UNIV - Grants Administrator II - Department of PHS

Medical University of South Carolina (MUSC); Charleston (SC); On-site; USD 59,000 - 106,000; Full time

Job summary

Medical University of South Carolina (MUSC) is seeking a Grants Administrator II to provide strategic leadership and oversee the department's grants management lifecycle. You will guide faculty, investigators, fellows, and trainees through the full grant lifecycle including pre-award and post-award activities, ensuring compliance and efficient processes.

The role involves directing pre-award activities, supporting post-award administration, and developing programs to improve efficiency,

Qualifications

• Bachelor's degree in business administration, public administration or social sciences.
• Four years of contracts and grant administration experience.
• Strong knowledge of pre-award and post-award processes.
• Ability to interpret sponsor guidelines and regulations.

Responsibilities

• Lead pre-award grants management activities.
• Coordinate submission of grant applications to sponsors.
• Develop complex proposal budgets per sponsor guidelines.
• Ensure compliance with sponsor and institutional requirements.
• Monitor award compliance and support financial reporting.
• Generate metrics and reports for departmental leadership.

Skills

Grant administration

Proposal development

Regulatory compliance

Leadership

Communication

Education

Bachelor's degree in business administration, public administration or social sciences

Job description

Job Description Summary

In conjunction with the Department of Public Health Sciences’ Department Administrator and Vice Chair for Research, the Grants Administrator II provides strategic leadership and operational oversight for the department's research administration and grants management activities. This position operates with a high level of autonomy and serves as a primary expert for sponsored research administration, guiding faculty, investigators, fellows, and trainees through the full grant lifecycle. The GAII directs pre-award activities, supports post-award administration, ensures compliance with sponsor and institutional requirements, manages departmental network fee process, and develops processes that improve efficiency, compliance, and research funding success.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001035 COM PHS Administration CC

Pay Rate Type

Salary

Pay Grade

University-GEN10

Pay Range

58,854.00 - 82,416.00 - 105,978.000

Scheduled Weekly Hours

40

Work Shift

Job Description

In conjunction with the Department of Public Health Sciences’ Department Administrator and Vice Chair for Research, the Grants Administrator II provides strategic leadership and operational oversight for the department's research administration and grants management activities. This position operates with a high level of autonomy and serves as a primary expert for sponsored research administration, guiding faculty, investigators, fellows, and trainees through the full grant lifecycle. The GAII directs pre-award activities, supports post-award administration, ensures compliance with sponsor and institutional requirements, manages departmental network fee process, and develops processes that improve efficiency, compliance, and research funding success.

Job Duties

30% Pre-Award Grants Management

• - Provide comprehensive proposal development support to faculty, investigators, fellows, and trainees.
• - Coordinate the preparation, review, routing, and submission of grant applications to federal, state, foundation, and industry sponsors. Creates and routes application to all departments/personnel for their approval prior to submission.
• - Develop and review complex proposal budgets in accordance with sponsor guidelines and institutional policies.
• - Evaluate financial considerations including cost sharing, Facilities and Administrative (F&A) costs, effort commitments, waiver requests, and other fiscal requirements.
• - Coordinate proposal activities with collaborating institutions, consultants, subrecipients, and internal stakeholders.
• - Review proposals for completeness, compliance, and adherence to sponsor and institutional requirements prior to submission.
• - Maintain departmental systems for tracking pending, submitted, and awarded proposals.

25% Research Administration Leadership

• - Lead and manage departmental research administration operations, including oversight of grant proposal development and submission activities.
• - Manage and monitor proposals, establish priorities, ensure timely and accurate submissions.
• - Serve as a departmental resource for grant administration policies, procedures, and best practices.
• - In conjunction with the departmental research team, develop metrics, reports, and analyses to inform departmental leadership and support strategic decision making.
• - Participate in institutional committees, research administration workgroups, and professional development activities related to sponsored programs administration.

15% Post-Award Administration

• - Prepare and coordinate required sponsor and institutional documentation, including progress reports, RPPRs, carryover requests, extension requests, re-budget requests, closeouts, and financial reporting requirements.
• - Aid in preparation and review of investigator Biosketches, Other Support documents, effort reports, and related sponsor documentation.
• - Support award setup, grant transfers, subcontract administration, and management of multi-year awards.
• - Monitor award requirements and assist investigators in maintaining compliance with sponsor terms and conditions.

10% Compliance and Regulatory Oversight

• - Interpret and apply federal, state, sponsor, and institutional regulations governing sponsored research.
• - Maintain expert knowledge of applicable regulations, policies, and procedures, including ORSP, GCA, IRB, and other research compliance requirements.
• - Ensure compliance with sponsor guidelines, institutional policies, and regulatory requirements throughout the proposal and award lifecycle.
• - Communicate policy updates, procedural changes, and best practices to faculty and staff.
• - Recommend and implement process improvements to enhance operational efficiency and regulatory compliance.

10% Faculty Research Support and Strategic Development

• - Advise faculty and investigators on grant development strategies and sponsor requirements.
• - Identify and disseminate funding opportunities aligned with departmental research priorities.
• - Develop educational materials and tools that support proposal development and research success.
• - Maintain and enhance departmental grant resources, including content and tools available through the department’s website.

5% Financial Management and Grant Accounting Support

• - Monitor grant expenditures and budgets to ensure compliance with sponsor regulations and institutional policies. Identify budget variances and communicate concerns to departmental leadership.
• - Collaborate with departmental finance team to resolve financial discrepancies and support fiscal stewardship of sponsored funds.
• - Manage departmental research efforts. Complete payroll costing allocations (PCA), payroll accounting adjustments (PAA), effort adjustments, and spending transfers as appropriate.
• - Assist with annual budget planning, forecasting, and financial review activities.
• - Manage and monitor network fee processes, invoicing, collections, and award closeout activities. Prepare monthly network fee invoices to ensure all applicable fees are charged.

5% Records Management and Reporting

• - Maintain complete and accurate grant-related records and documentation in accordance with institutional, sponsor, and regulatory requirements.
• - Oversee tracking and management of memorandums of understanding (MOUs), VA Task Orders, subcontract agreements, and other research-related documents.
• - Develop and maintain systems that support effective recordkeeping, reporting, and data analysis.

Additional Job Description

Minimum Requirements: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to bend at the waist. (Frequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift, carry, lower, push or pull objects 15 lbs or more, unassisted. (Frequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Frequent) Good peripheral vision capabilities. (Frequent) Ability to hear and/or understand conversations. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent) Additional New Requirements: Computer literacy.

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

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