Trial Master File Lead TMF

Sound Pharmaceuticals Inc; Seattle (WA); Hybrid; USD 85,000 - 110,000; Full time

Benefits offered by this job

Dental insurance

Health insurance

Stock options plan

Flexible work from home options

Job summary

Sound Pharmaceuticals Inc is looking for a TMF Lead in Seattle to oversee clinical trial operations. This role involves ensuring the smooth execution of clinical trials, coordinating with various teams, and maintaining compliance with regulatory standards.

The ideal candidate has 5-7+ years in clinical operations, strong understanding of clinical trials, and excellent communication skills. Competitive salary and benefits are provided along with opportunities for professional growth.

Qualifications

• 5 – 7+ years of experience in CTA or clinical operations.
• Strong understanding of ICH-GCP and regulatory guidelines.
• Experience with global multi-center clinical studies.

Responsibilities

• Assist in coordination and tracking of clinical trials.
• Maintain study documentation including Trail Master File (TMF).
• Ensure compliance with laws and regulations in studies.

Skills

Clinical trial support

Operational coordination

Compliance and quality

Communication and collaboration

Continuous improvement

Education

Bachelor’s degree in life sciences or health-related field

Tools

eTMF systems

CTMS systems

SharePoint

MS Outlook

MS Word

MS PowerPoint

MS Excel

Job description

Benefits

• Dental insurance
• Health insurance
• Stock options plan

Reports to: VP, Clinical Operations

SPI is seeking a highly experienced and organized TMF Lead to support the operational execution of our clinical research programs.

As a TMF Lead, you will lead the smooth execution of clinical trials from start‑up to close‑out, work closely with CRA(s) and cross‑functional teams to ensure our studies are conducted efficiently, on time, and in full compliance with ICH‑GCP and regulatory standards. This role offers hands‑on experience and a clear pathway for career growth.

Key Responsibilities

• Clinical Trial Support
  • Assist in the coordination, implementation, and tracking of clinical trials from start‑up through close‑out.
  • Prepare, collect, review, and maintain essential regulatory and study documentation, including the Trail Master File (TMF) and within the DIA Reference Model, and associated electronic systems.
  • Support the preparation and submission of regulatory and ethics committee documentation as required.
• Operational Coordination
  • Provide advanced administrative and logistical support to Clinical Research Associates (CRAs) and Regulatory Manager in the conduct of clinical studies.
  • Coordinate the shipment and tracking of study supplies, investigational medicinal product (IMP), and related materials.
  • Maintain accurate and up‑to‑date study trackers, reports, and databases to monitor study progress, enrollment, and milestones.
• Compliance and Quality
  • Ensure that all documentation and study activities comply with applicable laws, regulations, Good Clinical Practice (GCP), E6 ICH Guidelines, and SPI’s relevant regulations and Standard Operating Procedures (SOPs).
  • Assist with internal and external audits, inspections, and ensure continuous TMF inspection readiness.
  • Conduct quality control (QC) reviews of clinical trial documents and systems to ensure data accuracy and completeness.
• Communication and Collaboration
  • Serve as liaison between internal teams, investigator sites, and external vendors to ensure efficient communication and coordination of study activities.
  • Support the preparation of agendas, meeting materials, and minutes for study‑related meetings.
  • Support the creation and maintenance of study materials, including but not limited to site and CTA/ CRA training materials, regulatory document templates, study binders, study plans, study communications and presentations.
• Continuous Improvement
  • Participate in process improvement initiatives to enhance operational efficiency within Clinical Operations.
  • Provide guidance and mentorship to junior Clinical Trial Assistants (CTAs) and support staff as required.

Qualifications

Education

• Bachelor’s degree in life sciences or health‑related field strongly desired.

Experience

• 5 – 7+ years of experience in CTA or clinical operations in pharmaceuticals, biotech, or CROs.
• Strong understanding of ICH‑GCP, regulatory guidelines, and clinical trials processes.
• Experience supporting global, multi‑center clinical studies.
• Experience with eTMF and CTMS systems (e.g., DIA Reference Model).
• Familiarity with audit/inspection preparation.
• Proven experience handling confidential and sensitive information with the ability to exercise discretion and show good judgment; honesty, integrity, and trust building behaviors in all dealings is essential and required.
• Proficient in SharePoint, MS Outlook, Word, PowerPoint and Excel products.

Other Requirements

• Excellent attention to detail, time‑management, and organizational skills to manage projects efficiently.
• Excellent communication skills, both oral and written.
• Ability to work both independently and collaboratively in a fast‑paced environment.
• Project management capabilities.
• Understand implications of work and make recommendations for solutions.
• Determine methods and procedures on new assignments. Identify areas for process or technology improvements with regard to tasks within the role.
• Interact with Investigator sites for activities such as to collect relevant documentation and study materials as needed.

We offer competitive salaries and an excellent benefits package. Successful incumbent will be able to grow into CRA or Clinical Research roles through structured mentorship and internal promotions, as well as play a key role in improving patient outcomes and medical innovation.

Sound Pharmaceuticals, Inc is an Equal Opportunity Employer.

If interested in pursuing an interview, please also email your resume to [e-mail].

Flexible work from home options available.