University Office Administrator

ProPivotal; Boston (MA); On-site; USD 50,000 - 65,000; Full time

Job summary

A leading company in the staffing industry is seeking a University Office Administrator to provide administrative support to the Dean of the School of Nursing. Located in Boston, this role involves managing schedules, coordinating events, and ensuring effective communication across departments. The ideal candidate will have strong administrative skills and proficiency in Google Workspace, along with excellent communication abilities.

Qualifications

• 2+ years of administrative experience, including calendar management.
• Strong written and verbal communication skills.

Responsibilities

• Manage the Dean's calendar and schedule meetings.
• Coordinate department events and prepare meeting documentation.
• Monitor and respond to emails in the department inbox.

Skills

Communication

Tools

Google Suite

Microsoft Office

Job description

University Office Administrator

Job Summary:

This is an exciting opportunity to work directly with theDean of the School of Nursing in a well-respected academic environment.

Located in the Fenway area of Boston, you will serve as theprimary administrative support resource, facilitating daily operations andacting as the first point of contact for the Dean's Office.

Key Responsibilities:

• Managethe Dean's calendar, including scheduling meetings with faculty and otherstakeholders
• Coordinatedepartment events and prepare necessary meeting documentation
• Monitorand respond to emails in the department inbox, ensuring timely follow-up
• Supportcommunication across departments and proactively resolve administrativechallenges
• UtilizeGoogle Workspace tools daily without requiring additional training

Requirements for this position:

• 2+years of administrative experience, including calendar management
• Proficiencyin Google Suite (Docs, Sheets, Gmail, Calendar, Drive)
• Musthave strong written and verbal communication skills in order to interact acrossdifferent groups in the University
• Abilityto work on-site in Boston

Nice-to-Have Experience:

• Previousexperience supporting senior leadership or academic administrators
• Eventplanning or meeting coordination in a professional setting
• Familiaritywith Microsoft Office (Word, Excel, Outlook)

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ProPivotal is an equal opportunity employer and considers qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran's status, sexual orientation, or any other protected factor.