Unit Secretary

Brown Medicine; Newport (RI); On-site; USD 25,000 - 39,000; Full time

Job summary

Brown University Health is seeking a clerical/administrative associate to support a nursing unit. Responsibilities include maintaining patient records, posting diet and NPO restrictions, and ensuring timely delivery of specimens.

The role emphasizes accuracy in documentation and proficiency with hospital computer systems. The position requires a high school diploma or equivalent with data entry skills; healthcare clerical experience is preferred.

Qualifications

• High School diploma (or equivalent) with basic data entry skills.
• Clerical experience in a healthcare setting preferred.

Responsibilities

• Records and types unit council minutes.
• Safety checks as designated by department director.
• Initiates and maintains patient records according to policy.
• Demonstrates competence in use of current computer systems.
• Posts diet restrictions and NPO restrictions on Lab work, etc.
• Greets all patients and visitors to the unit and directs to destination.
• Documents in a legible and concise manner. Spells all words, terms correctly.
• Notifies appropriate personnel and departments of patients transferred to a different room or received from another unit.

Skills

Data entry

Clerical experience

Education

High School diploma or equivalent

Job description

SUMMARY:

Under the direction of the Nursing Director, or his/her designee, performs a variety of clerical and administrative duties and services on nursing unit. Provides assistance for nursing personnel and medical staff to enhance the overall environment of the nursing unit. Performs other duties as assigned. Demonstrates working knowledge of all appropriate computer systems.

Brown University Health employees are expected to successfully role model the organization’s values of Compassion, Accountability, Respect, and Excellence as these values guide our everyday actions with patients, customers and one another.

RESPONSIBILITIES:

Clerical & Administrative:

Performs a variety of clerical & administrative duties.

• Records and types unit council minutes
• Safety checks as designated by department director.
• Initiates and maintains patient records according to policy.
• Demonstrates competence in use of current computer systems.
• Posts diet restrictions and NPO restrictions on Lab work, etc.

Completes the following skills according to policy and procedures:

• Keeps census up-to-date.
• Identifies patient per hospital policy.
• Ensures that patient’s medical record accompanies patient to ancillary departments.
• Oversees prompt delivery of specimens to appropriate department.
• Performs safety rounds at frequency determined by Nursing Director.
• Ensures medical records & x-rays are copied for transfer to other facilities.

Communication:

• Greets all patients and visitors to the unit in a positive manner and directs to appropriate destination.
• Demonstrates appropriate telephone etiquette.
• Documents in a legible and concise manner.Spells all words, terms correctly.
• Documents allergies in accordance with policy.
• Demonstrates competency with unit-specific equipment.
• Notifies appropriate personnel and departments of patients transferred to a different room or received from another unit.
• Assists others in orientation to clerical duties.
• Communicates appropriate referral of issues or concerns to manager, director or designee in a timely manner.
• Completes unit specific competencies.

MINIMUM QUALIFICATIONS:

Qualifications:

• High School diploma (or equivalent) and computer data entry skills.
• Clerical experience in a healthcare setting preferred.

Physical Requirements:

• Must be able to sit for 3-7 hours, twist and bend frequently, standing, walking, squatting, kneeling are not essential functions.
• Must be able to lift 10-35 lbs with good body mechanics.
• May be left or right handed but able to pinch, deviate wrist frequently, and have fine motor skills.
• Near vision must be accurate at 20/20 and far vision accurate at 20/40, must be able to discriminate among red, green and white and have moderate depth perception.
• Must be able to hear whisper at 20 feet.

Pay Range:

$18.04-$28.46

EEO Statement:

Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment.

Location:

Newport Hospital - 11 Friendship Street Newport, Rhode Island 02840

Work Type:

Four 8 hr shifts 3-1130pm, every other weekend/holiday

Work Shift:

Evening

Daily Hours:

8 hours

Driving Required:

No