Unit Coordinator - Pre-op/PACU

Phoenix Children's; Phoenix (AZ); On-site; USD 25,000 - 41,000; Part time

Job summary

Phoenix Children's is seeking a Part-Time Unit Coordinator for the Pre-op/PACU department in Phoenix. The role supports patient care and smooth operations by coordinating charts, physician signatures, scheduling PAT, and coordinating bed assignments with staff and physicians.

The position emphasizes professional communication, turnaround times, and collaboration with Admitting, EVS, and the OR team to ensure accurate patient scheduling and chart preparation.

Qualifications

• Duties are focused on Pre-op and PACU coordination and patient flow.

Responsibilities

• Coordinate communications for Pre-op or PACU.
• Answer incoming calls courteously and triage.
• Update the unit tracking board with patient information and nursing assignments.
• Coordinate patient placement with bed management.
• Obtain physician orders and review scheduling dashboards.
• Collaborate with Admitting for day-before and day-of procedures.
• Coordinate scheduling of same-day add-on procedures.
• Schedule PAT patients and obtain orders from offices.
• Call admitting with OR add-on procedures to start patient visit accounts.
• Notify OR HUC if surgery time can be moved up.
• Maintain compliance with HIPAA and complete required documents.

Job description

Unit Coordinator - Pre-op/PACU

Department: PCH-MAIN | Pre and Post-Op
Location: Phoenix
Shift: Mon-Fri, Days, 5am-2:30pm
Category: Patient Care Svcs(Tech & Asst)
Posting #: 1059359
Employee Type: Part-Time

Position Summary

The Pre-op/PACU Unit Coordinator is responsible for preparing the department for both the current and subsequent day to support patient care and smooth operations. This includes putting charts together, flagging charts for Physician signatures, scheduling PAT, ordering equipment and supplies needed for the patient care, and working with charge nurse to assign patients to appropriate rooms and staff.

Position Duties

• Coordinates communications for Pre-op or PACU
• Answers all incoming calls in courteous and professional manner and triages appropriately
• Communicates professionally and remains calm and professional during stressful situations
• Updates the unit tracking board with patient information and nursing assignments
• Coordinates patient placement with bed placement
• Communicates professionally and remains calm and professional during stressful situations
• Obtains physician orders from SCM
• Review AMPFM dashboard routinely and works collaboratively with Admitting the day before

and the day of to confirm the patient’s correct name and the correct account for the visit.

• Collaborates with EVS to have isolation rooms/locations cleaned in a timely manner.

PRE-OP

• Flags documents in patient chart for physician signature
• Looks in AMPFM for patient arrival and coordinates timely arrival to the unit to avoid delays

in procedure

• Faxes scheduling orders from Healthpoint to Admitting to assure authorization number for procedure is obtained pre-procedure

PACU

• Updates the bed hold log
• Works collaboratively with Interventional Radiology to receive schedule changes

• Coordinates and or schedules same day add on procedures
• Monitors the fax and printer frequently for orders and patients to be scheduled

PRE-OP

• Schedules PAT patients and obtains orders from offices
• Calls admitting with OR add on procedures so the patient visit account is started
• Calls families at home to obtain NPO status, move surgery time up if appropriate, and

notifies OR HUC if family is able to move surgery time up

PACU

• Works with bed placement to assign beds or change bed assignments from unit to PICU
• Works collaboratively with OR coordinator for in-patient, add-on procedures
• Obtains Valley Anesthesia assignments from fax and provides to Anesthesia group, Pre-op,

and PACU supervisor

nurse

• Follows compliance rules/HIPPA laws
• Places requests for SCD devices or epidural pumps and other equipment, as needed, and

receives to unit prior to patient arrival

PRE-OP

• Works with admitting to ensure consents from CMS are obtained pre-procedure
• Enter orders for pre-op lab for Cath Lab patients

• Accomplishes necessary tasks in organized, systematic manner
• Orders all necessary updated and current documents and office supplies for peri-op visit and files in an orderly manner
• Maintains knowledge of current policy and procedure and ensures compliance

PRE-OP

• Puts all charts together for same day add-on and next-day patient visit

PACU

• Organizes patient charts and searches for appropriate orders

• Department mail distribution
• Checks the Phoenix Children's mail room for Pre-op/PACU mail
• Distributes mail to appropriate recipient

• Performs miscellaneous job related duties as requested.

Phoenix Children's Mission, Vision, & Values

Mission

To advance hope, healing and the best healthcare for children and their families

Vision

Phoenix Children's will be the leading pediatric health system in the Southwest, nationally recognized for exceptional care, innovative research and advanced medical education.

We realize this vision by:

• Offering the most comprehensive care across ages, communities and specialties
• Investing in innovative research, including emerging treatments, tools and technologies
• Advancing education and training to shape the next generation of clinical leaders
• Advocating for the health and well-being of children and families

Values

• We place children and families at the center of all we do
• We deliver exceptional care, every day and in every way
• We collaborate with colleagues, partners and communities to amplify our impact
• We set the standards of pediatric healthcare today, and innovate for the future
• We are accountable for making the highest quality care accessible and affordable