Union Positions Coordinator

Metra; Chicago (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

Metra is seeking an Administrative Support professional within Mechanical Operations to publish job postings, manage awards and seniority records, and coordinate monthly training. The role requires strong MS Office skills and knowledge of CBAs, with emphasis on accuracy and confidentiality.

The position supports labor relations and maintains essential databases while promoting a safe work environment. Flexibility, reliability, and the ability to travel within the six-county region are essential.

Qualifications

• Associate degree in Office Administration or two years of related experience.
• Three years of HR, labor contract administration, payroll or transit experience.
• Strong knowledge of job classification and seniority under CBAs.
• Proficient in Microsoft Office: Excel, Access, Word.

Responsibilities

• Assist with publishing bi-weekly job postings, manage awards, bumps, and abolishments.
• Maintain databases and personnel files for contract and management employees.
• Coordinate monthly Training schedule with field managers and Training department.
• Monitor Hard Cards for accuracy and timeliness.
• Create, maintain, and issue workforce labor reports and seniority rosters.
• Promote safe work practices and maintain a safe environment.
• Perform other related duties as assigned.

Skills

Microsoft Office

Communication

Organization

Confidentiality

Travel readiness

Education

Associate degree in Office Administration or related discipline

Tools

Maximo-Asset Management

Microsoft Office Suite

Job description

Metra is America’s fourth busiest commuter rail system, providing essential transportation services to a community of over 9.4 million residents. As an organization of over 2,600 professionals, we are committed to safely and efficiently meeting the growing and changing transportation needs of the commuters and businesses we serve.
To meet those needs, Metra employs a diverse workforce in an environment that fosters creativity and drives innovation. We invite you to learn more about Metra and the many career opportunities we offer.

Administrative Support(Including Clerical and Sales)

The final salary will depend on the candidate's qualifications. Those with 8 years or more of required experience can expect offers up to the midpoint of the salary range. Metra provides full pay ranges so candidates can consider their growth potential.

Qualified veterans who meet the minimum requirements will receive outreach during the recruitment process in accordance with Federal and State laws, including the Illinois Veterans Preference Act. Meeting the minimum qualifications does not guarantee an interview or job offer. The most qualified candidate will be selected.

Metra is one of the largest and most complex commuter rail systems in North America, serving Cook, DuPage, Will, Lake, Kane, and McHenry Counties. The agency is linking communities in Northeastern Illinois by providing safe, reliable, and efficient commuter service.

Mechanical coordinates and oversees the repair, inspection, cleaning, rebuilding, replacing and maintenance of 1,180 pieces of rolling stock used in commuter service. The department’s goal is to provide safe, clean and reliable service while maintaining the fleet to the standards of the Federal Railroad Administration, Association of American Railroads, American Public Transit Association and the original equipment manufacturers.

Reporting to the Sr Director, Mechanical Operations, the position will be responsible for the maintenance and administration of all departmental labor force databases including: job postings, awards, bumps, abolishments, seniority, discipline, and work histories for use in employee.

The primary duties include:Assist with the publishing of bi-weekly job postings, manage awards, facilitate bumps, and oversee abolishments within the department in accordance with applicable labor agreements.Maintain databases and personnel files containing information on contract employees and management employees including records of termination, leave of absences, and pending hearings.Coordinate the department's monthly schedule for Training by working with the field managers and Training department to ensure departmental needs are met.Monitor Hard Cards to assure they are accurate and updated in a timely manner.Assist with creating, maintaining, and issuing workforce labor reports and seniority rosters for multiple labor organizations.Promote safe work practices and maintain and foster a safe work environment.Perform otherrelated duties as assigned to meet the ongoing needs of the organization.

Metra is a railroad employer subject to the provisions of the Railroad Retirement Tax Act, not the Social Security Administration.

• An associate degree in Office Administration or related discipline, or in lieu of degree, two years of human resources, administration, or related experience.
• In addition to #1 above, must have three (3) years of human resources, labor contract administration, position control, payroll, business, or transit related experience.
• Good knowledge of job classification and seniority in collective bargaining agreements.
• Good knowledge of grievance and disciplinary processes in collective bargaining agreements.
• Good knowledge of general administrative functions.
• Good knowledge of the Maximo-Asset Management Program.
• Good verbal and written communication skills.
• Good organizational and analytical skills.
• Proficient in Microsoft Office Suite, specifically in Excel, Access, and Word.
• Ability to work independently and in a team environment.
• Ability to exercise good judgment and maintain confidentiality.
• Ability to meet collectively bargained union agreement deadlines.
• Ability to lift and move up to 10 pounds.
• Must be able to operate a vehicle.
• Must be willing to travel within Metra’s 6-county region.
• Must be available to work flexible hours in the early morning, late afternoon,evenings, or weekends.

Metra employees in an active review period under the current discipline policy or who have documented attendance or performance issues will not be considered and/or selected for this position.

Some positions require an Enhanced Background Check due to the nature of the role. This may include additional criminal history, employment and education verification, credential validation, and other legally permissible checks. All screenings are conducted in compliance with applicable laws and require candidate authorization.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees’ use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.

Metra is committed to ensuring that our career website and recruiting process are accessible to all individuals. If you encounter difficulties or limitations in using or accessing our online application, or if you require reasonable accommodations to complete this application, participate in interviews, complete any pre-employment testing, or engage in any other aspect of the employee selection process, please direct your inquiries to [e-mail].

Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.

Please note: Regardless of any state laws that legalize marijuana, Metra prohibits applicants and employees’ use or possession of marijuana (or marijuana paraphernalia), or having detectable amounts of marijuana in their bodies, including synthetic and/or non-synthetic substances such as THC for any reason for preemployment screening purposes, while on duty, subject to duty, on Metra property, or in Metra work equipment and vehicles.
Metra is an Equal Opportunity/Affirmative Action Employer. It is our policy to fill vacant positions with qualified candidates without regard to race, color, sex, religion, national origin, age, gender identity, disability, or any protected categories, assuming an individual can perform the essential functions of the job with or without accommodation.

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