UNIV-Research Program Coordinator, College of Nursing

MUSC Health; Charleston (SC); On-site; USD 46,000 - 79,000; Full time

Job summary

MUSC Health seeks a full-time Program Coordinator to manage day-to-day operations for an NIH-funded REMOTELY DELIVERED behavioral trial aimed at reducing stress among caregivers of persons with mild cognitive impairment or early-stage Alzheimer's disease. The role oversees recruitment, consent, regulatory tasks, REDCap data, safety, and reporting under the PI’s direction.

The position partners with investigators, independent safety officers, and regulatory offices to ensure study success and

Qualifications

• Bachelor's degree and three years of relevant program experience.
• Experience coordinating NIH-funded clinical, behavioral, or community-based research.
• Experience with longitudinal or remotely delivered intervention studies.
• Experience working with caregivers, older adults, or dementia-related research.
• Experience with REDCap, including e-consent, survey workflows, data-quality review, and reporting.
• Experience with regulatory submissions, sIRB/reliance activities, adverse-event tracking, and protocol deviations.
• Experience developing study SOPs, workflows, checklists, and training materials.
• Strong organizational, communication, problem-solving, and independent project-management skills.

Responsibilities

• 25% - Recruitment, Screening, Consent, and Enrollment: Coordinate IRB-approved recruitment activities with clinical, community, and research partners.
• Respond to prospective participants and conduct protocol-approved prescreening and eligibility procedures, including FAST and PAR-Q+ procedures.
• Conduct informed-consent activities when trained and delegated.
• Maintain screening, recruitment, enrollment, withdrawal, and retention records.
• Monitor recruitment and enrollment metrics and identify barriers for PI review.
• 20% - Participant Operations and Retention: Serve as primary operational contact for study participants.
• Coordinate baseline, intervention, post-intervention, and six-month follow-up activities.
• Provide protocol-approved instructions, schedules, materials, intervention access, reminders, and retention support.
• Track missed assessments, withdrawals, technology concerns, and participant-reported barriers.
• Coordinate facilitated intervention sessions and qualitative interviews with study personnel.
• 20% - Regulatory and Study Management: Maintain regulatory and study documentation; track deadlines.
• Prepare regulatory materials, amendments, personnel changes, and reportable-event documentation for PI review.
• Coordinate sIRB/reliance documentation and communication with collaborating centers.
• Coordinate study meetings, agendas, action items, and follow-up.
• Support NIH progress reporting and ClinicalTrials.gov activities.
• 15% - REDCap and Data Quality: Develop, test, and maintain REDCap instruments and workflows.
• Maintain electronic case report forms and participant tracking systems.
• Conduct routine data-quality reviews; identify missing or discrepant data; resolve queries.
• Maintain reports for recruitment, retention, assessment, intervention, compensation, safety.
• Support data-sharing, data documentation, and deidentification processes.
• 10% - Participant Safety and Quality Assurance: Document adverse events and protocol deviations; elevate safety concerns.
• Maintain adverse-event and corrective-action tracking records.
• Coordinate internal QA reviews and materials for safety officer review.
• Track monitoring findings and corrective actions through resolution.
• 5% - Participant Compensation and Study Resources: Reconcile participant compensation.
• Coordinate study materials, equipment, and supplies; identify resource needs.

Skills

Regulatory coordination

IRB coordination

REDCap

Data quality

Study coordination

Project management

Communication

Education

Bachelor's degree

Tools

REDCap

Job description

Job Description Summary

The MUSC College of Nursing is seeking a full-time Program Coordinator to provide day-to-day operational coordination for the NIH-funded UNDERSTAND study, a remotely delivered behavioral clinical trial focused on reducing stress among caregivers of persons living with mild cognitive impairment or early-stage Alzheimer's disease and related dementias.
Under the direction of the Principal Investigator (PI), the Program Coordinator will serve as the study's primary operational coordinator. The position coordinates participant recruitment, screening, consent and retention; regulatory and study documentation; REDCap and data-quality activities; participant safety and protocol-deviation tracking; participant compensation; and study reporting. The coordinator works collaboratively with investigators, intervention personnel, the Independent Safety Officer, collaborating research centers, community partners, and MUSC research and regulatory offices.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Research Grant

Cost Center

CC001081 CON Office Of Research

Pay Rate Type

Hourly

Pay Grade

University-GEN08

Pay Range

46,206.00 - 62,322.00 - 78,540.000

Scheduled Weekly Hours

40

Job Description

MUSC Minimum Requirements:

A bachelor's degree and three years of relevant program experience.

Preferred Qualifications:

• Experience coordinating NIH-funded clinical, behavioral, or community-based research.

• Experience with longitudinal or remotely delivered intervention studies.

• Experience working with caregivers, older adults, or dementia-related research.

• Experience with REDCap, including e-consent, survey workflows, data-quality review, and reporting.

• Experience with regulatory submissions, sIRB/reliance activities, adverse-event tracking, and protocol deviations.

• Experience developing study SOPs, workflows, checklists, and training materials.

• Strong organizational, communication, problem-solving, and independent project-management skills.

Job Responsibilities:

25% - Recruitment, Screening, Consent, and Enrollment

• Coordinate IRB-approved recruitment activities with clinical, community, and research partners.
• Respond to prospective participants and conduct protocol-approved prescreening and eligibility procedures, including FAST and PAR-Q+ procedures.
• Conduct informed-consent activities when appropriately trained and delegated.
• Maintain screening, recruitment, enrollment, withdrawal, and retention records.
• Monitor recruitment and enrollment metrics and identify barriers requiring PI review.

20% - Participant Operations and Retention

• Serve as the primary operational contact for study participants.
• Coordinate baseline, intervention, post-intervention, and six-month follow-up activities.
• Provide protocol-approved instructions, schedules, materials, intervention access, reminders, and retention support.
• Track missed assessments, withdrawals, technology concerns, and participant-reported barriers.
• Coordinate facilitated intervention sessions and qualitative interviews with designated study personnel and support fidelity monitoring.

20% - Regulatory and Study Management

• Maintain complete and current regulatory and study documentation and track applicable deadlines.
• Prepare regulatory materials, amendments, personnel changes, and reportable-event documentation for PI review.
• Coordinate sIRB/reliance documentation and communication with collaborating research centers, as applicable.
• Coordinate study meetings, agendas, action items, and operational follow-up.
• Support NIH progress reporting, ClinicalTrials.gov activities, and other required study reports.

15% - REDCap and Data Quality

• Coordinate development, testing, and maintenance of study-specific REDCap instruments and workflows.
• Maintain electronic case report forms and participant tracking systems.
• Conduct routine data-quality reviews; identify missing, incomplete, or discrepant data; and facilitate query resolution.
• Maintain recruitment, retention, assessment, intervention, compensation, and safety reports.
• Support authorized datasets, data documentation, deidentification, archival, and data-sharing activities.

10% - Participant Safety and Quality Assurance

• Document adverse events, participant concerns, protocol deviations, and other potential safety issues according to approved procedures.
• Promptly elevate safety concerns and potentially reportable events to the PI and designated safety personnel.
• Maintain adverse-event, protocol-deviation, and corrective-action tracking records.
• Coordinate internal quality-assurance reviews and prepare materials for Independent Safety Officer review.
• Track monitoring findings and corrective actions through resolution and maintain audit-ready records.

5% - Participant Compensation and Study Resources

• Coordinate, document, and reconcile participant compensation according to approved study procedures.
• Coordinate study materials, equipment, supplies, vendors, and other approved operational resources.
• Identify discrepancies or resource needs and communicate them to the PI or appropriate administrative personnel.

5% - SOPs, Training, and Study Closeout

• Develop and maintain study-specific SOPs, workflows, checklists, scripts, and training materials.
• Coordinate protocol-specific training and maintain required training and delegation documentation.
• Support study closeout, final data reconciliation, regulatory-file review, archival, and data-sharing requirements.
• Perform other study-related duties consistent with the assigned classification and approved protocol.

Additional Job Description

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees