Unit Coordinator- Intensive Care Unit - Weekend Eves

4100 Newton-Wellesley Hospital; Newton (MA); On-site; USD 25,000 - 34,000; Part time

Job summary

Mass General Brigham's Newton-Wellesley Hospital is looking for a part-time Administrative Support Clerk for the 16-hour evening weekend shift (3 pm–11:30 pm on Saturdays and Sundays). You will support clinicians and staff, coordinate patient flow, and manage confidential information.

You will coordinate admissions, discharges, and transfers, enter data into the EMR, schedule tests, and liaise with other departments. Prior clerical experience and MS Office proficiency are required.

Qualifications

• High School Diploma or equivalent required; Associate's Degree preferred.
• Certified Health Unit Coordinator not required but NAHUC credentials preferred.
• Administrative support experience 1-2 years required.
• Proficiency in MS Office and standard office equipment.
• Strong proofreading, written and verbal communication skills.

Responsibilities

• Perform clerical duties to support general unit administration.
• Greet patients, families, visitors, and coworkers professionally.
• Receive, organize, and manage information at the central nursing station.
• Schedule consultations, tests, procedures, and patient transport.
• Enter accurate data into the EMR for admissions, discharges, transfers.
• Coordinate with ancillary services to obtain equipment, services and supplies.
• Assist manager with payroll duties, staff scheduling, or supervision when needed.

Skills

Time management

Communication

Interpersonal skills

Proofreading

Education

High school diploma or equivalent

Associate's degree (related field) preferred

Tools

MS Office

Office equipment

Job description

Job Summary

16hr Evening Weekend Only 3p-11:30p (every Saturday and Sunday).

Provides administrative support to unit-based and hospital-wide clinicians and staff, serving as the liaison between patients, visitors, and clinicians. Expected to effectively organize priorities, complete tasks on time, and manage confidential patient information. Responsible for partnering with nursing to coordinate the day-to-day patient flow, including communication to key players regarding patient admissions, discharges, and transfers. Also expected to provide outstanding services for every customer interaction. Actual job duties may vary by department. Does this position require Patient Care? No

Essential Functions

• Performs clerical and other duties to assist in the general administration of the floor or unit.
• Greets and interacts with patients, families, visitors, and coworkers in person and via communication tools in a professional manner.
• Receives, prioritizes, organizes, and manages information at the central nursing station and throughout the unit.
• Schedules consultations, tests, procedures, and patient transport to other departments.
• Enter accurate, timely information into the electronic medical record for admissions, discharges, and transfers to facilitate efficient patient throughput.
• Contacts ancillary service departments to obtain equipment, services, and supplies; tracks status and location; uses the designated process to identify and facilitate repairs.
• May assist the manager with payroll duties, staff scheduling, or supervision of unit secretaries.

Duties may vary by department.

Qualifications

Education

High School Diploma or Equivalent required or Associate's Degree Related Field of Study preferred

Can this role accept experience in lieu of a degree? No

Licenses and Credentials

Certified Health Unit Coordinator - National Association of Health Unit Coordinators (NAHUC) preferred

Experience

Administrative support experience 1-2 years required

Knowledge, Skills and Abilities

• Proficiency with office procedures and equipment, i.e., filing, copying, scanning, printing, and faxing.
• Proficiency in MS Office.
• Ability to proofread and edit written documents.
• Ability to use the phone system.
• Managing one's own time and the time of others.
• Strong verbal & written communication skills.
• Strong interpersonal, written, and oral skills.
• Ability to use standard office equipment.
• Familiarity with medical terminology.

Additional Job Details (if applicable)

Physical Requirements

• Standing Occasionally (3-33%)
• Walking Occasionally (3-33%)
• Sitting Constantly (67-100%)
• LiftingOccasionally (3-33%) 20lbs-35lbs
• CarryingOccasionally (3-33%) 20lbs-35lbs
• Pushing Rarely (Less than 2%)
• Pulling Rarely (Less than 2%)
• Climbing Rarely (Less than 2%)
• Balancing Occasionally (3-33%)
• Stooping Occasionally (3-33%)
• Kneeling Rarely (Less than 2%)
• Crouching Rarely (Less than 2%)
• Crawling Rarely (Less than 2%)
• Reaching Occasionally (3-33%)
• Gross Manipulation (Handling) Constantly (67-100%)
• Fine Manipulation (Fingering) Frequently (34-66%)
• Feeling Constantly (67-100%)
• Foot Use Rarely (Less than 2%)
• Vision - Far Constantly (67-100%)
• Vision - Near Constantly (67-100%)
• Talking Constantly (67-100%)
• Hearing Constantly (67-100%)

RemoteType

Onsite

WorkLocation

2014 Washington Street

Scheduled Weekly Hours

16

EmployeeType

Regular

Pay Range

$17.71 - $25.28/Hourly Grade 3

Benefits and Compensation

At Mass General Brigham, we believe in recognizing and rewarding the unique value each team member brings to our organization. Our approach to determining base pay is comprehensive, and any offer extended will take into account your skills, relevant experience if applicable, education, certificationsand other essential factors. The base pay information provided offers an estimate based on the minimum job qualifications; however, it does not encompass all elements contributing to your total compensation package. In addition to competitive base pay, we offer comprehensive benefits, career advancement opportunities, differentials, premiums and bonuses as applicable and recognition programs designed to celebrate your contributions and support your professional growth.

EEO Statement

4100 Newton-Wellesley Hospital is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. To ensure reasonable accommodation for individuals protected by Section503 of the Rehabilitation Act of 1973, the VietnamVeteran’s ReadjustmentAct of 1974, and TitleI of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact Human Resources at (857)-282-7642.

MassGeneralBrigham Competency Framework

At MassGeneralBrigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are definedby observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline. Combat disease. Hold a hand. Help people.Impact the world.

About MassGeneralBrigham

MassGeneralBrigham is a passionate, welcoming community where minds meet caring hearts. Come be a part of the world’s most powerful force in medicine, where every role is important in changing lives. Are you ready? Our history includes New England hospitals founded over200years ago, some of the first and most prestigious hospitals in the world. Built on the legacy of two leading academic medical centers, we’re more than a system—we’re leaders in the practice of medicine. MassGeneralBrigham is committed to serving the community.We are dedicated to enhancing patient care, teaching and research, and taking a leadership role as anintegrated health care system.We recognize that increasing value and continuously improving quality are essential to maintaining excellence.