Payroll Tax Specialist

Crawford Thomas Recruiting; Fishers (IN); On-site; USD 65,000 - 90,000; Full time

Job summary

Crawford Thomas Recruiting is seeking an experienced US Payroll Tax Specialist to join our payroll and financial operations team in Fishers, Indiana. This role ensures accurate and compliant payroll tax processes across federal, state, and local jurisdictions.

You will manage end-to-end payroll tax filings, research IRS notices, support W-2 and related forms, and collaborate with HRIS and accounting to keep systems up to date. A hybrid work arrangement is available.

Qualifications

• 5+ years of professional payroll tax experience.
• Experience handling end-to-end payroll tax process, including filings and deposits.
• Ability to research and resolve IRS, state, and local notices and inquiries.

Responsibilities

• Manage the end-to-end US payroll tax process, including quarterly and annual filings.
• Prepare, review, and reconcile payroll tax returns and deposits.
• Research and resolve IRS, state, and local tax notices and inquiries.
• Manage penalty abatements, tax credits, and agency correspondence.
• Register new tax accounts and ensure proper withholding requirements.
• Support filing of W-2, W-2C, and 1042-S forms.
• Reconcile payroll registers, tax deposits, and related liabilities.
• Collaborate with HRIS and Payroll to test tax updates and system changes.

Skills

Payroll tax expertise

IRS/state/local tax knowledge

Education

Bachelor's degree

Associate's degree with relevant experience

Job description

About The Role

We are seeking an experienced US PAYROLL TAX SPECIALIST.

Location: Fishers, IN | Hybrid

We are seeking an experienced US Payroll Tax Specialist to join our payroll and financial operations team. This role is responsible for ensuring accurate and compliant payroll tax processes across federal, state, and local jurisdictions.

What You’ll Do

• Manage the end-to-end US payroll tax process, including quarterly and annual tax filings.
• Prepare, review, and reconcile payroll tax returns and deposits.
• Research and resolve IRS, state, and local tax notices and inquiries.
• Manage penalty abatements, tax credits, and agency correspondence.
• Register new tax accounts and ensure proper setup of federal, state, and local withholding requirements.
• Support the preparation and filing of W-2, W-2C, and 1042-S forms.
• Reconcile payroll registers, tax deposits, liabilities, and expenses to ensure accuracy.
• Partner with HRIS and Payroll teams to test and implement tax updates and system changes.
• Conduct parallel payroll testing to validate tax calculations and system configurations.
• Ensure payroll tax liabilities and expenses are accurately reflected in the General Ledger.
• Serve as a key contact for internal and external audits, providing documentation and supporting information.
• Monitor changes to federal, state, and local tax regulations and recommend system or process updates.

What You Bring

• 5+ years of professional payroll tax experience.

Strong Knowledge Of

• Bachelor's degree preferred, or Associate's degree with relevant experience.
• Internal Revenue Code
• Federal payroll taxation
• State unemployment insurance (SUI)
• State and local withholding taxes
• Reciprocal tax agreements
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