US Fund Program Associate – Grants & Grantee Support

The Astraea Lesbian Foundation for Justice - New York, NY; New York (NY); Hybrid; USD 55,000 - 64,000; Full time

Job summary

The Astraea Lesbian Foundation for Justice seeks a committed, organized Program Associate for the US Fund to support grantmaking and day-to-day activities within a team of 11. You will help manage a $2 million annual national grantmaking effort and provide accompaniment and technical assistance to grantee partners.

Based in New York, this role emphasizes relationship building, logistics management, and coordination across departments to advance LGBTQI racial, economic, and gender justice through

Qualifications

• Minimum two years of programmatic experience in social justice, human rights and/or philanthropic fields.
• Commitment to and knowledge of issues facing LGBTQI racial justice movements in the U.S., and in the U.S. South a plus
• Commitment to racial, economic, and gender justice
• Strong organizational skills, attention to detail, and ability to handle multiple and often competing deadlines
• Proficiency in general computer and web-based technology including word processing, spreadsheets, and email. Previous experience with program-related database systems and /or project management applications a plus.
• Excellent analytical and problem-solving skills, with a proven track record in developing creative solutions and trouble-shooting under tight deadlines
• Excellent interpersonal skills to manage a wide variety of internal and external relationships
• Excellent verbal and written communication skills
• Strong collaborative approach, including kindness and humor in partnering with others
• Passion for Astraea’s mission as a public foundation and role as a women’s fund
• Fluency in Spanish in addition to English a plus

Responsibilities

• Support US Fund grantmaking activities, including screening letters of interest, updating proposal forms and engaging in outreach with requests for proposals, participating in proposal review, and supporting grant decision-making meetings.
• Provide support to Program Officers during review and decision-making processes, including sending endorsement requests, conducting checks for compliance, and following up with all applicants.
• Support preparation of grants dockets and other materials for meetings of advisors, fund steering committee members, donor partners, or external audiences.
• Accompaniment, Technical Assistance, and Other Program Activities: Support implementation of grantee accompaniment activities, philanthropic advocacy and engagement activities, and program-related meetings, including handling logistics (travel, venues, lodging, catering, audio-visual & translation needs), and producing/organizing meeting materials.
• Provide logistical and communications support for Racial Justice Fund member calls, meetings, and ongoing coordination.
• Work with the Senior Grants Manager and the Fiscal Department to support grant disbursement processes, including generating grant agreements and processing payments.
• Coordinate administrative tasks such as maintaining up to date grantee data in database and server and maintaining timely and accurate filing of all grantee information.
• Cross-team collaborative work: Support the learning & evaluation activities of the US Fund, including coordinating with Program Officers on mid-term check-in calls with grantee partners and contributing to the review and analysis of grantee reports/program activities.
• Collaborate with the Communications and Development teams to collect and share grantee information, and amplify the work of grantee partners through external channels
• Participation in organization-wide working groups, planning, and other activities as identified

Skills

Program management

Social justice

Organizational skills

Communication

Collaboration

Tools

Database systems

Project management software

Job description

The Astraea Lesbian Foundation for Justice seeks a committed, organized Program Associate for the US Fund to support grantmaking and day-to-day activities within a team of 11. You will help manage a $2 million annual national grantmaking effort and provide accompaniment and technical assistance to grantee partners.

Based in New York, this role emphasizes relationship building, logistics management, and coordination across departments to advance LGBTQI racial, economic, and gender justice through