Unit Secretary, Pediatric Emergency, Full Time Night, Voorhees

Virtua Medical Group, PA; Voorhees Township (NJ); On-site; USD 26,000 - 36,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Paid time off

Tuition assistance

401(k)

Employee assistance program

Job summary

Virtua Health in Voorhees, NJ, is seeking a unit secretary/clerical assistant for 12-hour night shifts. The role focuses on maintaining patient records, coordinating flow, and handling communications for the nursing unit.

The position requires basic computer skills, familiarity with medical terminology, and strong interpersonal abilities. Minimum high school diploma and 1–2 years of medical office experience preferred.

Qualifications

• Basic computer skills; familiarity with unit systems is helpful.
• Understanding and ability to learn medical terminology to maintain accurate records.
• Professional demeanor and strong interpersonal skills for customers and staff.
• Ability to multi-task effectively in a fast-paced environment.
• 1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Responsibilities

• Processes and maintains clerical information on unit; responds to messages and refer requests.
• Maintains patient's electronic medical record and communicates with providers.
• Coordinates patient flow and transportation for admissions and discharges.
• Maintains supplies and places orders; coordinates with Environmental Services.

Skills

Basic computer skills

Medical terminology

Interpersonal skills

Multitasking

Administrative experience (medical)

Education

High school diploma

Job description

At Virtua Health, we exist for one reason - to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between - we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations , we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program , telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location

Voorhees - 100 Bowman Drive

Remote Type

On-Site

Employment Type

Employee

Employment Classification

Regular

Time Type

Full time

Work Shift

Night Shift - 12 Hr (United States of America)

Total Weekly Hours

36

Schedule

Three, 12-hour rotating days per week, 7:00pm-7:00am.

Includes every 3rd weekend (Saturday & Sunday) and every other holiday.

Summary

Performs clerical and secretarial duties on the unit.

Prepares, compiles, and maintains patient and operational records in the nursing unit.

Position Responsibilities

• Processes and maintains clerical information on unit. Responds to, screens and refers telephone messages and requests regarding patient information and unit operation to the appropriate personnel. Assists with coordination of patient flow, unit rounding, and visitor security.
• Maintains patient's electronic medical record, ensures completeness and accuracy of patient charts and records, communicates consults by contacting providers, and facilitates admission, discharge, transfer status.
• Assists with coordination of patient flow including coordination of patient transportation to external facilities or discharge to home.
• Maintains supplies, equipment, and places orders for service, coordinating with Environmental Support Services as required.

Position Qualifications Required / Experience Required

• Basic computer skills (word processing, data entry), with ability to quickly learn and become proficient using Unit computer systems.
• Understanding / familiarity of medical terminology or ability to quickly learn in order to process and maintain accurate medical records.
• Professional demeanor and strong interpersonal skills demonstrating the ability to communicate clearly, effectively, tactfully, and courteously with customers and staff on all levels.
• Ability to multi-task effectively.
• 1-2 years secretarial or administrative assistant experience in a medical setting is preferred.

Required Education

• High school graduate or equivalent.
• Additional coursework in the medical support field is preferred.

Hourly Rate

Hourly Rate: $18.69 - $26.01

The actual salary/rate will vary based on applicant's experience as well as internal equity and alignment with market data.

Benefits

Virtua offers a comprehensive package of benefits for full-time and part-time colleagues, including, but not limited to: medical/prescription, dental and vision insurance; health and dependent care flexible spending accounts; 403(b) (401(k) subject to collective bargaining agreement); paid time off, paid sick leave as provided under state and local paid sick leave laws, short-term disability and optional long-term disability, colleague and dependent life insurance and supplemental life and AD&D insurance; tuition assistance, and an employee assistance program that includes free counseling sessions. Eligibility for benefits is governed by the applicable plan documents and policies.