Unit Secretary Cardiac Stepdown

Community Health Systems, Inc.; Birmingham (AL); On-site; USD 31,000 - 42,000; Full time

Job summary

Community Health Systems, Inc. in Birmingham, AL seeks a Unit Secretary to support patient care teams and serve as unit receptionist. You will maintain a clean, organized environment, enter orders, manage records, and assist with admissions, discharges, and transfers.

The role requires basic medical terminology knowledge, attention to detail, and strong communication. 0–2 years of receptionist/secretarial experience is preferred. BCLS certification may be required within 30 days of hire.

Qualifications

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency with Microsoft Office Suite and other office software.
• Ability to maintain confidentiality and handle sensitive patient information per HIPAA guidelines.
• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.

Responsibilities

• Enter orders into the computer system accurately with minimal shortages.
• Answer phones, manage patient records, schedule appointments, and document in EMR.
• Maintain patient charts and ensure labs, consults, and reports are retrieved promptly.
• Follow procedures, notify physicians, and assist with labs and patient lists.
• Prioritize tasks and handle STAT orders and urgent needs immediately.

Skills

Data entry

Communication skills

Confidentiality

HIPAA knowledge

Education

Unit Secretary course or Medical Terminology course preferred

Tools

Microsoft Office Suite

Job description

Job Summary

The Unit Secretary contributes to high quality, patient-centered care by performing a variety of clerical tasks. The Unit Secretary functions as receptionist for the unit and assists the patient care team while maintaining a clean, organized, and safe environment.

Essential Functions

• Accurately enters orders into the computer system, ensuring minimal shortages.
• Answers phones, manages patient records, schedules appointments, and ensures accurate documentation in the electronic medical records (EMR) system.
• Maintains patient charts and ensure labs, consults, and reports are retrieved and distributed promptly.
• Follows consult procedures accurately, ensuring physicians are notified and patient names are listed correctly. Assists physicians with labs and patient lists.
• Prioritizes tasks effectively, handling STAT orders and urgent needs immediately (e.g., STAT x-rays, repairs).
• Greets and assists patients, coordinates admissions, discharges, and transfers, and facilitates patient requests.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Completion of a Unit Secretary course or Medical Terminology course preferred
• 0-2 years of receptionist or secretarial training required

Knowledge, Skills and Abilities

• Basic knowledge of medical terminology.
• Adept at learning new technologies to perform data entry, manage calendars, and create reports.
• Proficiency in Microsoft Office Suite and other office-related software.
• Ability to maintain confidentiality and handle sensitive patient information in accordance with HIPAA regulations.
• Strong attention to detail and accuracy.
• Excellent communication skills both written and verbal
• Builds strong relationships at the facility with core customer base (nurses, physicians, core team members, etc.) and facility leadership

Licenses and Certifications

• BCLS - Basic Life Support obtained within 30 days of hire required

Job Info

• Job Identification 170179
• Job Category Administrative Support
• Posting Date 11/09/2026, 06:00 AM
• Degree Level No Formal Education
• Job Schedule Full time
• Job Shift Day
• Locations 3690 Grandview Pkwy, Birmingham, AL, 35243, US