Tumor Registrar

Middlesex Health; Glastonbury (CT); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Shift differential

Education assistance

Tuition reimbursement

Student loan relief

Commuting access

Benefits package

Job summary

Middlesex Health is seeking a Tumor Registrar (Oncology Data Specialist) to ensure thorough, accurate cancer data collection in support of CoC and SEER requirements.

The role involves abstracting cases, validating data, and coordinating reports to regulatory bodies while maintaining confidentiality and quality standards within the Cancer Center. Collaboration with physicians and researchers is essential.

Qualifications

• 5 years experience in Cancer Registry
• 3 years experience reporting to national cancer databases or registries
• Experience with cancer registry software (SEER/CoC tools)
• Associate's Degree in Health Information Management or related field
• Certified Oncology Data Specialist or equivalent credential

Responsibilities

• Review medical records to identify and abstract cancer cases.
• Collect detailed data on demographics, tumor characteristics, staging, treatment and outcomes.
• Maintain an up-to-date cancer registry with complete data entry.
• Perform data validation and quality checks for completeness and consistency.
• Coordinate and submit cancer registry reports to state/national agencies.
• Ensure HIPAA compliance in handling patient information.
• Collaborate with clinicians and researchers to support data needs.
• Participate in data analysis to identify trends and outcomes.

Skills

Cancer Registry

Data abstraction

HIPAA compliance

Quality assurance

Communication

Team collaboration

ICD-10 knowledge

Education

Associate's Degree in Health Information Management

Certified Oncology Data Specialist

Bachelor's Degree in Health Information Management

Tools

SEER tools

CoC data systems

Coding databases

Job description

Position Highlights

• Department: Cancer Center
• Hours: 40.00 per week
• Shift: Shift 1

Position Summary

The Tumor Registrar (Oncology Data Specialist) assures thorough, accurate and quality data collection as required by the Commission on Cancer (CoC), the Surveillance, Epidemiology and End Results Program (SEER) and State of Connecticut. This includes case-finding, abstraction, follow- up and reporting requirements. This role will maintain accurate cancer registry data, ensuring all cancer cases are documented and reported in compliance with national standards.

Essential Duties & Responsibilities

• Review medical records to identify and abstract cancer cases and related information.
• Collect detailed data on patient demographics, tumor characteristics, staging, treatment, and outcomes.
• Maintain an accurate, up-to-date cancer registry, ensuring comprehensive and timely data entry
• Perform data validation and quality checks to ensure completeness and consistency of the cancer registry.
• Monitor data trends and resolve discrepancies in the dataset through communication with medical staff or external organizations.
• Ensure that all data complies with industry standards and regulations, such as the American College of Surgeons (ACoS) and the Commission on Cancer (CoC) guidelines
• Prepare and submit cancer registry reports to state, national, and regulatory agencies as required (e.g., SEER, National Cancer Database).
• Ensure compliance with HIPAA and other confidentiality regulations when handling patient information.
• Assist in preparing data for quality assurance, audits, and accreditation reviews.
• Work closely with physicians, clinical staff, and healthcare providers to gather accurate and complete cancer data.
• Serve as a resource for oncology teams by providing data for case reviews, performance improvement initiatives, and clinical research.
• Collaborate with multidisciplinary teams to improve data collection processes and accuracy.
• Participate in the analysis of cancer data to identify trends, survival rates, and outcomes for internal reporting or external research studies.
• Coordinates weekly tumor boards for the interdisciplinary team, this includes preparing detailed case summaries for each case presented.
• Support research initiatives by providing tumor registry data for studies and clinical trials.
• Assist in tracking patient outcomes and treatment patterns to guide cancer care planning.
• Stay current with changes in tumor registry standards, coding systems (e.g., ICD-10, AJCC staging), and cancer care practices.
• Participate in professional development and certification programs to maintain and enhance expertise in tumor registry operations.
• Adheres to all Core Values: Compassion, Pursue Excellence, Cooperation and Collaboration, Upholds Honesty, and Supports Innovation.
• Adheres to all Absolutes: Privacy and Confidentiality, Professional Appearance, and Responsibility and Commitment.
• Other job related duties as assigned.

Minimum Qualifications

• 5 years experience in Cancer Registry
• 3 years experience reporting to national cancer databases or registries
• Experience with cancer registry software (e.g., SEER, CoC tools, and other data management systems)
• Associate's Degree in Health Information Management, Medical Records or other related field
• Certified Oncology Data Specialist

Preferred Qualifications

• 3 years experience in medical coding, healthcare data, and/or oncology terminology
• Bachelors Degree in Health Information Management, Medical Records or other related field

Knowledge, Skills, Abilities :

• Familiarity with research and quality improvement initiatives within oncology settings
• Independent, self-directed and highly motivated
• Attention to detail, strong organizational skills, and the ability to work independently.
• Excellent communication and interpersonal skills for collaborating with healthcare professionals and teams.

Comprehensive Benefits Offered

• Competitive and affordable benefits package
• Shift Differentials
• Continuing Education assistance
• Tuition reimbursement
• Student Loan relief through Fiducius
• Quick commute access from I-84, Route 9 and surrounding areas

About Middlesex Health

The Smarter Choice for your Career! Come join one of Connecticut's Top Workplaces, and a Magnet designated organization! At Middlesex Health, we have a unique combination of award-winning talent, world-class technology, and patient-first care that's making health care better. Through our affiliation with the Mayo Clinic Care Network, Middlesex Health has access to the most advanced medical knowledge and research available.