UNIT CLERK (PODIATRY SERVICES)

TMC; Fort Defiance (AZ); On-site; USD 24,000 - 28,000; Full time

Job summary

Fort Defiance Indian Health Board (FDIHB) in Fort Defiance, AZ 86504, USA is seeking a Records/Health Information Assistant to accurately enter patient data, process medical records, and manage visit records. The role requires a high school diploma or GED and a valid BLS certification maintained through the AHA.

Preference is given to Navajo Nation members under the Navajo/Indian Preference policy; applicants must have an unrestricted driver’s license and be able to operate within HIPAA

Qualifications

• High School Diploma or GED required.
• Valid American Heart Association Basic Life Support (BLS) certification required and must be maintained.

Responsibilities

• Enter patient information into electronic data system to generate visit records.
• Process requests for medical records and maintain accurate patient data.
• Schedule appointments and process lab/x-ray/ancillary requests as ordered.
• Ensure HIPAA compliance and assist with transfers and communications.

Education

High School Diploma or GED

Job description

Fort Defiance
Fort Defiance, AZ 86504, USA

Description

CLOSING DATE: Monday, October 26, 2026, 4:00 PM (MST))

Salary Range: $17.16 per hour - $20.42 per hour

**APPLICANT MUST HAVE A VALID, UNRESTRICTED INSURABLE DRIVER’S LICENSE**

** RESUME AND REFERENCES ARE REQUIRED**

ESSENTIAL DUTIES, FUNCTIONS AND RESPONSIBILITIES:

• Inputs patient information into the electronic data system to generate a visit record for the patient.
• Processes requests for medical record utilizing electronic data system.
• Records and maintains an accurate record of pertinent patient information.
• Inputs visit specific data into electronic data system for each patient.
• Verifies completeness of visit records, ensuring adherence to required, established standards prior to visit record being forwarded to Health Information Management.
• Schedules appointments for patients needing following up in the clinic or specialty areas.
• Processes lab, x-ray, and ancillary department requests as ordered for the patient by the physician.
• Functions as telecommunication expert and coordinator to ensure effective departmental communication.
• Organizes, monitors, and displays daily call schedule for all specialty and ancillary services.
• Processes and forwards consultation requests submitted for the patient.
• Performs or actively facilitates faxing of appropriate documents and records to other facilities or medical providers.
• Ensures compliance with Privacy and Health Insurance Portability and Accountability Act (HIPAA) standards.
• Communicates and coordinates with Purchased Referred Care to ensure quick and accurate adherence to transfer protocols and processes.
• Assists with compiling an accurate and complete record for transfers.
• Processes departmental mail and routes correspondence(s) to the appropriate individual.
• Actively participates in departmental Quality Assurance/Process Improvement Program.
• Records and maintains daily census and acuity records.
• Records and maintains disease specific or visit specific records.
• Inputs and maintains requests for maintenance repairs into the electronic system.
• Inputs, maintains, and coordinates request for Bio-Med repairs.
• Assist with orientation of new staff.
• Capable of functioning as Records Management Resource for department-if assigned.
• Organizes, inventories, orders, and maintains clerical supplies forms, and other documents need for the unit.
• Orders and receives administrative supplies and supplementary patient care delivery supplies.
• Completes required documents for direct issue of supplies.
• Adheres to established Hand Hygiene Standards.
• Adheres to Universal Precautions and Infection Control protocols.
• Ensures safe, accurate processing of all documents.
• Reports safety issues or concerns to Safety Manager, Security, or Nurse Executive.
• Ensures completion of or attendance at required annual mandatory trainings.
• Completes all yearly Center for Medicare and Medicaid Services (CMS) required training by the indicated due dates.
• Assists, promotes, and supports compliance with established Centers of Medicare and Medicaid Services (CMS) Standards.
• Performs other duties as assigned.

MANDATORY MINIMUM QUALIFICATIONS:
Experience:

Education:

High School Diploma or Equivalency (HSE).

Certificate:

Valid American Heart Association (AHA) certification in Basic Life Support (BLS) and maintain certification.

NAVAJO/INDIAN PREFERENCE:

FDIHB and its facilities are located within the Navajo Nation and, in accordance with Navajo Nation law, has implemented a Navajo/Indian Preference in Employment Policy. Pursuant to this Policy, applicants who meet the minimum qualifications for this position and who are enrolled members of the Navajo Nation will be given primary preference in hiring and employment for this position and members of other federally-recognized Indian tribes will be given secondary preference. Other candidates will be considered only after all candidates entitled to primary or secondary preference have been fully considered.

Qualifications

Education

Required

High School Diploma/GED or better.

Experience

Required

Licenses & Certifications

Required

Basic Life Support

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.