UNIV - Administrative Coordinator I - Pediatrics: Hematology Oncology

International Society on Thrombosis and Hemostasis; Charleston (SC); On-site; USD 55,222,000 - 93,864,000; Full time

Job summary

Medical University of South Carolina in Charleston seeks an administrative coordinator to support the Division of Pediatric Hematology Oncology. The role will schedule appointments, manage clinic templates, support onboarding, and arrange travel and procurement of non-clinical supplies.

Minimum requirements include a high school diploma with four years of relevant experience or a bachelor’s degree with two years in business management or administration.

Qualifications

• High school diploma with four years in business management, public administration or administrative services; or bachelor’s degree with two years in similar fields.
• Experience in scheduling, procurement, and records management is preferred.
• Strong organizational and communication skills are required.

Responsibilities

• Schedule appointments and meetings in coordination with clinic staff.
• Prepare documents, reports, and maintain confidential files; manage patient records deliveries.
• Coordinate division purchases from multiple funding sources and handle vendor setup and payments.
• Record minutes and track action items for division meetings/committees.

Skills

Scheduling

Procurement

Minutes recording

Travel arrangements

Education

High school diploma

Bachelor's degree

Job description

Job Description Summary

Provides administrative coordinator support to the Division of Pediatric Hematology Oncology.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC001022 COM PEDS Hematology/Oncology CC

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

40,086.00 - 54,162.00 - 68,136.000

Scheduled Weekly Hours

40

Job Description

Serves as a liaison between the Division, the Pediatric Business Office, and other departments within MUSC. Schedules appointments and meetings in alignment with the clinic schedule, manages clinic templates, supports provider onboarding, submits leave requests, arranges travel and ground transportation for conferences, and procurement of non-clinical supplies.

MUSC Minimum Training and Experience Requirements

A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Job Duties

• 35% - Medical and clinical services preparation: Collaborates closely with the patient access center, acute/ambulatory care teams, and other staff to manage the patient scheduling and appointment process. Assist in scheduling appointments in collaboration with clinical staff.
• 30% - Prepare documents, letters, and reports as requested, and maintain organized files for important and confidential materials. Manage the procurement and distribution of patient medical record information as requested by Division faculty. Continuously optimize administrative processes, utilizing resources effectively to uphold high standards of customer service.
• 20% - Coordinate and prepare Division-related purchases from various funding sources, adhering to the procurement guidelines established by MUSC and MISC Physicians. Facilitate vendor setup and process payments, ensuring compliance with State and USC procurement regulations, policies, and procedures. Responsible for completing expense reports for assigned clinicians.
• 10% - Responsible for recording minutes and tracking action items for Division faculty in appointed meetings/committees.
• 5% - Other duties as assigned

Additional Job Description

Minimum Requirements: A high school diploma and four years relevant experience in business management, public administration or administrative services; or a bachelor's degree and two years experience in business management, public administration or administrative services.

Physical Requirements: (Note: The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Frequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Frequent) Ability to match or discriminate between colors. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to hear and/or understand whispered conversations at a distance of 3 feet. Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Ability to work in dusty areas. (Infrequent)

If you like working with energetic enthusiastic individuals, you will enjoy your career with us!

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees