UNIT CLERK/SECRETARY/COORD

Universal Hospital Services Inc.; Eagle Pass (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

Horizon Health, a subsidiary of Universal Health Services, seeks a Program Secretary to support the Behavioral Health program at Fort Duncan Hospital in Eagle Pass, TX. This inpatient psychiatric unit handles adults and seniors and requires strong admin and HR coordination, including applicant tracking and onboarding.

The Program Secretary will handle daily administrative duties, maintain personnel records, process invoices, manage scheduling, and assist the Behavioral Health Director.

Qualifications

• Bilingual with Spanish is required.
• High school diploma or GED required.
• Bachelor's degree preferred.
• 1–3 years of working experience in a similar role.
• Valid driver's license and use of an automobile.
• Crisis Prevention.
• Keeps up to date on professional literature.
• Maintains effectiveness and certification in required patient management protocols.

Responsibilities

• Answer the phone and prepare correspondence, recurring reports and other periodic or special reports as required.
• Schedules meetings and appointments as appropriate, and greets visitors, patients, and their families. Facilitates special events as needed.
• Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation. Ensures I-9 and new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements.
• Creates new hire/rehire personnel files, files employee documents, and ensures corporate HR has a copy of all appropriate documents for the employees’ corporate personnel files.
• Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships.
• Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient.
• Orders all office supplies and oversees all maintenance on office related equipment.
• Provides data entry support as needed. This may include, but not be limited to, HBIPS, CQI, census, training documents, and audits.
• Performs other duties as assigned/required by this position.

Skills

Bilingual Spanish

Education

High school diploma or GED

Bachelor's degree preferred

Job description

Responsibilities

Program Secretary - Inpatient Behavioral Health– Eagle Pass, TX

Horizon Health is seeking a Program Secretary to work and support the Behavioral Health program at Fort Duncan Hospital in Eagle Pass, TX. This inpatient psychiatric unit has a total of 18 inpatient psychiatric beds (Adults & Seniors). The Program Secretary is responsible for the Behavioral Health Program’s daily administrative duties and providing assistance to the Behavioral Health Program Director. The Program Secretary also has responsibility for performing Human Resources related duties such as applicant tracking and onboarding.

Responsibilities:

• Answer the phone and prepare correspondence, reoccuring reports and other periodic or special reports as required. This includes coordination, typing, distribution and filing
• Schedules meetings and appointments as appropriate, and greets visitors, patients, and their families. Facilitates special events as needed
• Coordinates with supervisors and corporate HR during the pre/post-employment process as it relates to employee required processes and documentation. Ensures I-9 and new hire forms are completed/received in a timely manner, and in accordance with regulatory and policy requirements
• Creates new hire/rehire personnel files, files employee documents, and ensures corporate HR has a copy of all appropriate documents for the employees’ corporate personnel files
• Maintains schedule for filing court paperwork and hearings. Works closely with court personnel to maintain good relationships
• Reviews and evaluates all incoming invoices and expense reports to verify accuracy before forwarding to the appropriate recipient
• Orders all office supplies and oversees all maintenance on office related equipment
• Provides data entry support as needed. This may include, but not be limited to, HBIPS, CQI, census, training documents, and audits
• Performs other duties as assigned/required by this position.

Benefit Highlights:

• Competitive Compensation
• Excellent Medical, Dental, Vision, and Prescription Drug Plan
• 401(K) with company match and discounted stock plan
• Long and Short-term Disability
• Flexible Spending Accounts; Healthcare Savings Account
• Life Insurance
• Career development opportunities within the company
• Tuition Assistance
• Rewarding work environment - Enjoy going to work everyday!

Who we are & where you can make a difference:

Quality care is our passion; improving lives is our reward. Horizon Health, a subsidiary of Universal Health Services, is a leading behavioral services management company.Horizon Health Behavioral Health Services has been leading the way in partnering with hospitals to manage their behavioral health programs for over 40 years. With an unparalleled breadth of services, Horizon Health has singular expertise in behavioral health conditions and comprehensive care settings. Whether it involves the planning, development and implementation of a new behavioral health service line, or the successful management of an existing behavioral health service, Horizon Health has extensive expertise in successfully addressing concerns unique to hospital-based programs.

About Eagle Pass, TX:

Eagle Pass, TX offers a blend of international commerce, historical significance, and a unique bicultural atmosphere. The city has the only casino in Texas operated by the Kickapoo Traditional Tribe of Texas. Visitors can also easily cross for authentic Mexican dining, crafts at the Zaragoza Mercado, and the Plaza de las Tres Culturas. The area also has a rich military & frontier history, affordable cost of living, economic opportunity, outdoor recreation, and community events.

Qualifications

• Bilingual with Spanish is required
• High school diploma or GED required
• Bachelor's degree preferred
• 1-3 years of working experience in a similar role
• Valid driver's license and use of an automobile
• Crisis Prevention
• Enhances professional growth and development through participation in educational programs, in-service meetings and workshops. Keeps up to date on professional literature
• Maintain effectiveness and certification in required patient management protocols.
• Completes and maintains all required state/regulatory, Hospital and Horizon competencies and training/education expectations on a timely basis.
• Is knowledgeable of hospital and departmental policies and procedures, objectives, quality improvement program, safety, environmental and infection control standards
• Develops basic knowledge of Hospital and Horizon senior staff and organizational structure

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.