Trust Assistant II

Centennial Bank; Addison (AL); On-site; USD 40,000 - 52,000; Full time

Job summary

Centennial Bank's Trust Department seeks a Trust Assistant II to support trust customers and officers. You will handle frontline inquiries, perform essential administrative tasks for trust accounts, and maintain confidential records.

Interactions with clients, centers of influence, and prospects require professional, personable communication. Role involves assisting with events, resolving online access issues, and mentoring newer Trust Assistants.

Qualifications

• Knowledge of basic accounting or computer systems.
• Education/experience combination as described: high school + college + related experience.
• Ability to read, write, and communicate simply with customers and staff.
• Math skills for basic calculations and practical applications.
• Ability to think critically and solve problems with limited standardization.

Responsibilities

• Answer phones and greet visitors, clients, and prospects.
• Perform administrative tasks for officers and managers.
• Maintain organized records and account files, including scanning.
• Maintain confidentiality in all client and colleague matters.
• Correspond with clients and prospects with professional communication.
• Coordinate trust marketing events per Senior Trust Officer approval.
• Resolve online access and trust account system issues for customers.
• Attend meetings with officers as needed.
• Assist with special projects as assigned.
• Mentor and assist Trust Assistants.
• Work with alertness and in a safe manner.
• Complete required BSA/AML training and compliance training quarterly.
• Perform other related duties as required.

Skills

Attention to detail

Time management

Communication skills

Writing skills

Education

High school diploma equivalent + two years of college + 19–23 months related experience

Tools

10-Key

Alphanumeric Data Entry

Contact Management

Database

PowerPoint

Spreadsheet

Word Processing/Typing

Job description

GENERAL DESCRIPTION OF POSITION

The Trust Assistant II assists customers and employees with a variety of issues related to the trust department. This position provides frontline assistance to trust department customers and assists Trust Officers with the administrative duties for trust accounts, including regular client communications.

ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Answer phones and greet visitors, clients, centers of influence and prospects.

2. Completes a broad variety of administrative tasks for officers and managers.

3. Maintaining well-organized records and account files, including scanning and filing.

4. Maintains a very high level of confidentiality in all matters related to internal and external clients, prospects and centers of influence.

5. Corresponds with clients, centers of influence and prospects while maintaining a professional yet personable level of communication and interaction.

6. Facilitate and coordinate trust marketing events as approved by the Senior Trust Officer.

7. Resolve customer issues/concerns with online access and trust account systems.

8. May attend meetings with officer(s) as necessary.

9. Assist with special projects as assigned.

10. Mentor and assist Trust Assistants.

11. The ability to work in a constant state of alertness and in a safe manner.

12. Complete required BSA/AML training and other compliance training as assigned. This duty is performed quarterly.

13. Perform any other related duties as required or assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION AND EXPERIENCE

Knowledge of a specialized field (however acquired), such as basic accounting, computer, etc. Equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 19 to 23 months related experience and/or training, and 1 to 6 months related management experience, or equivalent combination of education and experience.

COMMUNICATION SKILLS

Ability to read a limited number of words and recognize similarities and differences between words and between series of numbers; ability to write and speak simple sentences as a means for basic communication. Ability to read and understand simple instructions, short correspondence, notes, letters and memos; ability to write simple correspondence. ability to effectively communicate information and respond to questions in person-to-person and small group situations with customers, clients, general public and other employees of the organization.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

CRITICAL THINKING SKILLS

Ability to solve practical problems and deal with a variety of known variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, or diagram formats.

REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS

Not indicated.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

Notary Public

SOFTWARE SKILLS REQUIRED

Basic: 10-Key, Accounting, Alphanumeric Data Entry, Contact Management, Database, Presentation/PowerPoint, Spreadsheet, Word Processing/Typing

WORKING CONDITIONS

Periodically exposed to such elements as noise, intermittent standing, walking, pushing, carrying, or lifting; but none are present to the extent of being disagreeable.

ENVIRONMENTAL CONDITIONS

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

PHYSICAL ACTIVITIES

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is regularly required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, talk or hear; occasionally required to climb or balance, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds; frequently lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision; color vision; depth perception; and ability to adjust focus.

ADDITIONAL INFORMATION

• Superior attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook).
• Excellent communication skills.
• Strong writing skills.
• Ability to perform multiple tasks and assignments in a changing environment with competing priorities while meeting tight deadlines.
• Basic knowledge of principal and income accounting.
• Develop proficiency with the trust accounting system.