UTILITY MAINTENANCE SUPPLY SPECIALIST

City Of Wheeling; Vineyard Hills (WV); On-site; USD 32,000 - 45,000; Full time

Job summary

City Of Wheeling is seeking a Utility Maintenance Supply Specialist to support the Water Department in warehousing, inventory control, and procurement. You will prepare purchase orders, receive and process invoices, and maintain accurate records to ensure timely availability of materials for water system operations.

Responsibilities include unloading/storing supplies, operating a forklift, and responding to customer inquiries to facilitate repairs and maintenance.

Qualifications

• High School diploma and two years of warehousing experience with automated inventory systems.
• Valid driver’s license and ability to operate warehouse equipment and forklift.
• Basic data entry and record-keeping for inventory audits.

Responsibilities

• Prepares, submits, and tracks requisitions and purchase orders for materials.
• Receives supplies and processes invoices into the inventory system.
• Unloads and stores materials, operates forklifts and warehouse equipment.
• Maintains inventory records and assists with audits and reports.
• Resolves customer and field personnel inquiries to support repairs.

Skills

Inventory control

Forklift operation

Customer service

Interpersonal skills

Data entry

Education

High School diploma

Tools

Inventory management software

Office computers

Job description

UTILITY MAINTENANCE SUPPLY SPECIALISTDefinition: Under general supervision of the Water Distribution System Supervisor or Water Superintendent, provides supply procurement and distribution functions for the Water Department.Essential Functions: (Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics. This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class.)Tasks:Prepares, submits, and tracks requisitions and purchase orders for materials and supplies. Receives supplies and processes invoices into the automated inventory system to document receipt. Obtains prices for special order products and materials. Unloads and places materials/supplies onto warehouse shelves to provide quick and easy retrieval. Operates forklifts, trucks, and other warehouse equipment to move supplies in the warehouse. Posts data to inventory system and files invoices for audit. Adjusts inventory records to reflect allocation and usage of supplies.Receives, researches, and resolves customer complaints. Obtains required information and relays it to appropriate field personnel. Maintains records on fire hydrants needing repair and/or replacement. Reports out of-service-hydrants and fire lines to appropriate agencies. Dispatches information between customers and field personnel to enable repairs and maintenance work to be completed in a timely manner and complaints to be resolved. Prepares and maintains personnel and payroll records. Performs other duties as assigned.Knowledges, Skills, and Other Characteristics:Knowledge of the principles and practices of store/warehousing operations.Knowledge of vendors and resources for identifying potential vendors of goods and services typically needed by City employees.Knowledge of the basic practices and techniques of inventory control.Skill in establishing and maintaining effective working relationships with department heads, vendors, sales representatives, and other City employees.Skill in maintaining adequate inventories and records.Skill in operating warehousing equipment such as forklifts.Skill in operating assigned office computers/software.Skill in the application of communication and interpersonal skills as applied to interaction with co-workers, supervisor, and the general public, sufficient to exchange or convey information and to receive work direction.Skill in organizing and prioritizing workload and managing multiple projects at the same time.Materials and Equipment:Computer Standard Office Equipment Warehouse Equipment (forklift, etc.)Mental and Physical Abilities: Mental work efforts involve the application of oral and written instructions requiring routine decisions and assuming responsibility which may impact the services provided and the ability to perform work involving frequent attention to detail on accounting and financial matters. Physical requirements include the ability to move moderate (25-50 lbs.) materials frequently, ability to move heavy (up to 100 lbs.) occasionally, ability to climb ladders and onto forklift to retrieve materials, ability to stoop, bend and twist while securing materials.Working Conditions: Work involves occasional exposure to inclement weather and high places.Qualifications: High School diploma and two (2) years of experience in stores/warehousing work involving the use of an automated inventory control system. An equivalent combination of education and experience which indicates possession of the knowledge, skills and other characteristics may be substituted for the above qualifications. Must possess a valid driver’s license.FLSA Status: Non-exempt