Unit Secretary

AdventHealth; Littleton (CO); On-site; USD 41,000 - 66,000; Full time

Benefits offered by this job

Benefits from Day One: Medical, Dental

Paid Time Off from Day One

403-B Retirement Plan

4 Weeks 100% Paid Parental Leave

Career Development

Whole Person Well-being Resources

Mental Health Resources and Support

Pet Benefits

Job summary

AdventHealth in Littleton, CO is seeking an administrative assistant to support hospital operations on the Day shift. This role handles phones, billing, records, and interdepartmental coordination in a fast-paced clinical setting.

The ideal candidate has a High School diploma, basic computer skills, and experience with EMR systems. Strong communication, discretion, and multitasking abilities are essential for excellent patient service and confidentiality.

Qualifications

• High school diploma or equivalent required.
• Technical or vocational training preferred.
• Computer proficiency in Microsoft Office and EMR systems.
• Medical terminology knowledge required.
• Excellent written and spoken English communications.
• Ability to multitask in a fast-paced hospital setting.
• Maintain confidentiality per policies.

Responsibilities

• Answers telephones and intercom professionally and relays messages promptly.
• Assembles complete medical records for each patient.
• Provides printed verification of physician consults with date/time.
• Acts as a communication liaison for patients, families and care team.
• Greets visitors and answers phones with a positive, confidential approach.
• Clarifies unclear orders with RN/LPN.
• Ensures accurate patient location in the system and discharge updates.
• Monitors PALS list and notifies nurse of orders and results every 30 minutes.
• Supports order entry processes and Quality Measure Consoles as needed.
• Keeps work area neat and organized.
• Performs patient service rounds and addresses requests per scope.
• Initiates work orders and manages unit equipment allocation.
• Assists with new patient room setup and orientation.
• Supports licensed staff with minor transport as needed.
• Performs other duties as assigned.

Skills

MS Office proficiency

Medical terminology

Interpersonal communication

Organizational skills

Confidentiality

Multitasking

Communication devices

Education

High School Diploma or Equivalent

Technical/Vocational Training

Tools

Electronic Medical Records (EMR)

Office equipment (phones, fax, copier)

Job description

Our promise to you

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family

• Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance

• Paid Time Off from Day One

• 403-B Retirement Plan

• 4 Weeks 100% Paid Parental Leave

• Career Development

• Whole Person Well-being Resources

• Mental Health Resources and Support

• Pet Benefits

Schedule

Full time

Shift

Day (United States of America)

Address

7700 S BROADWAY

City

LITTLETON

State

Colorado

Postal Code

80122

Job Description

• Answers telephones and intercom professionally, taking and relaying messages accurately and promptly.

• Assembles complete medical records for each patient.

• Provides printed verification of physician consults, including time, date, and personal information.

• Acts as a communication liaison for patients, families, and the interdisciplinary healthcare team.

• Greets visitors and answers telephones with a positive attitude while maintaining security and confidentiality for patients.

• Clarifies unclear orders with the RN/LPN.

• Ensures accurate patient location within the computer and promptly removes patients upon discharge.

• Monitors PALS list and notifies the primary nurse of new orders and pending results every 30 minutes.

• Serves as a resource for medical and nursing staff regarding the order entry process and may initiate Quality Measure Consoles as needed.

• Maintains a neat and tidy work area.

• Conducts customer service rounds, responding to patient requests within the scope of practice, such as providing ice, blankets, pillows, and adjusting room temperature.

• Initiates work orders and manages unit equipment, including allocation, distribution, and reconciliation.

• Assists with new patient room setup and orientation, and helps licensed staff with minor transport needs.

• Performs other duties as assigned.

Knowledge, Skills, and Abilities

• Computer proficiency required, with strong proficiency in Microsoft Office software (Outlook, Word, Excel) and basic computer knowledge [Required]

• Medical terminology knowledge preferred, familiarity with medical terminology and computerized order entry [Required]

• Excellent interpersonal, communication (both verbal and written in English), and customer service skills [Required]

• Effective organizational, problem-solving skills, and the ability to follow directions and take instruction [Required]

• Ability to communicate effectively to all served, including face-to-face and through various communication devices [Required]

• Demonstrates accurate typing skills and the ability to multitask, meet deadlines, and work well in high volume/stressful environments [Required]

• Proficient knowledge of general office and communication equipment, including safe and efficient use of telephones, copier/fax machines, and computers [Required]

• Discretion and the ability to maintain confidentiality [Required]

• Flexibility and the ability to prioritize tasks effectively [Required]

• Demonstrates recognition of emergency codes, infection control, life safety, fire plan, age-specific considerations, and implements measures to meet these needs [Required]

• Understands the electronic medical record and proficiently uses it for retrieval of patient information under confidentiality guidelines [Required]

• Experience working in a hospital or medical center setting [Preferred]

• Additional languages [Preferred]

Education

• High School Grad or Equiv [Required]

• Technical/Vocational School [Preferred]

Field of Study

• N/A

Work Experience

• 1+ year clerical or hospital experience preferably in a clinic or hospital setting [Preferred]

Additional Information

• N/A

Licenses and Certifications

• Basic Life Support - CPR Cert (BLS) [Preferred]

Physical Requirements

Physical Requirements - https://tinyurl.com/23km2677

Pay Range

$19.77 - $31.63

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.