates with members of the healthcare team to address, understand, and mitigate excess/avoidable days. Serves as primary source of consultation for issues related to patient class (status) determination.

Work Performed

• Validates authorization for all bedded patients and commercial initiatives. payer authorization within the contractual timeframe at time of presentation, every third day or as needed (e.g. ED, Direct Admit, Transfers).
• Manage concurrent cases to resolution care that may impact payer approval to authorize care as medically necessary.
• Conducts initial review and continued stay reviews as designated in UM plan.
• Reviews records for medical necessity and collaborates with physician (s) and members of the care team to validate information.
• Establishes and communicates estimated LOS and expected discharge date using GMLOS.
• Utilizes an evidenced-based clinical review screening criteria as a guide to support medical necessity determinations and refers cases with failed criteria to the Physician Advisor or appeals as necessary in accordance with the UM plan.
• Facilitates mitigation of denials and peer to peer conversations.
• Collaborates with CM, CSW, Physicians, and Care Team to enhance communication related to discharge planning and utilization management.
• Ongoing collaboration with Case Manager to ensure that patient’s condition meets medical necessity criteria and communicate changes that could affect the discharge plan of care.
• Confirms that orders reflect the patient’s billing patient status in accordance with the UM plan. Partners with internal Physician Advisors, as well as compliance and revenue cycle partners, within the health system to a safeguard processes and expected outcomes.
• Provides formal and informal education to physicians and the healthcare team to improve processes and outcomes related to utilization review and compliance with utilization management plan.
• Gives feedback as requested to enhance negotiations with payors.
• Develops and maintains positive relationships with customers internal and external to Duke Health System.
• Maintains effective communication with health care team members related to care coordination and utilization management.
• Contributes to a positive working environment and performs other duties as assigned/directed to enhance the overall efforts for the organization.
• Actively participates in a hospital committee.
• Works collaboratively with physicians, staff and service line leadership on quality and performance improvement activities related to optimal utilization of resources, efficient delivery of high quality care, patient flow, capacity management and other clinical cost reduction Utilization Manager Medical Chart Auditor Completes retrospective medical necessity reviews for compliance with regulatory or payor-specific guidelines for all short-stay Medicare inpatients and outpatients (DUH), all observation encounters, all combined/segmental billing encounter questions, and any encounter sent to the UM MCA from PRMO for patient status/post-bill medical necessity denials/coding questions. Reviews and, when appropriate, completes as written appeal for post-bill regulatory agency and Medicare advantage medical necessity audits.
• Provides education and feedback to the Utilization Managers and Providers. ED UM/CM Proactive CM screening and assessment for high-risk, potential readmits, and admitted patient encounters.
• Collaborate with ED treatment team to prevent inappropriate admissions by facilitating community referrals and making post-dc arrangements, as appropriate. Works collaboratively with inpatient case management to support transitions from ED to inpatient.

Knowledge, Skills and Abilities

• Basic computer proficiency required
• Ability to become proficient in the navigation and interpretation of an electronic health record.
• Work effectively in a self-directed role, multi-task, capable of daily problem-solving complex issues.
• Excellent written and verbal skills
• Basic proficiency in the use of Microsoft Word, Power Point and Excel

Level Characteristics

N/A

Minimum Qualifications

Education

BSN required

Experience

Minimum of three years recent acute clinical practice or related health care experience.

Degrees, Licensures, Certifications

Requires Case Management Certification (ACM, CCM or ANCC) within 2 years of hire. BSN required and must have current or compact RN licensure in state of NC. BLS certification required.

Duke is an Equal Opportunity Employer committed to providing employment opportunity without regard to an individual's age, color, disability, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex (including pregnancy and pregnancy related conditions), sexual orientation or military status.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Duke aspires to create a community built on collaboration, innovation, creativity, and belonging. Our collective success depends on the robust exchange of ideas—an exchange that is best when the rich diversity of our perspectives, backgrounds, and experiences flourishes. To achieve this exchange, it is essential that all members of the community feel secure and welcome, that the contributions of all individuals are respected, and that all voices are heard. All members of our community have a responsibility to uphold these values.

Essential Physical Job Functions:

Certain jobs at Duke University and Duke University Health System may include essential job functions that require specific physical and/or mental abilities. Additional information and provision for requests for reasonable accommodation will be provided by each hiring department.

Nearest Major Market: Durham
Nearest Secondary Market: Raleigh

Read more about Duke’s commitment to affirmative action and nondiscrimination at hr.duke.edu/eeo.