Turnaround/Outage Execution Coordinator and System Owner

Ashland Specialty Ingredients, GP; Hopewell (VA); On-site; USD 110,000 - 140,000; Full time

Job summary

Ashland Specialty Ingredients, GP in Hopewell, VA seeks an experienced Turnaround/Outage Execution Coordinator and System Owner to lead outage governance, integration planning, and execution across Operations, Maintenance, Engineering, EHS, and Supply Chain. The role reports to the Maintenance Manager and requires strong oversight of schedules, costs, and quality.

You will own the outage process, coordinate scope, readiness, and turnover activities, and drive continuous improvement.

Qualifications

• 5-10 years in manufacturing supporting Maintenance/Operations/Outage Execution.
• Extensive outage operations experience.
• Demonstrated responsible and ethical behavior at all times.

Responsibilities

• Own the site turnaround and outage management process, workflow, templates, and governance standards.
• Maintain the integrated milestone schedule, stage-gate requirements, decision rights, and readiness criteria.
• Define roles, interfaces, and required deliverables across Operations, Maintenance, Engineering, EHS, Supply Chain, and contractors.
• Maintain system documentation, user guidance, and improvement backlog for the outage process.
• Coordinate scope collection, screening, clarification, and approval using established outage scoping rules.
• Facilitate scope challenge sessions and documentation - include deferral, rejection, and contingency decisions.
• Control late scope additions through formal review of risk, resources, schedule, and cost impact.
• Coordinate development of the integrated plan for work packages, materials, contractors, permits, isolations, scaffolding, lifting, inspection, and startup support.
• Establish readiness reviews and track constraints, open actions, and milestone completion.
• Confirm logic ties, sequence, access requirements, resource loading, and work-area coordination are reflected in the schedule.
• Escalate readiness gaps that threaten safe, efficient, or timely execution.
• Lead outage execution coordination
• Facilitate turnover, daily coordination meetings, field status reviews, and priority alignment
• Maintain visibility of schedule progress, constraints, emergent work, critical path movement, and recovery actions
• Coordinate timely decisions while preserving established approval, safety, and quality requirements
• Maintain outage performance reporting for schedule, critical path, earned progress, labor, contractor usage, cost, scope change, and forecast completion
• Coordinate status updates from work owners and validate field progress against the execution plan
• Analyze variances and facilitate recovery planning for material schedule or cost deviations
• Provide concise, decision-focused updates to outage leadership and plant management
• Coordinate inspection priorities, quality hold points, repair documentation, testing, punch lists, and turnover requirements
• Confirm completed work packages contain required acceptance results, redlines, certificates, and technical records
• Facilitate resolution of nonconformances and incomplete work before equipment release
• Coordinate structured handoff from maintenance execution to Operations for commissioning and startup
• Coordinate mechanical completion, system walkdowns, commissioning readiness, startup support, and post-startup monitoring
• Lead outage closeout activities including cost reconciliation, schedule review, remaining-work transfer, and contractor demobilization
• Facilitate lessons-learned reviews and convert findings into assigned improvements to standards, templates, strategies, and future plans
• Maintain historical outage records, performance trends, benchmarks, and action completion status

Skills

Outage execution experience

Maintenance/Operations support

Education

HS Diploma or equivalent

Tools

Microsoft Project

Job description

Ashland Specialty Ingredients, GP Turnaround/Outage Execution Coordinator and System Owner

Are you the kind of person who is always thinking, sketching, seeking, and adjusting? Who needs to understand how things work and then figure out how they can work better? Are you a passionate, tenacious, solver who loves to work with others who share your drive? Are you positive, constructive, and ingenious? Are you always solving? Then we'd like to meet you and bet you'd like to meet us.

Ashland has an exciting opportunity for a Turnaround/Outage Execution Coordinator and System Owner to join our Ashland LLC, Specialty ingredients business at our Hopewell, VA site. This is a very visible, significant role within the Company and the Outage function. This position will report to the Maintenance Manager.

Turnaround / Outage Governance & System Owner

• Own the site turnaround and outage management process, workflow, templates, and governance standards
• Maintain the integrated milestone schedule, stage-gate requirements, decision rights, and readiness criteria
• Define roles, interfaces, and required deliverables across Operations, Maintenance, Engineering, EHS, Supply Chain, and contractors
• Maintain system documentation, user guidance, and improvement backlog for the outage process

Scope Development & Challenge Coordinator

• Coordinate scope collection, screening, clarification, and approval using established outage scoping rules
• Facilitate scope challenge sessions and documentation - include deferral, rejection, and contingency decisions
• Control late scope additions through formal review of risk, resources, schedule, and cost impact

Integrated Planning & Readiness Leader

• Coordinate development of the integrated plan for work packages, materials, contractors, permits, isolations, scaffolding, lifting, inspection, and startup support
• Establish readiness reviews and track constraints, open actions, and milestone completion
• Confirm logic ties, sequence, access requirements, resource loading, and work-area coordination are reflected in the schedule
• Escalate readiness gaps that threaten safe, efficient, or timely execution

Execution Coordination & Control Leader

• Lead outage execution coordination
• Facilitate turnover, daily coordination meetings, field status reviews, and priority alignment
• Maintain visibility of schedule progress, constraints, emergent work, critical path movement, and recovery actions
• Coordinate timely decisions while preserving established approval, safety, and quality requirements

Schedule, Cost & Performance Controller

• Maintain outage performance reporting for schedule, critical path, earned progress, labor, contractor usage, cost, scope change, and forecast completion
• Coordinate status updates from work owners and validate field progress against the execution plan
• Analyze variances and facilitate recovery planning for material schedule or cost deviations
• Provide concise, decision-focused updates to outage leadership and plant management

Quality, Inspection & Turnover Coordinator

• Coordinate inspection priorities, quality hold points, repair documentation, testing, punch lists, and turnover requirements
• Confirm completed work packages contain required acceptance results, redlines, certificates, and technical records
• Facilitate resolution of nonconformances and incomplete work before equipment release
• Coordinate structured handoff from maintenance execution to Operations for commissioning and startup

Startup, Closeout & Continuous Improvement Owner

• Coordinate mechanical completion, system walkdowns, commissioning readiness, startup support, and post-startup monitoring
• Lead outage closeout activities including cost reconciliation, schedule review, remaining-work transfer, and contractor demobilization
• Facilitate lessons-learned reviews and convert findings into assigned improvements to standards, templates, strategies, and future plans
• Maintain historical outage records, performance trends, benchmarks, and action completion status

Qualifications

• 5-10 years in manufacturing supporting Maintenance/Operations/Outage Execution
• HS Diploma or equivalent
• Extensive outage operations experience
• Demonstrated responsible and ethical behavior at all times

Preferred Skill Sets

• PMP certification
• Microsoft Project experience
• Experience managing large industrial projects

In more than 100 countries, the people of Ashland LLC. (NYSE: ASH) provide the specialty chemicals, technologies and insights to help customers create new and improved products for today and sustainable solutions for tomorrow. Our chemistry is at work every day in a wide variety of markets and applications, including architectural coatings, automotive, construction, energy, personal care and pharmaceutical. Visit www.ashland.com to see the innovations we offer. At Ashland our vision is to be a leading, global specialty chemicals company whose inspired and engaged employees add value to all we touch. In fact our people, employees, customers and vendors define who we are. They are the driving force behind everything we do. Not only do we value our customers but we value our employees, and we work to offer them a dynamic and challenging environment. We hold ourselves to high standards at Ashland, and we value integrity and honesty. Ashland has a history of attracting the best people and keeping them. The reasons are simple: industry competitive salary and benefits, pay-for-performance incentive plans and a diverse work environment where employees feel challenged and valued. People come to Ashland and stay. As a growing Fortune 500 specialty chemicals company, we offer opportunities for development and advancement throughout our global organization. Our values define who we are and what we care about as a company. If you are looking for a relationship with a company instead of simply a job, this may be a great fit. Ashland is proud to be an Equal Opportunity Employer Minorities/Women/Veterans/Disabled/Gender Identity/Sexual Orientation. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, or protected veteran status and will not be discriminated against on the basis of disability.