Trust Tax Administrator

MidFirst Bank; Oklahoma City (OK); On-site; USD 70,000 - 150,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401(k) plan

Paid holidays

Job summary

MidFirst Wealth Management seeks a Trust Tax Administrator to ensure accurate preparation and filing of tax documents (1098, 1099 series, 5227, 5498, 1041/1042/990PF) for estates, trusts, and investments. You will oversee compliance, mentor staff, and coordinate with preparers and authorities.

The role requires advanced knowledge of tax laws, five+ years in trust/estate tax work, and strong communication. CPA/JD preferred; CTFA desirable.Benefits include comprehensive medical/dental/vision and

Qualifications

• Knowledge of tax laws related to trusts and estates.

Responsibilities

• Review tax reporting documents for completeness and accuracy prior to filing.
• Review documents for completeness before client mailing.
• Stay current on tax regulations for estates, trusts, and investment accounts.
• Apply knowledge to moderately complex accounts (e.g., irrevocable, IRA, distributing trusts).
• Ensure compliance with tax regulations in documents and forms.
• Provide recommendations to improve transaction processing for accurate reporting.
• Educate Wealth Management staff on tax and related accounts.

Skills

Tax knowledge

Trust administration

MS Office

Communication

Attention to detail

Independent work

Education

Bachelor's degree preferred

CPA or JD preferred

CTFA desirable

Tools

MS Office

Windows OS

Trust accounting software

Job description

The Trust Tax Administrator works to ensure the complete, accurate and timely preparation and filing of tax documents for MidFirst Wealth Management (Forms: 1098, 1099-MISC, 1099-NEC, 1099-DIOB, 1099-R, 5227, 5498, 1041, 1042, and 990PF). This includes but is not limited to: oversight and coordination of tax compliance for Wealth Management; and interaction and communication with the tax preparers and the taxing authorities, as well as MidFirst employees, regarding specific tax and account issues. The position also requires the research of specific account tax issues and must demonstrate an intermediate to advanced knowledge of tax laws, regulations and processes relating to the products supported by Wealth Management. As needed, this position may assume additional account administration and research responsibilities to support Wealth Management and its clients.

Duties include but are not limited to:

• Reviewing tax reporting documents prior to filing with the taxing authorities for completeness and accuracy;
• Reviewing tax documents to be sent to clients for completeness and accuracy prior to mailing
• Keep current on all tax laws and regulations related to the administration of estates, trust and investment accounts;
• Acquire and apply knowledge of tax issues in handling moderately complex accounts (e.g. irrevocable, IRA, distributing trusts, trust agency, etc.);
• Review legal documents, correspondence and forms and ensure compliance with tax regulations;
• Provide recommendations to management regarding changes to transaction processing and account maintenance to ensure more accurate reporting to the taxing authorities;
• Act as educator and mentor to Wealth Management and MidFirst employees regarding tax and related trusts, estate, and investment accounts.

Minimum education level necessary to perform this position:

• Bachelor's Degree preferred, preferably in Accounting, Finance or Business Administration
• Post-graduate work in accounting or law is preferable

Other certifications/degrees:

• CPA or JD preferred
• CTFA or other trust certification desirable

Work Experience of skills required to perform this position:

• Intermediate/Advanced knowledge of tax issues related to trust and estate services and applicable laws
• Five years or more of working experience in trust and estate administration, with emphasis on tax issues related to trust and estate administration
• Working knowledge of Microsoft Office and Windows operating environmentWorking knowledge of trust accounting and related systems
• Advanced proficiency in verbal and written communication
• Excellent attention to detail
• Ability to be effective under pressure
• Advanced ability to prioritize and multi-task
• Ability to professionally interact with all levels of employees and clients
• Ability to respect and hold confidential information
• Effectively work independently as required
• Establish priorities and follow through to completion
• Dependable, cooperative, flexible

Salary Range: $70,000.00 - $150,000.00. Compensation is aligned to experience, skills and education. The bank offers a comprehensive benefits package including medical, dental, and vision coverage; paid holidays, vacation, sick leave, and 401(k). Hours of paid leave may vary based on position. This position is anticipated to be filled by 10/1/26 and will be reposted if the position has not been filled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights notice from the Department of Labor.