UNIV - Administrative Coordinator I - Pediatrics: General Pediatrics

Medical University of South Carolina; Charleston (SC); Hybrid; USD 39,300 - 66,800; Full time

Job summary

The Medical University of South Carolina is seeking an Administrative Coordinator for the Department of Pediatrics. This role involves complex administrative duties, including management support and patient document handling. Ideal candidates should have a high school diploma with relevant experience or a bachelor's degree with experience in administration.

Strong communication skills and proficiency in Microsoft Office are essential. This position will support the Division Chief with calendar management, team coordination, and financial reconciliations.

Qualifications

• High school diploma plus four years of experience or a bachelor's degree with two years of experience in administrative services.
• Excellent communication skills and ability to work independently.

Responsibilities

• Perform management support services and coordinate meetings.
• Assist with patient management and scheduling.
• Maintain medical records and correspondence.

Skills

Verbal and written communication

Microsoft Office Suite

Problem-solving abilities

Education

High school diploma

Bachelor's degree

Job description

Job Summary

The Division of General Pediatrics within the Department of Pediatrics is currently recruiting for an Administrative Coordinator who will work independently, performing complex and specialized administrative duties.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Pay Rate Type

Hourly

Pay Grade

University-GEN07

Pay Range

39,300.00 - 53,100.00 - 66,800.00

Scheduled Weekly Hours

40

Duties

• 30% – Performs standard management support services, liaisons with the Pediatric Business office and other Department areas, light personnel and HR duties, procurement support, day‑to‑day office management for the Division Chief, calendar management (Outlook and SimonWeb), coordination of meetings, travel arrangements, and documentation delivery.
• 25% – Medical/clinical services preparation and patient management, assistance with scheduling and conflict resolution, entry or review of patient information in Epic, clinic cancellation and template requests, and scanning of patient documents into Epic.
• 20% – Coordinates and prepares division‑related purchases from multiple funding sources, facilitates vendor setup and payments, reconciles and allocates monthly PCard transactions, and ensures compliance with MUSC procurement regulations.
• 15% – Triages incoming correspondence, oversees maintenance of divisional medical records and documents, ensures access to patient records, obtains medical records when requested, and handles patient calls from various sources, directing clinical inquiries to appropriate providers.
• 5% – Ensures timely processing of faculty leave requests, coordinates special events (including continuing education conferences and departmental projects), and updates faculty curricula vitae in Interfolio or equivalent systems.
• 5% – Performs other duties as assigned and needed.

Minimum Experience and Training Requirements

A high school diploma and four years of relevant experience in business management, public administration or administrative services; or a bachelor’s degree and two years of experience in the same fields.

Additional Skills and Abilities

• Excellent verbal and written communication skills.
• Ability to work independently with little supervision.
• Proactive performance and strong problem‑solving abilities.
• Proficiency with Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).

Physical Requirements

• Continuous – 6‑8 hours per shift in upright position.
• Continuous – 6‑8 hours per shift seated.
• Frequent – 2‑6 hours per shift walking/mobile.
• Continuous – 6‑8 hours per shift indoors.
• Infrequent – 0‑2 hours per shift outdoors in all weather and temperature extremes.
• Infrequent – 0‑2 hours per shift in confined/cramped spaces.
• Infrequent – 0‑2 hours per shift kneeling.
• Frequent – 2‑6 hours per shift bending at the waist.
• Infrequent – 0‑2 hours per shift squatting.
• Infrequent – 0‑2 hours per shift pinching.
• Continuous – 6‑8 hours per shift use both hands/arms.
• Frequent – 2‑6 hours per shift repetitive motions with hands/wrists/elbows and shoulders.
• Frequent – 2‑6 hours per shift reaching in all directions.
• Continuous – 6‑8 hours per shift good finger dexterity.
• Continuous – 6‑8 hours per shift maintain tactile sensory functions.
• Infrequent – 0‑2 hours per shift lift and carry 15 lbs. unassisted.
• Infrequent – 0‑2 hours per shift lift up to 15 lbs. from floor level to 36 inches unassisted.
• Infrequent – 0‑2 hours per shift lower objects up to 15 lbs. from 36 inches to floor level unassisted.
• Infrequent – 0‑2 hours per shift push/pull objects up to 15 lbs. unassisted.
• Continuous – 6‑8 hours per shift maintain 20/40 vision, corrected, in one or both eyes.
• Continuous – 6‑8 hours per shift see and recognize objects close at hand.
• Continuous – 6‑8 hours per shift see and recognize objects at a distance.
• Frequent – 2‑6 hours per shift discriminate between colors.
• Continuous – 6‑8 hours per shift depth perception.
• Continuous – 6‑8 hours per shift good peripheral vision.
• Continuous – 6‑8 hours per shift hearing acuity, with correction.
• Continuous – 6‑8 hours per shift understand whispered conversations at 3 feet.
• Frequent – 2‑6 hours per shift perform fine motor movements.
• Infrequent – 0‑2 hours per shift work in dusty areas.

Equal Opportunity Employer

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

E‑Verify

Medical University of South Carolina participates in the federal E‑Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E‑Verify program, please click here: http://www.uscis.gov/e-verify/employees