UNIV - Program Coordinator II - Psychiatry: NCVRTC

UCLA Health and David Geffen School of Medicine; Charleston (SC); Hybrid; USD 52,000 - 89,000; Full time

Job summary

The Medical University of South Carolina (MUSC) is seeking a Program Coordinator II to support the NCVC research center. This role focuses on participant recruitment, data collection, database management, and logistical support for a large multi-site project.

The position is primarily in-person with optional remote days after the first year; requires some after-hours and weekend work and occasional travel. Strong data skills and experience with SPSS and web-based training are desired.

Qualifications

• Bachelor's degree required.
• Two years of relevant program experience required.
• Strong data management, data collection, and analysis skills.
• Proficiency in Word, Excel, and PowerPoint required.
• Experience with SPSS, CANVA, REDCap, and SurveyMonkey is preferred.

Responsibilities

• Recruit and screen participants across study sites and obtain consent.
• Develop, manage, and clean project databases; prepare data for SPSS and analyses.
• Create data visualizations and write data reports for funders.
• Coordinate meetings, prepare agendas, record minutes, and track action items.
• Coordinate training activities, attendance tracking, and participant communications.
• Maintain and update the project website and online learning modules.
• Provide administrative support, travel logistics, procurement, and budget monitoring.

Skills

Data collection

Data management

Data analysis

Report writing

Communication skills

Microsoft Word

Excel

PowerPoint

Education

Bachelor's degree

Tools

SPSS

CANVA

REDCap

SurveyMonkey

Site Executive

Job description

Job Description Summary

The Program Coordinator II is responsible for providing technical and professional services to the National Crime Victims Research and Treatment Center through direct involvement in research, administrative and supportive duties within the division, with primary focus on a large scale, multi-site research project. The incumbent’s responsibilities will include recruiting and screening of research participants, collecting data, creating and managing complex databases, scheduling and conducting stakeholder interviews, scheduling meetings, recording meeting minutes, assisting in coordination and logistics for four community advisory boards, and assisting in preparation of project required reports and manuscripts for publication. The incumbent’s responsibilities also include maintaining a project specific website and related online courses.

The PCII independently coordinates day-to-day project activities, identifies and assists in resolving barriers to meeting program goals, exercises independent judgment in prioritizing project tasks and timelines, and corresponds with project partners, consultants, and stakeholders to facilitate completion of all program activities. The incumbent will also coordinate travel for the Co-PIs when applicable and assist with travel and logistics for annual project meetings. S/he also will be responsible for project-related purchasing and engage in additional administrative duties assigned by the Co-PIs.

The PCII is an integral team member to ensure that all required tasks are completed in a timely manner. The position is primarily in person but may allow for 1-2 days remote work as appropriate after one year. The position does require occasional after hours and weekend work, and occasional travel. Essential functions of this position are detailed below.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Research Grant

Cost Center

CC001052 COM PSYCH NCVC CC

Pay Rate Type

Salary

Pay Grade

University-GEN09

Pay Range

52,100.00 - 70,300.00 - 88,600.000

Scheduled Weekly Hours

40

Work Schedule

Monday - Friday, 8:30 am - 5:00 pm

Job Description

FLSA: Salary

Job Duties

• 25%: The PCII is responsible for recruitment of participants (providers, youth, and caregivers) across all study sites. This also includes screening for eligibility. The PCII will also obtain and document consent, ensure completion of assessment measures across all time points, and manage and process active participant incentives and payments.
• 20%: The PCII independently monitors project progress, identifies data collection or reporting issues, recommends solutions to the Co-PIs, and prioritizes activities to ensure compliance with study timelines and funding agency requirements. This includes responsibility for developing, monitoring, and maintaining project-related databases. This also includes cleaning and preparing data for SPSS and running preliminary analyses. The PCII is also responsible for assisting in the creation of regular, required data reports to share with the funder, creating data visualizations to translate findings for stakeholders, as well as assisting in the writing and submitting of reports within the time period set by the funding agency.
• 15%: The PCII coordinates logistics for project-related meetings, including scheduling participants, preparing agendas and meeting materials, recording minutes, distributing summaries, tracking action items, and following up to ensure completion of assigned tasks. The incumbent serves as a liaison among investigators, community advisory board members, consultants, and study staff to facilitate communication and maintain project momentum.
• 15%: The PCII will independently coordinate the project training activities, including participant call schedules, maintenance of attendance records, inquiries from training participants, scheduling of make-up sessions, and communication to participants on a routine basis. The incumbent develops and maintains the database used to track completion metrics for all training activities. The PCII identifies participation or scheduling issues, collaborates with the Co-PIs to implement appropriate solutions, and helps ensure all project training activities are completed in accordance with protocols and funding requirements.
• 10%: The PCII assists in the refinement, maintenance, and updating of the project website and asynchronous online learning modules. Responsibilities include coordinating content updates, monitoring user access, troubleshooting basic issues, and ensuring project materials remain current and accessible for participating providers and stakeholders.
• 10%: The PCII independently coordinates the administrative operations necessary to support successful project implementation and ensure compliance with division, institutional, and funding agency requirements. Responsibilities include procuring project-related supplies, coordinating travel and logistics for staff, off-site investigators, consultants, and project meetings, maintaining project documentation, and monitoring project timelines and deliverables. The incumbent identifies potential operational barriers, collaborates with the Co-PIs to implement solutions, and assists in ensuring project activities are completed on schedule and in accordance with established goals and objectives.
• 5%: The PCII assists with monitoring project expenditures, reconciling budget reports, and reviewing expenses for compliance with funding agency and institutional policies. The incumbent provides expenditure summaries to the Co-PIs and alerts project leadership to potential budget concerns.

Preferred Training & Experience

Master’s level degree in program evaluation, statistics, public health, psychology or related field is preferred. Experience in data collection, data entry, data management, data manipulation, data analysis, and report writing. Ability to prepare and present reports communicating the results of data analysis. Proficiency in Word, Excel, and PowerPoint is required. Knowledge and experience in SPSS and CANVA is preferred. Knowledge and experience with Site Executive, RedCap, SurveyMonkey, as well as other survey software is preferred. Experience in developing and maintaining websites is preferred. Personable with good organizational, problem solving and analytical skills. Ability to communicate effectively, both orally and in writing. Ability to provide technical assistance and training to staff and other participating partners. Ability to plan and organize work activities and prioritize task completion according to schedules and goals. Ability to exercise judgment and discretion in interpreting and applying policies and procedures. A strong work ethic. Minimal supervision; must be able to work independently. Occasional evening and weekend hours. Hybrid work schedule (1-2 days remote) is an option.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

Additional Job Description

Minimum Requirements: A bachelor's degree and two years of relevant program experience. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, http://www.uscis.gov/e-verify/employees