Trust Officer - Portland, ME

Corient; Portland (ME); On-site; USD 110,000 - 165,000; Full time

Job summary

Corient is seeking a Trust Officer to oversee estate administration and fiduciary duties with a focus on beneficiaries and co-fiduciaries. You will interpret instruments, maintain records, and nurture client relationships to grow trust services.

Ideal candidates have 3+ years in Personal Trust administration, strong knowledge of tax and regulatory issues, and experience with custodial platforms like Schwab and Fidelity.

Qualifications

• Undergraduate degree preferred or equivalent work experience required.
• JD or CTFA or CES certification preferred.
• Strong knowledge of Excel and Salesforce.
• 3+ years of directly related Personal Trust administration experience.
• Extensive experience in estate planning and wealth management.
• Experience with custodial platforms (Schwab, Fidelity) worked experience.
• Strong leadership and communication skills.
• Attention to detail and regulatory compliance awareness.

Responsibilities

• Administers accounts as trustee per fiduciary responsibilities and policy.
• Maintains expertise in law, tax, fiduciary investing, regulation, and estate planning.
• Interprets governing instruments to establish account records.
• Summarizes provisions of trust documents.
• Communicates with beneficiaries and co-fiduciaries on procedures.
• Maintains client and advisor relationships to discuss wills/trusts.
• Responds to beneficiary requests for discretionary distributions; presents to stakeholders.
• Prepares for client meetings with the Advisor.
• Builds multigenerational relationships and expands referral networks.
• Liaisons with clients, attorneys, accountants, and other professionals.
• Completes trust administrative reviews per schedule.
• Reviews fiduciary income tax returns and estimates.
• Identifies issues and presents to stakeholders.

Skills

Leadership

Communication

Attention to Detail

Regulatory Compliance

Relationship Management

Strategic Thinking

Decision-Making

Advanced Technical Knowledge

Excel

Salesforce

Schwab

Fidelity

Education

Undergraduate degree or equivalent experience

JD/CTFA/CES certification preferred

Estate planning & wealth management experience

Tools

Excel

Salesforce

Schwab

Fidelity

Job description

Corient is the world’s largest multi-family office and non-bank wealth manager focused on serving ultra-high- and high-net-worth clients. As the industry’s only global professional services partnership, we combine the personal service and objectivity of a boutique with the scale and resources of a global institution. Our partnership model fosters collaboration over competition, bringing together the collective expertise of Corient to each relationship to deliver a transparent, client-first experience. As a fully integrated global firm, we deliver comprehensive solutions across investment management, wealth strategy and family office services to help clients simplify their lives, manage their wealth and establish lasting legacies.

Role Summary:

A Trust Officer oversees estate administration and administers assigned accounts according to fiduciary responsibilities and policies. They possess technical fiduciary knowledge, interpret trust documents, communicate with beneficiaries and co-fiduciaries, and maintain client relationships to ensure retention and growth of trust services. Additionally, they build multigenerational relationships, expand referral networks, and act as a liaison with key stakeholders.

Responsibilities

• Administers assigned accounts in accordance with fiduciary responsibilities as trustee and policy policies and procedures.
• Possesses technical fiduciary knowledge in the areas of law, tax, fiduciary investing, regulation, compliance as well as estate planning.
• Interprets the governing instrument and applicable law to establish account records.
• Summarizes pertinent provisions of trust documents.
• Communicates with beneficiaries and co-fiduciaries to outline administrative procedures.
• Maintains contact with clients and advisors to discuss terms and specifications of the will and/or trust.
• Responds to client and advisor issues and anticipate needs.
• Prepares for and participates in client meetings with the Advisor.
• Responds to requests from beneficiaries for discretionary distributions; and presents such requests to key stakeholders.
• Responsible for knowing the clients extended family and younger generations, when appropriate, to build deep multigenerational relationships.
• Builds relationships and expands referral network with centers of influence to grow connection to region and develop more referral sources.
• Acts as liaison with key stakeholders - clients, advisor, attorney, accountant, and other professionals, as required.
• Completes trust administrative reviews, based upon established review schedule.
• Reviews fiduciary income tax returns and tax estimates for assigned accounts.
• Reviews account, identifies potential issues and present to key stakeholders.

Qualifications:

• Undergraduate degree preferred or equivalent work experience required.
• JD or Certified Trust and Fiduciary Advisor (CTFA) or Certified Estate and Trust Specialist (CES) certification preferred.
• Strong knowledge of Excel and Salesforce.
• Possess 3+ years of directly related experience in Personal Trust administration.
• Extensive experience in estate planning and wealth management.
• Demonstrated strong ability to work with custodial platforms, including Schwab and Fidelity.
• Strong leadership and communication skills.
• Attention to Detail
• Advanced Technical Knowledge
• Decision-Making
• Leadership
• Regulatory Compliance
• Relationship Management
• Strategic Thinking

This position description is intended to provide a general overview of the expectations and responsibilities of this position and may not include all tasks that may be assigned. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned with or without notice.

Pay Information

This position is exempt and is paid according to the laws of the State of Maine. The pay range for this position is $110,000- 165,000 USD per year. We are required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.