Unit Specialist III

University-of-Louisville; Louisville (KY); On-site; USD 52,000 - 70,000; Full time

Job summary

University of Louisville is seeking a Unit Specialist III in the Division of Student Affairs to support wellbeing initiatives campus-wide. The role coordinates communications, meetings, and stakeholder engagement to advance the #BeWellUofL and related programs while providing high-level administrative support to the AVP.

Key duties include developing engagement strategies, maintaining documentation, organizing meetings, and aiding with reports and correspondence.

Qualifications

• Bachelor's degree in a related field; four years of relevant experience or an equivalent combination of education and experience.
• Experience on a college campus preferred and ability to navigate university structures.
• Excellent written and oral communication skills with strong attention to detail.

Responsibilities

• Generates ideas and solutions to facilitate collaboration with the AVP to develop campus-wide student well-being initiatives and goals.
• Coordinates well-being communications and meetings across multiple committees and stakeholders.
• Provides executive administrative support including calendar management, reports, correspondence, and minute-taking.
• Manages travel arrangements for the AVP and supports special projects related to student wellness initiatives.

Education

Bachelor's degree in a related field

Job description

Department:Student WellbeingLocation:Belknap CampusTime Type:Full timeWorker Type:RegularJob Req ID:R109633Minimum Requirements:Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent combination of education and experience. Grade 6 (Salaried)Position Description:The Division of Student Affairs at the University of Louisville is seeking to hire a Unit Specialist III. The Unit Specialist supports the success and achievement of student well-being initiatives within the Division of Student Affairs in three spheres: coordination of student health and wellness communication; convening and facilitating collaborative meetings, relationships, and initiatives; and providing administrative and operational support to the Assistant Vice President. This position develops and implements effective communication and student engagement strategies for health initiatives, campus services, wellness and well-being resources. The Unit Specialist also convenes stakeholder groups and leads collaboration with key stakeholders and organizations to facilitate the implementation, support, and development of strategies for the #BeWellUofL initiative, the JED Campus initiative, the Expressive Activity initiative, the Student Well-being Leadership group, the Well-being Advisory group, and the HSC/Belknap well-being partnership. This position also provides executive administrative and high-level operational support to the Assistant Vice President including creating reports, drafting correspondence, and representing the Assistant Vice President in meetings as necessary.Essential Duties and ResponsibilitiesWell-being AdministrationGenerates ideas and solutions to facilitate collaboration with the AVP to develop campus-wide student well-being initiatives and goals, strategically engaging campus experts and existing wellness programs to facilitate the creation and buy-in of the #BeWellUofL initiativeGenerates ideas and solutions for the collaborative process to develop student engagement strategies for utilization and marketing of student well-being initiatives. With minimal supervision, addresses issues and challenges pertinent to utilization and marketing of student well-being initiativesServes as back-up for Dean of Students front desk operations and to the Campus Recreation and Wellness administrative specialist to monitor the Speech and Distribution of Literature policy requests, updating the request calendar and assisting with request proceduresMaintains current knowledge of existing student wellness programs, initiatives, and activitiesMaintains accurate documentation, e.g., meeting minutes and outreach efforts for student well-being initiativesConvenes a series of recurring meetings and communications for long-standing committees to include JED Campus, the Student Well-being group, and the Expressive Activity GroupFacilitates the set-up of meeting space including technology and AV provisions, drafts and advances agendas, and attends meetings to record minutes as requiredServes on divisional and university committees pertaining to health and wellnessConducts special studies and research to help inform decisions and makes recommendations to move wellness initiatives and programming forwardCommunications CoordinationDevelops and implements communication strategies to promote mental health and wellness campus resources to students, families, faculty, and staffCreates engaging social content and campaigns related to mental health and well-being for various platforms, including newsletters, social media, signage, print materials, etc.Coordinates a wellness calendar in collaboration with the Manager, Marketing and Communications following the flow of the academic calendar and associated stressors, engagement opportunities, and health-specific university requirements (i.e., immunizations, student health insurance, etc.)Serves as web editor, reviewer, and publisher for websites related to health and well-beingManages communication projects relevant to health and well-being and collaborates with Campus Recreation and Wellness, Campus Health Services, and the Counseling Center to ensure consistent and accurate messagingTracks and analyzes communication metrics to assess the effectiveness of strategies and make data-driven improvementsSupports overall communication of Division’s student well-being units, ensuring timely communication and effective coordination of pertinent wellness informationExecutive Administrative and Operational SupportProvides executive administrative and operational high-level support to the AVP, maintaining a significant level of confidentiality and professionalismFacilitates AVP's calendar – manages continuous updates, schedules meetings and reserves space for small group meetings, committees, and stakeholder groupsComposes correspondence and prepares email replies; plans, initiates, and completes various administrative and operational tasksIndependently addresses various requests/issues, prioritizing accordingly and determining appropriate actions to be taken, following through to completionArrange travel for AVPAssists and supports AVP with special projects such as Well-being Group staff retreatComplies information and creates reports for high-level matters and university-wide committees and serves as copy editorParticipates to assist with the execution of Division initiatives such as freshman orientation, Welcome Week, and resident move-in eventsPerforms other duties and completes special projects as assignedPreferred QualificationsMaster’s degree in public health communications, public health, college student personnel, Business, English, or a related field and five (5) years of related experience on a college campusExperience promoting student wellness and well-beingExcellent written and oral communication skillsAbility to effectively prioritize tasks, troubleshoot problems, and meet competing deadlinesHigh attention to detail and strong organizational skillsExcellent time management skillsAbility to successfully navigate an online record-keeping systemProficiency using Microsoft Office (Word, Excel, Outlook, Teams, PowerPoint)Ability to take accurate and thorough notes and meeting minutes and draft reportsExperience working with a diverse student population and demonstrated abilities to work effectively with colleagues on various teamsExperience utilizing collaborative skills to meet goalsExperience convening meetings with stakeholders to facilitate collaborationWork Hours and LocationThis is a full-time, exempt position with a 37.5-hour regular workweek. Additional work hours may be required based on department needs, programming, staffing, and/or scheduling. The primary work location for this position is at the Belknap Campus. Occasional overnight travel (for professional development, conferences, student trips, etc.) may be required.Employee BenefitsThe University of Louisville offers competitive benefits and perks to eligible full-time and part-time employees. Please visit the University of Louisville Total Rewards webpages for details.Student AffairsThe Division of Student Affairs encourages candidates to apply who have demonstrated the capacity to create supportive work environments, collaborate effectively on teams, and serve the students we admit and aim to attract.Please submit a resume, cover letter, and three professional references with your application.Compensation will be commensurate to candidate experience.Equal Employment OpportunityThe University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.Assistance and AccommodationsComputers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.If you require assistance or accommodation with our online application process, please contact us by email at [e-mail] or by phone [phone].