Unit Secretary - Nights

Inova; Falls Church (VA); On-site; USD 22,000 - 30,000; Part time

Benefits offered by this job

Health coverage

Retirement match

Tuition assistance

Mental health support

Flexible schedules

Job summary

Inova Fairfax Hospital is seeking a dedicated Unit Secretary for the Pediatrics ED team. This part-time rotating role covers weekdays, weekends and holidays, totaling 24 hours per week and providing essential clerical support to ensure efficient patient care.

The role involves updating patient charts, coordinating with nursing and staff, and maintaining confidentiality while ensuring the ED runs smoothly in a fast-paced environment.

Qualifications

• High School diploma or GED.
• BLS certification if also works as a Clinical Technician.
• Healthcare experience and EPIC knowledge preferred.

Responsibilities

• Perform clerical activities and unit-specific work to support efficient department operations; copy and fax records as needed.
• Maintain and update physician and lab databases; manage forms and clerical supplies; ensure medical supplies are stocked.
• Attend staff and committee meetings and record minutes as requested; prepare unit charges as appropriate for unit needs.
• Maintain confidentiality of patient information; create, maintain, and terminate patient charts per Medical Records guidelines; ensure chart accuracy.
• Obtain and file test results and lab reports; update charts in GECE/IDX and move records to EDDIS; run and distribute EPIC reports as requested by leadership.
• Assist in answering call bells and communicate patient needs to staff; triage and escalate issues as needed.
• Facilitate patient movement and coordinate admissions/transfers with nurses and transport; schedule diagnostic tests and labs as prescribed.
• Greet patients and visitors; provide non-clinical information; monitor movement at the nursing station and ensure desk coverage.

Education

High School or GED

Tools

EPIC

GECE/IDX

EDDIS

Job description

Inova Fairfax Hospital is seeking a dedicated Unit Secretary to join the Pediatrics ED team. This role will be part-time rotating weekdays, weekends and holidays; 24-hours per week .

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement : Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Unit Secretary Responsibilities:

• Performs a variety of clerical activities and unit specific work to support efficient department operations; Copies and faxes records and other information as needed.
• Maintains and updates physician and lab databases; Maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels.
• Attend staff and committee meetings and records minutes as requested; Prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information; Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; Ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports and treatment in charts; Update patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; Runs and distributes EPIC reports as requested by leader.
• Assists in answering call bells and communicating specific patient needs to staff; Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred; Coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Greets patients, families and visitors as they enter the unit. Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians; Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care; Ensures that the desk always remains covered.

Minimum Qualifications:

• Education: High School or GED.
• Certification: Basic Life Support (BLS) if also works as a Clinical Technician.

Preferred Qualifications:

• Experience: Healthcare and previous EPIC experience.