Undergraduate Program Professional

CU Boulder; Boulder (CO); Hybrid; USD 50,000 - 61,000; Full time

Benefits offered by this job

Medical and dental benefits

Retirement plan

Tuition assistance

Transit pass

Job summary

CU Boulder’s Department of Economics seeks an Undergraduate Program Professional to support academic operations and student development. You will ensure data-informed decisions, coordinate course scheduling, and guide students through applied experiences aligned with college and division goals.

Your role also includes managing scholarships, honors admissions, and coordinating undergraduate programs and events to raise student success, retention, and graduation rates within the department.

Qualifications

• Bachelor's degree required.
• 1+ years of experience in a similar field.
• Strong ability to work independently and initiate tasks.

Responsibilities

• Oversees all academic course scheduling with Registrar and curriculum office.
• Analyzes student and course data to inform enrollment decisions.
• Manages undergraduate scholarships and fellowships.
• Coordinates undergraduate applied experiences (research, internships).
• Leads undergraduate honors admissions and exams.

Skills

Independent work

Communication

Education

Bachelor's degree

Job description

Job Summary

The Department of Economics at CU Boulder welcomes applications for the Undergraduate Program Professional Position! This role is vital to the overall health of the academic operations of the department and is responsible for ensuring that these operations run smoothly and that operational decisions are data-informed. The individual in this role is responsible for supporting undergraduate students academically and developmentally, while also guiding them through applied experiences in alignment with the College's and Division's vision that all SSCI students participate in an applied experience before graduation. This role also provides accurate, timely, and relevant analytic support to staff and faculty within the department to improve academic operations, including, but not limited to, course scheduling. This position uses initiative and professional judgment to create and build interdisciplinary relationships to improve student experience, including with other academic units, the Academic Advising Center, numerous units in the Division of Student Affairs, the Alumni Association, and various student organizations. This position designs and implements new ideas for programming, communication, and processes to maintain and improve undergraduate education in the department. Additionally, this includes collaborating with faculty, staff, and students to innovate strategies to enhance the opportunities, performance, retention, and graduation rates of students. The position serves as the clearinghouse for rule, policy, and program changes and is responsible for informing faculty, staff, and students of these changes, as well as developing strategies to implement those changes, and is responsible for incorporating student feedback into department operations and decisions.

CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.

Who We Are

The College of Arts and Sciences at CU Boulder is the intellectual core of the university, conducting research, scholarship, creative work and education in more than 60 fields. Our research generates new knowledge, solving some of the world's most critical problems.

The college leads nationally in undergraduate and graduate education in the natural sciences, social sciences and arts and humanities, bringing world-class research and scholarship to our students, both in and out of the classroom.

What Your Key Responsibilities Will Be

Academic Program Operations

• This position is responsible for clarifying and educating constituents on policies, resources and goals related to academic program operations (constituents include students, alums, faculty, staff, affiliated offices and individuals).
• Oversees and implements all academic course scheduling and processes within the department and with the Office of the Registrar and A&S curriculum office. Gathers and analyzes student and course data to inform department faculty and staff, as well as advisors, on enrollment and registration issues, as well as general student and curricular issues. Gathers and analyzes data from teaching requests, multi-year course enrollments (including waitlists and fill rates), and advises faculty and staff leaders on changes needed for academic course scheduling to meet student demand. Initiates and facilitates group meetings to determine annual course schedules.
• Oversees the department's undergraduate fellowship, scholarship, and prize opportunities, application reviews, awarding, and post-acceptance in the university's common scholarship platform (BAM), in compliance with UCB Scholarship Administration Policy & Gift Fund Purpose Reports.
• Oversees the department's undergraduate student applied experience programming (research, internships, community engagement, etc.). Advises students and faculty on departmental applied experience opportunities, requirements, policies, and procedures. Maintains records of student progress and success in applied experience programming, analyzes and provides data to the Associate Chair for Undergraduate Studies, helps with the further analysis of this data to track the Department's progress in increasing the number of SSCI undergraduates who obtain applied experience. Coordinates events to highlight undergraduate achievements and recruit students to participate in departmental applied experience programs.
• Oversees departmental Honors admissions and examinations.
• Oversees the undergraduate student registration process by monitoring data entry into CU-SIS; researches registration problems; advises and assists faculty members, instructors, and undergraduate students during each semester's enrollment and schedule adjustment period. Registers students for undergraduate internship and independent-study credits.
• Leads the departmental curricular processes, including oversight of faculty CIM requests including new course proposals, current course changes and yearly catalog edits. This requires expertise in Office of the Registrar curricular policies and close coordination with the A&S curriculum office to ensure alignment with A&S gen ed and curricular nominations/reviews and advises faculty accordingly.
• Oversees Special Action and Change of Record forms for undergraduate students.
• Serves as departmental final grade liaison.
• Maintains the undergraduate program course scheduling content on the department website.
• Develops and maintains diverse databases related to undergraduate program operations.
• This position oversees all aspects of the department's spring commencement ceremony, including developing a run-of-show for the event, collecting and collating relevant student data, communicating with attendees, booking space, and handling the budget.

Undergraduate Community Building

• This position oversees all aspects of undergraduate community building within the department and works with colleagues within the Social Sciences division on cross departmental community building opportunities.
• Facilitates connections between undergraduate majors and faculty to foster research opportunities and mentoring.
• Works with unit and First Year academic advisors on information tables, student events, and enrichment programming.
• Uses their expertise in departmental and student data to create data-informed community building events for majors and minors, including communicating with attendees and booking space, as well as working on shared events that require direct collaboration with offices and units across campus.
• Establishes communication plan to ensure undergraduate students are aware of opportunities including internships, student events, deadlines, and applied experiences.
• This position oversees social media content and management, and general marketing materials, with the goal of strengthening engagement among students and alums.

Administrative and Department Support

• Serves as backup to other staff roles in the department as needed.
• Hires and supervises student employees to help with administrative tasks, office coverage, website maintenance and other duties as needed.
• Manages general supply ordering and procurement for the department.
• Resolves day-to-day purchasing and related issues with the Financial Service Center and Procurement Service Center and day-to-day issues with OIT.
• Seeks to improve efficiency and recommends process modifications and improvements based on analysis of operations. This requires continuous development of new perspectives and skills to improve processes.
• Serve as:
  • FCQ Coordinator
  • OIT and Phone Liaison
  • FCPP administrator
  • Parking liaison
  • CCURE and Key liaison
  • Building proctor contact

Other duties as assigned

• Specializations, special projects, process improvements, etc.

What You Should Know

• Eligible for hybrid schedule; 8am-5pm
• At least 3 days/week on campus. This can be subject to change based on the business needs of the department and align with A&S college policy
• Employee may need to be on campus up to 5 days a week during the initial training period

What We Can Offer

The annual salary for this full-time position is $55,100.

Benefits

At the University of Colorado Boulder, we are committed to supporting the holistic health and well-being of our employees. Our comprehensive benefits package includes medical, dental, and retirement plans; generous paid time off; tuition assistance for you and your dependents; and an ECO Pass for local transit. As one of Boulder County's largest employers, CU Boulder offers an inspiring academic community and access to world-class outdoor recreation. Explore additional perks and programs through the CU Advantage program.

Be Statements

Be authentic. Be brilliant. Be Boulder.

What We Require

• Bachelor's degree from an accredited institution.
• 1+ years of experience in a similar field.

What You Will Need

• Demonstrated ability to work independently and assume responsibility for initiating and completing tasks, such as critical functions in the management of academic programs.
• Operational knowledge and skills with office technology, Adobe Acrobat, Google Drive, OneDrive, and MS Office applications, particularly with Outlook, Word, Excel, and Power Point.
• Ability to communicate effectively both orally and in writing, with a variety of professionals, administrators, and students.
• Potential to assume a leadership role.
• Demonstrated ability to work effectively in a team and within other collaborative work situations.
• Demonstrated ability to learn new systems and skills.

What We Would Like You to Have

4+ years of administrative experience.