Unit Human Resources Coordinator

MSU - Michigan State University; East Lansing (MI); Hybrid; USD 48,000 - 62,000; Full time

Job summary

Michigan State University seeks a Unit Human Resources Coordinator in the College of Engineering's Department of Civil and Environmental Engineering in East Lansing. You will coordinate hiring, onboarding, and HR processes across faculty, staff, graduate assistants, and students, providing guidance on policies and practices.

You will work closely with faculty, supervisors, and university partners to deliver responsive, high-quality service in a hybrid work environment, balancing complex

Qualifications

• Four-year college degree or equivalent experience in HR, business administration, or related field.
• Six months to one year of HR experience in higher education or related setting.
• Ability to build collaborative relationships with faculty, staff, students, and administrators.
• Strong organizational, communication, and customer service skills.
• Ability to manage multiple priorities with sound judgment and discretion.
• Experience applying employment policies and supporting hiring, onboarding, payroll, or personnel processes.
• Familiarity with MSU systems, policies, and procedures.
• Proficiency with Microsoft Office 365 and Teams.

Responsibilities

• Provides coordination and administrative support for faculty and academic staff hiring activities.
• Assists with visa-related processing and employment documentation for international faculty and scholars.
• Coordinates onboarding and offboarding activities, including orientation support and required training coordination.
• Assists with payroll-related transactions, employment updates, and personnel processing activities.
• Maintains confidential personnel records and HR-related documentation in accordance with university requirements.
• Compiles and organizes HR-related information and reports to support departmental operations and decision-making.
• Provides administrative support for student and temporary employment processes.
• Contributes to a collaborative and customer-service-focused office environment.

Skills

Collaborative relationships

Organizational skills

Communication skills

Customer service skills

HR policy experience

Higher education familiarity

MS Office 365 proficiency

MSU systems knowledge

Education

Four-year college degree or equivalent in HR/related field

Tools

Microsoft Office 365

Teams

Job description

Position Summary

The Department of Civil and Environmental Engineering in the College of Engineering is seeking a motivated Unit Human Resources Coordinator to join its team. This position is an excellent opportunity for an HR professional who thrives in a fast-paced, collaborative academic environment and is committed to providing responsive, high-quality service.

The Unit Human Resources Coordinator plays an essential role in supporting departmental operations by coordinating hiring and onboarding, administering personnel processes, and providing guidance on human resources policies, procedures, and practices. The position supports employment activities for faculty, academic staff, support staff, graduate assistants, temporary employees, and student employees.

Working closely with faculty, staff, students, supervisors, and college partners, the successful candidate will help foster a collaborative and service-oriented environment that supports employee success and operational effectiveness. This role requires strong organizational and communication skills, careful attention to detail, sound judgment, discretion, and the ability to interpret policies and manage multiple priorities effectively.

Community of Respect and Innovation

At Michigan State University’s College of Engineering, we believe that education and innovation are strongest when built on mutual respect. Guided by MSU’s land-grant mission, we are dedicated to advancing knowledge, expanding access to education, and creating solutions that serve the common good. We are committed to a community where each person is respected, supported, and empowered to thrive—engineering with respect, innovating with purpose, building with trust, and growing through resilience. Learn more about our Community of Respect and Innovation.

Key Responsibilities

Faculty and Academic Hiring Coordination

Provides coordination and administrative support for faculty and academic staff hiring activities.

• Coordinates faculty and academic staff hiring processes, including position postings, candidate communications, interview scheduling, and onboarding activities
• Assists with candidate visit logistics and interview itinerary coordination
• Supports departmental search committees throughout recruitment and selection processes
• Assists with visa-related processing and employment documentation for international faculty and scholars
• Supports equitable and inclusive hiring practices by assisting with search process coordination and related documentation
• Maintains hiring-related records and documentation in accordance with university procedures and retention requirements

Human Resources Operations and Employee Support

Provides support for departmental human resources operations and personnel-related processes.

• Coordinates and administers personnel-related processes for faculty, support staff, temporary employees, graduate assistants, and student employees
• Serves as a departmental resource for HR-related questions, policies, procedures, and operational processes
• Interprets and applies university policies, procedures, and collective bargaining agreements in routine situations
• Coordinates onboarding and offboarding activities, including orientation support, required training coordination, and employment documentation
• Assists with payroll-related transactions, employment updates, and personnel processing activities
• Maintains confidential personnel records and HR-related documentation in accordance with university requirements
• Compiles and organizes HR-related information and reports to support departmental operations and decision-making

Student and Temporary Employment Administration

Provides administrative support for student and temporary employment processes.

• Coordinates hiring and employment transactions for graduate assistants, student employees, temporary employees, and on-call staff
• Processes hiring paperwork, payroll approvals, and related employment actions
• Assists supervisors and employees with employment procedures and timelines
• Maintains employment-related records and documentation

Administrative Operations and Project Support

Provides operational and administrative support for departmental HR-related activities and communications.

• Assists with departmental HR initiatives and projects
• Supports operational activities and performs related administrative duties as assigned
• Assists with maintaining departmental records, documentation, and reporting materials
• Performs routine calculations, payroll cost projections, and reporting as needed to support departmental operations and projects
• Contributes to a collaborative and customer-service-focused office environment

Other Duties as Assigned

Performs additional duties that align with the role and classification.

Hybrid Work Arrangement

This position may offer the potential for a hybrid work arrangement that combines in-office and remote work. The specific arrangement will be determined by the supervisor based on departmental priorities and operational needs.

About the Department of Civil and Environmental Engineering

The Department of Civil and Environmental Engineering at Michigan State University advances education, research, and innovation focused on creating resilient infrastructure and protecting human and environmental health. The department offers undergraduate and graduate programs that combine theory with hands-on, design-based learning. Its faculty, staff, and students work collaboratively across areas such as environmental engineering, transportation, structures, geotechnical and pavement engineering, sustainability, and water resources. Support staff are essential to the department’s success, helping foster an inclusive, service-oriented environment that supports teaching, research, and student achievement.

About the College of Engineering

For more than 130 years, the MSU College of Engineering has advanced, shared, and applied engineering knowledge to address society’s most pressing challenges. Our mission is to prepare exceptional engineering graduates, conduct cutting-edge research, and drive innovation that benefits communities locally and globally.

The college pursues this mission through educational and research programs across eight departments, with interdisciplinary strengths in computational sciences, energy, health, manufacturing, materials, mobility, security, and sustainability. By fostering collaboration and discovery, the MSU College of Engineering equips students and faculty to shape the technologies and solutions of the future.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired by completing a four-year college degree program in human resources, business administration, organizational leadership, public administration, or a related social science field; six months to one year of related and progressively more responsible or expansive work experience in a human resources function; or an equivalent combination of education and experience.

Desired Qualifications

• Ability to build collaborative relationships with faculty, staff, students, and administrators
• Strong organizational, commun ication, and customer service skills
• Ability to manage multiple priorities, exercise sound judgment, and maintain confidentiality
• Experience applying employment policies and supporting hiring, onboarding, payroll, or personnel processes
• Familiarity with higher education HR practices and university operations
• Proficiency with Microsoft Office 365 and Teams
• Familiarity with MSU systems, policies, and procedures
• Commitment to teamwork and con tinuous improvement

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Required Application Materials

Application materials must include:

• Cover letter describing your interest in the position and relevant experience
• Current resume
• Names and contact information for three professional references

Work Hours

STANDARD 8-5

Website

https://engineering.msu.edu/departments/

Remote Work Statement

MSU strives to provide a flexible work environment and this position has been designated as remote-friendly. Remote-friendly means some or all of the duties can be performed remotely as mutually agreed upon.

Bidding Eligibility ends September 29, 2026 at 11:55 PM