Unit Secretary - Days

Inova Health; Falls Church (VA); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

Retirement match (5%)

Education assistance & student loan up

Mental health support

Work-life balance with PTO & flexibleS

Job summary

Inova Fairfax Hospital in Falls Church, VA is seeking a dedicated Unit Secretary to join the Psychiatry Observation team. This full-time role supports department operations, maintains charts, and communicates with staff, patients and families in a fast-paced behavioral health unit.

The ideal candidate will have a High School diploma or GED, BLS certification, and experience with EPIC or similar electronic medical records systems. Administrative experience in healthcare is a plus.

Qualifications

• Education: High School or GED.
• Certification: BLS if also works as a Clinical Technician.

Responsibilities

• Performs a variety of clerical activities and unit specific work to support efficient department operations.
• Maintains and updates physician and lab databases; maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels.
• Attends staff and committee meetings and records minutes as requested; prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information; creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports and treatments in charts; updates patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; runs and distributes EPIC reports as requested by leader.
• Assists in answering call bells and communicating specific patient needs to staff; triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred; coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Greets patients, families and visitors as they enter the unit. Provides non-clinical information to patients, family members, visitors, staff, and physicians; monitors patient and visitor movements at the nursing station and provides information to facilitate prompt patient care; ensures that the desk always remains covered.

Skills

Administrative experience

Psychiatric patient care

Communication skills

Education

High School diploma or GED

Tools

EPIC system

Job description

Inova Fairfax Hospital is seeking a dedicated Unit Secretary to join the Psychiatry Observation team. This role will be full-time Monday - Friday, Day shifts 8:00am - 4:30pm.

Inova is consistently ranked as a national healthcare leader in safety, quality and patient experience. We are also proud to be consistently recognized as a top employer in both the D.C. metro area and the nation.

Featured Benefits:

• Committed to Team Member Health: offering medical, dental and vision coverage, and a robust team member wellness program.
• Retirement : Inova matches the first 5% of eligible contributions - starting on your first day.
• Tuition and Student Loan Assistance: offering up to $5,250 per year in education assistance and up to $10,000 for student loans.
• Mental Health Support: offering all Inova team members, their spouses/partners, and their children 25 mental health coaching or therapy sessions, per person, per year, at no cost.
• Work/Life Balance: offering paid time off, paid parental leave, flexible work schedules, and remote and hybrid career opportunities.

Unit Secretary Responsibilities:

• Performs a variety of clerical activities and unit specific work to support efficient department operations; Copies and faxes records and other information as needed.
• Maintains and updates physician and lab databases; Maintains forms and clerical supplies and ensures maintenance of medical supplies based on par levels.
• Attend staff and committee meetings and records minutes as requested; Prepares unit charges as appropriate for specific unit needs.
• Provides support to ensure effective maintenance of confidential patient information; Creates, maintains, and terminates patient charts in compliance with Medical Records guidelines; Ensures the integrity of the medical record, including patient identification on all chart forms.
• Obtains and files test results, lab reports and treatment in charts; Update patient charts in GECE/IDX with the time of discharge and moves them to EDDIS in a timely manner; Runs and distributes EPIC reports as requested by leader.
• Assists in answering call bells and communicating specific patient needs to staff; Triages and escalates patient issues to next care provider if time exceeds 5 minutes or sooner as appropriate.
• Facilitates the movement of patients into and out of unit and keeps the Charge nurse informed of patients to be admitted or transferred; Coordinates with nurses, patient transport and admission personnel regarding admissions and transfers; Schedules diagnostic tests and lab work as prescribed by nursing and medical staff.
• Greets patients, families and visitors as they enter the unit. Provides non-clinical information (e.g. directions to a department, location of a patient's room, identification of assigned nurse) to patients, family members, visitors, staff, and physicians; Monitors patient and visitor movements at the nursing station and provide information to facilitate prompt patient care; Ensures that the desk always remains covered.

Minimum Qualifications:

• Education: High School or GED.
• Certification: Basic Life Support (BLS) if also works as a Clinical Technician.

Preferred Qualifications:

• Experience: Healthcare and previous EPIC experience.
• Administrative experience.
• Experience interacting with psych patients.