UMMC Greenwood-Facilities Services/Nursing Admin-Administrative Assistant-Full-Time

University of Mississippi Medical Center; Greenwood (MS); On-site; USD 25,000 - 36,000; Full time

Job summary

University of Mississippi Medical Center is seeking an Administrative Assistant to provide comprehensive administrative support in the Greenwood department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.

Ideal candidates will have an associate or bachelor degree (or a high school diploma with two years of customer service or administrative

Qualifications

• Degree (Associate or Bachelor) or High School Diploma/GED with two years of customer service or administrative support experience.
• Proficiency in Microsoft Office Suite and strong organizational, time-management, and communication skills.
• Ability to handle confidential information with discretion and multitask in a professional setting.

Responsibilities

• Office management: maintain supplies, inventory and a professional office environment.
• Scheduling: coordinate appointments, meetings and conferences for staff and faculty.
• Communication: manage emails, phone calls and mail; serve as point of contact for stakeholders.
• Documentation: prepare and edit documents, reports and presentations; maintain records.
• Event coordination: assist in planning departmental events, seminars and workshops.
• Financial support: process invoices, expense reports and purchase orders; assist budget tracking.
• Data management: maintain databases and generate reports as needed.
• Support services: provide administrative support to faculty, staff and students.

Skills

Microsoft Office Suite

Organizational skills

Time management

Written and verbal communication

Education

Associate or Bachelor degree

High School Diploma/GED

Job description

## UMMC Greenwood-Facilities Services/Nursing Admin-Administrative Assistant-Full-TimeApplylocations: Greenwood, MStime type: Full timeposted on: Posted Todayjob requisition id: R00051396Hello,Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application:* Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it.* You must meet all of the job requirements at the time of submitting the application.* You can only apply one time to a job requisition.* Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process.* Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted.After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile.Thank you,Human Resources## Important Applications Instructions:**Please complete this application in entirety by providing all of your work experience, education and certifications/****license. You will be unable to edit/add/change your application once it is submitted.**## Job Requisition ID:R00051396## Job Category:Clerical and Customer Service## Organization:Greenwood - Nursing## Location/s:UMMC Greenwood## Job Title:UMMC Greenwood-Facilities Services/Nursing Admin-Administrative Assistant-Full-Time## Job Summary:The Administrative Assistant will provide comprehensive administrative support in the assigned department. This role involves managing daily office operations, coordinating schedules, handling communications, and assisting with various administrative tasks to ensure the efficient functioning of the department.## Education & Experience**Education and Experience Required:** Degree (Associate or Bachelor) or High School Diploma/GED and two (2) years of customer service or administrative support experience.**Certifications, Licenses or Registration Required:**N/A## Knowledge, Skills & Abilities**Knowledge, Skills, and Abilities:**Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to handle confidential information with discretion. Detail-oriented and able to multitask effectively. Familiarity with basic medical terminology and academic processes.**Responsibilities:*** Office Management: Maintain office supplies, manage inventory, and ensure the office environment is organized and professional.* Scheduling: Coordinate and manage appointments, meetings, and conferences for department staff and faculty.* Communication: Handle incoming and outgoing communications, including emails, phone calls, and mail. Serve as a point of contact for internal and external stakeholders.* Documentation: Prepare, edit, and distribute documents, reports, and presentations. Maintain accurate records and files.* Event Coordination: Assist in planning and organizing departmental events, seminars, and workshops.* Financial Support: Process invoices, expense reports, and purchase orders. Assist with budget tracking and financial reporting.* Data Management: Maintain databases and ensure data integrity. Generate reports as needed.* Support Services: Provide administrative support to faculty, staff, and students. Assist with special projects and other duties as assigned.* The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.### **Physical and Environmental Demands**Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 25 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.## Time Type:Full time## FLSA Designation/Job Exempt:No## Pay Class:Hourly## FTE %:100## Work Shift:## Benefits Eligibility:## Grant Funded:## Job Posting Date:07/22/2026## Job Closing Date (open until filled if no date specified):### About UsThe University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments.UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”).UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on-site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services.With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals. For additional information, please check here: Know Your Rights: Workplace discrimination is illegal (eeoc.gov).