Unit Secretary

United Surgical Partners International (USPI); Dakota Dunes (SD); On-site; USD 21,000 - 30,000; Full time

Job summary

Dunes Surgical Hospital is seeking a Unit Secretary to support the nursing station. The role involves processing admissions, handling phone calls, transcribing orders, and ensuring follow-up on tasks.

The incumbent will file chart paperwork, transmit orders to pharmacy, maintain supply inventories, and assist with documentation and scheduling. Must have HS diploma and BLS certification; CNA experience preferred.

Qualifications

• High School diploma or equivalent education required.
• Previous Patient Care Tech or CNA experience is strongly desired.
• Strong interpersonal skills necessary.
• Typing skills required.
• Ability to get along well with other people/coworkers/patients.
• BLS certification

Responsibilities

• Processes admissions and all pertinent paperwork.
• Answers the unit's telephone promptly and professionally.
• Transcribes orders to medication administration records and treatment records.
• Transmits doctor's orders to pharmacy.
• Maintains nursing forms inventory.
• Responsible for overall cleanliness and orderliness of nursing station.
• Attends and participates in in-service training, committees and other meetings as scheduled and directed.

Skills

Typing skills

Interpersonal skills

BLS certification

PCT/CNA experience

Education

High School diploma or equivalent

Job description

The Unit Secretary is responsible for accurately processing admissions, answering telephones, providing assistance to all individuals approaching nursing station, transcribing orders and assuring follow up completed on all orders.

Essential Job Duties and Responsibilities:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Processes admissions and all pertinent paperwork. Compiles admission packets
2. Answers the unit's telephone promptly and professionally.
3. Files all medical record paperwork in chart as directed
4. Transcribes orders to medication administration records and treatment records
5. Transmits doctor's orders to pharmacy.
6. Maintains nursing forms inventory.
7. Responsible for overall cleanliness and orderliness of nursing station.
8. Prepares necessary paperwork for Emergency transfers.
9. Makes copies necessary for dismissals.
10. Orders supplies, equipment, and equipment repairs, as requested
11. Follows work assignments and schedules.
12. Treats all patients, visitors, and staff with courtesy.
13. Attends and participates in in-service training, committees and other meetings as scheduled and directed.

SUPERVISORY RESPONSIBILITIES:

N/A

OTHER DUTIES AND RESPONSIBILITIES:

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for their job. Duties, responsibilities, and activities may change at any time with or without notice.

KNOWLEDGE, SKILLS, COMPETENCIES, QUALIFICATIONS and EDUCATION AND/OR EXPERIENCE REQUIREMENTS:

1. High School diploma or equivalent education required.
2. Previous Patient Care Tech or CNA experience is strongly desired.
3. Strong interpersonal skills necessary.
4. Writing skills as well as good grammar, punctuation and composition skills beneficial.
5. Typing skills required.
6. Ability to get along well with other people/coworkers/patients.
7. Ability to project a positive team attitude. Steady attendance. Flexibility in schedule.
8. BLS certification

PHYSICAL DEMANDS

1. Will be required to lift charts frequently requiring the ability to lift 10 pounds.
2. Must be able to exert at least 25 pounds of force to assist with patient moving.
3. Frequent standing, bending, walking and stooping involved.
4. Must possess and demonstrate critical thinking skills.
5. Dexterity: Frequent repetitive motion of hands/wrist involved.
6. Will be working in a clean, well-lighted area
7. May be required to deal with unpleasant environmental situations resulting from patient care or patient activity.
8. Hazards and Risks: Direct patient contact with possible exposure to communicable diseases, exposure to radiation, anesthetic scavenger gases and CRT.

USPI'S EDGE (Every Day Giving Excellence)

USPI'S EDGE is the key to the differentiation of USPI as a customer-focused company. The process of completing EDGE requirements establishes processes and measurements that are collected, assimilated, and shared throughout USPI. All employees are involved with EDGE. The involvement can range from doing their jobs to taking on the role of gathering and/or entering data into the computer. All employees shall at some time during their employment be required to participate in the EDGE program.

HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996

Responsible for knowing the processes involved assuring the standards established by HIPAA, and ensuring they are followed including the practices and records relating to the use and disclosure of Protected Health Information.

WORK AUTHORIZATION/SECURITY CLEARANCE

Must be authorized to work in the United States.

AAP/EEO STATEMENT

Dunes Surgical Hospital is an Equal Opportunity Employer